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Welcome to the Incident Procurement website serving our interagency partners and current or potential vendors. Please click on one of the tab links provided above so we can help you find what you are looking for.
Find information about working with the Forest Service. If you're already a current Forest Service vendor, get information about the tools you need to use to manage your contracts.
Monday, May 20, 2019: The VIPR system is up. Users may continue to experience proxy errors; however, diagnostics are being performed which require users to be in the system. Please operate normally and if you experience proxy errors, do not call the helpdesk UNLESS your work is stopped by these errors.
ATTENTION: Please view the Vendor Application page for important information about using the vendor application and to log into the application.
Following the decision to delay 2019 solicitations and extend previously awarded resources, the revised 2019 solicitation plan is to have all regions issue solicitations for 2019 resources for Heavy Equipment with Water (Pumper Cats, Skidgines, Softtracks), Refrigerated Trailers, Water Handling (Engines, Water Tender Support, Water Tender Tactical), and Weed Washing Units by April 1, 2019 with a goal for all awards to be made by December 31, 2019.
New VIPR solicitations for 2019 resources, which includes Clerical Support Units, GIS Units, Heavy Equipment with Water (Pumper Cats, Skidgines, Softtracks), Refrigerated Trailers, Water Handling (Engines, Water Tender Support, Water Tender Tactical), and Weed Washing Units are delayed at this time due to the recent partial government shutdown. The Washington Office Fire and Aviation Management (WO FAM) staff has assessed the impacts of the partial government shutdown on the Incident Blanket Purchase Agreement program and official correspondence regarding this situation has been finalized, which is now available. 2019 Incident Blanket Purchase Agreement Program of Work and Impacts from Partial Government Shutdown.
The 2019 solicitations will be re-solicited for Clerical Support Unit; Communication Unit; GIS Unit; Helicopter Operations Support Unit; Heavy Equipment with Water (Pumper Cat, Skidgine, Softtrack); Refrigerated Trailer, Water Handling (Engine, Water Tender Support, Water Tender Tactical); and Weed Washing Unit. Use the VIPR vendor application to respond to these solicitations IF and when they are available. NOTE: Each region may or may not resolicit for these resources and they may do so at different times than other regions. Contact the regional CO for further information.
A new Procurement Instrument Identifier (PIID) numbering scheme has been implemented due to a FAR regulation (FAR 4.1601 and 4.1603), but this change does not affect how the solicitation is managed in VIPR and there is no impact to you. While you will see a different number scheme in the Vendor application for solicitation numbers and agreement numbers and in the PDF docs generated by VIPR, the only change is to the numbering scheme.
For new solicitations created after the VIPR 10.0.1 release, the new numbering scheme will be 12<office code>YYQ7###. For example: 12034318Q7004. Existing solicitations created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-S-YY-7###. For example: AG-0343-S-16-7026.
For new awards created after the VIPR 10.0.1 release, the new numbering scheme for the agreements will be 12<office code>YYT7###. For example: 12034318T7004. Existing agreements created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-B-YY-7###. For example: AG-0343-B-16-7026.
Contracting Officers may be issuing "generic" solicitations, which are designed to solicit for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the NWCG Standards for Interagency Incident Business Management, PMS 902. An example of a generic solicitation might be "Short School Type Bus." Vendors can use the "Generic" resource group in the vendor application to add their resources that do not fall into any of the standard resource groups into the vendor application. Vendors will follow the same quote submittal process, but will use their generic resources to submit quotes on the "generic" solicitations.
Virtual Incident Procurement (VIPR) is a web-based Forest Service application designed to administer preseason Incident Blanket Purchase Agreements (I-BPAs - formerly referred to as Emergency Equipment Rental Agreements or EERAs). The application supports the 2005 USDA-OIG audit findings requiring the Forest Service to implement a more rigorous approach to managing preseason incident agreements.
VIPR has the functionality to solicit, award, and manage preseason I-BPAs, and was implemented nationwide in January of 2009. In future years, VIPR will automate other preseason incident procurements, such as aviation contracts, crew contracts, and mobile shower and food services.
VIPR is designed to front-end load other systems within the business lifecycle of preseason incident procurements, such as ROSS, I-Suite and the Aviation Business System. Electronically sharing pertinent information through to payment of contractors by the Forest Service will reduce errors and speed transactions.
Vendors should become familiar with the requirements and complete preparations to be eligible to be awarded an agreement with the Forest Service. For more information on what vendors need to do, visit the "Being a Vendor" page. Vendors should also watch the Federal Business Opportunities (FedBizOpps) Web site for the VIPR solicitations to which they want to respond.
For information on the types of equipment the Forest Service has solicited for this year and in future years, vendors should view the National Solicitation Plan for I-BPAs.
To learn more about VIPR, use the links on the left menu or contact the Interagency Incident Applications Helpdesk at 866-224-7677 or https://iia-hd.peckham-enclave.us/ with questions or suggestion.
If you have equipment under an existing Forest Service agreement or plan to respond to a solicitation to offer equipment, you will use the VIPR Vendor Application.
For a complete list of the equipment that supports I-BPAs, view the National Solicitation Plan for I-BPAs.