AQM app creates easy access to contracts templates, samples

WASHINGTON, D.C. – “Where can I find existing Contracts or Templates/Samples for my project?” There’s an app for that! Forest Service Acquisitions, in close collaboration with Enterprise IT personnel and FS CIO, has completed the development and testing of a new web application for finding existing contracts and project-focused templates and samples.

Contract Portal is a new application developed from the end-user viewpoint. Instead of placing viewers into a world of scrolling information, it is a flexible search engine based on the viewer’s interests and point of origin. Viewers can search based on the type of supply, service, construction, or A/E they need. Work to be done in a specific state? Add it to the filter to find a list of existing Indefinite Delivery/Indefinite Quantity contracts and Blanket Purchase Agreements. The listing provides you with relevant information on the contracts, such as point of contact, order/call limits, copies of the contract, list of firms, and who can place orders.

The Templates/Samples section of the application includes information useful to Acquisitions personnel, such as IDIQ or BPA templates and samples, as well as Statement of Work and Performance Work Statement documents useful for program personnel. The intent of the SOW/PWS documents is to provide instructions that will help non-AQM individuals to develop a more complete submittal to AQM based on their specific project needs.

One area in particular that will benefit from the contract portal is Environmental Analysis and Decision Making. This effort is based on reducing the time and cost of project and planning analysis and decision making. The contract portal currently makes available several templates specifically designed to support EADM work. Forest Service employees with additional contract and agreement templates or samples can work with their regional procurement analyst to submit them for inclusion on the portal. The best documents result from collaboration between procurement and technical experts.

There are three levels of access to the application:

  1. Viewer – All individuals with access or connection to FS systems
  2. Authenticated Users – AQM personnel whose leadership has requested to be authorized to manage their “regions” information.
  3. Administrative Users – Limited AQM individuals to manage approvals of Authenticated Users and administer the application.

The application was developed in a collaborative team approach through an Enterprise work order based on a Region 6 AQM idea, Region 5 AQM funding, and WO-AQM Policy involvement. The application provides a functional base for creating standardization on a national basis, increases our ability to execute contracts more strategically, and reduces duplicative contract actions. The contract portal can be accessed at https://apps.fs.usda.gov/contract-portal/. This project directly supports our agency’s strategic goal to excel as a high-performing agency. Questions or comments can be directed to Michael L. Johnson, (360) 891-5055, mljohnson02@fs.fed.us or Nikki Layton, (360) 891-5080.