On-Site Recycling Services Blanket Purchase Agreement (BPA)

Klondike Recycling

The Blanket Purchase Agreement (BPA) will be a mechanism for on-site recycling services for the Northwest, northern California, southern California, and Southwest Geographic Area Coordination Centers (GACCs).  The BPA is expected to be in service by early June and is recommended for use at Type 1 and Type 2 incidents.  

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Vision:  Achieving net zero waste at all large fire incidents by 2030

Mission:  Integrating sustainable operation's best management practices into the fire community


Participating Geographic Area Coordination Centers (GACCs) and Contacts

o	Participating GACC Map
Participating Geographic Area Coordinating Centers

Northwest (NWCC)
Greening Fire Program Lead: Katie Mergel
Contracting Lead: Kirsten Donelson

Northern California (ONCC)
Greening Fire Program Lead: Lara Buluc
Contracting Lead: Matt Gagnon
Contracting Co-Lead: Lydia Moore-Ward

Southern California (OSCC)
Greening Fire Program Lead: Lara Buluc
Contracting Lead: Matt Gagnon
Contracting Co-Lead: Lydia Moore-Ward

Southwest (SWCC)
Greening Fire Program Lead: Kelly Jaramillo
Contracting Lead: Stephanie Archuleta
 


Scope of on-site incident recycling services

1) On-site set-up/maintenance/tear-down of incident recycling equipment

  • Equipment includes trash/recycling/compost receptacles, trash/recycling/compost stations, bags for lining trash and recycle receptacles, materials for creating cardboard “corrals,” sorting tables, signage, personal protective equipment, etc.

2) Standardized collection and sorting of waste and recyclables

3) Processing back-hauled waste and recyclables from spike camps

4) Transporting recyclables to the nearest drop-off or processing center

5) Waste diversion tracking and reporting

6) Recycle revenue management (if applicable)


What Types of Materials are Recyclable Under the BPA 

PRIMARY RECYCLING

  • Cardboard
  • Plastic #1 and #2
  • Paper
  • Aluminum/Tin Containers
  • Glass
  • Wood Pallets

The recycling vendor will primarily focus on these recyclables in order to achieve a minimum waste diversion rate of 40% from the landfill.

OPTIONAL RECYCLING

  • Cooking Oil
  • Tires
  • Batteries (All Types)
  • Scrap Metal
  • Compost*

The optional line item for compost management can only be selected when the national food caterer is not present.  See When and How to Place an Order below for more information.


How does pricing work?

Each vendor on this BPA provided a daily rate for incident recycling services in each of the four participating Geographic Area Coordination Centers (GACCs): SWCC, ONCC, OSCC, and NWCC). 

  • Some vendors are only providing incident recycling services in a limited number of GACCs. Not all vendors are servicing all GACCs.
  • This daily rate corresponds with the number of people at the incident. For example, the daily rate for Service Level 1 should be used when the incident has up to 500 personnel assigned (as reported on the ICS-209).
  • The vendors are only reimbursed for mileage if they are providing full, on-site recycling services for a remote camp.
  • The additional services are optional and have a different price, depending on their corresponding unit of measure (e.g., price per gallon for recycling cooking oil).
  • See When and How to Place an Order below for more information.

When and how to place an order?

Step 1: Logistics Chief or Facilities Unit Leader

  • Submit a general message requesting on-site recycling services to the ordering manager for the incident.
  • On-site recycling services always includes cardboard, plastic, paper, pallets, aluminum/tin and glass.

Compost management can only be ordered on fires that do not have a national food caterer present.

Step 2: Ordering Manager

  • Submit request for on-site recycling services to dispatch.

Step 3: Dispatch

  • Create a resource order for on-site recycling services in the Resource Ordering Status System (ROSS); provide resource order to the buying team.

Ensure “Supply” is selected for Catalog, “Service, Sanitation” is selected for Category, and “Service –Recycling” is selected for catalog item in ROSS.

Step 4: Buying Team

  • Place order against on-site incident recycling BPA.
  • Send fill information to Dispatch when the order has been processed (who the vendor is, when they will arrive, etc).

Step 5: Logistics Chief or Facilities Unit Leader

  • Coordinate with incident recycling vendor to determine recycle station placement; review recycling processes, etc.
  • Verify/approve daily emergency equipment shift ticket.
    • # of personnel on the incident should be annotated in Remarks.
    • If on-site recycling services are being provided at remote/spike camps; ensure mileage is annotated.
  • Monitor performance of on-site incident recycling vendor; ensure vendor is achieving a minimum of 40% waste diversion (and satisfactorily diverting any optional items as required).

The vendor will be using Survey123 to track and report their waste diversion efforts.The GFT will ensure this data is available through ArcGIS Online using web-based maps that are easy to view.

Contact Regional Greening Fire Program Managers (see POC information), Contract Operations, or the Contracting Officer for technical or contractual issues as required.

Step 6: Finance

  • Receives/processes emergency equipment shift tickets
  • Create invoice in eISuite or verify commercial invoice; refer to BPA Pricing Schedule Job Aid
  • Invoice is paid through Albuquerque Service Center (ASC) Incident Finance or host agency payment center as appropriate

How to Order Optional Items
Step 1: Conduct research to determine most cost-effective way to properly dispose of cooking oil, tires, batteries, scrap metal, and/or compost.
Step 2: Repeat Steps 2-5 from general order process.
Step 3: Note the # of gallons of cooking oil, tires, etc in “Remarks”.
Step 4: Finance

  • Receives/processes emergency equipment shift tickets.
  • Create invoice in eISuite or verify commercial invoice; refer to BPA Pricing Schedule Job Aid.
  • Invoice is paid through ASC incident finance or host agency payment center as appropriate.

What if recycling money is generated?

In “Bottle Bill” states, recycle revenue may be generated on incidents. If so,

  • Host unit can receive revenue from recyclables, however it must be managed in accordance with rules and regulations (see links below for more information)
  • Per the BPA the contractor shall coordinate with the host unit for the incident and confirm their preferred approach for managing any recycle revenue generated from the incident.

Retaining Recycling Proceeds: How-To Guide

Recycling Proceeds Program Budget Fact Sheet


What will change or stay the same?

What has changed about managing trash?

  • The recycling vendor will provide all trash and recycle stations throughout the camp.
  • If the optional compost management is selected:
  • It is understood that a commercial compost facility is within 100 miles of the fire camp and compost management is feasible (the recycling vendor is required to confirm this).
  • The food caterer is instructed not to place any trash cans inside the dining tents.
  • Instead, the fire camp personnel will be directed to sorting tables outside the dining tents where the recycling vendor personnel will help sort the compostable items in an expedient manner.

The vendor should not utilize government labor (e.g., camp crews) to assist in collecting/sorting trash and recyclables from the contractor-provided receptacles.

What has not changed about managing trash?

  • The government retains the responsibility for providing dumpsters/roll-off service for trash at the fire camp.
  • Spike camp personnel who currently back-haul trash will continue back-hauling their trash (however, the recycling vendor will now provide two separately colored bags, one for trash and one for recyclables). The recycling vendor is responsible for any post-sorting that is required.
  • If the optional bid item to manage compost is not selected the food caterer is responsible for providing/servicing trash cans inside the dining tents.

At this time, the optional compost management line item may not be selected when the national food caterer is providing services to the fire camp.


On-site Incident Recycling Blanket Purchase Agreement Use and Performance Tracking Map

Click on the link above for a depiction of where the BPA was applied to date as well as incident recycling recycling performance per incident.


Contact Us

Email the Greening Fire Team for more information or to provide feedback regarding fire-related sustainable operations successes or challenges.  We look forward to hearing from you!