MENU
Virtual Incident PRocurement (VIPR)

Incident Procurement

Welcome to the Incident Procurement website serving our interagency partners and current or potential vendors. Please click on one of the tab links provided above so we can help you find what you are looking for.

Find information about working with the Forest Service. If you're already a current Forest Service vendor, get information about the tools you need to use to manage your contracts.

Announcements

Guidance RON-Remain Overnight Allowance (posted date 8/6/21)

Guidance for Payment of Actual Lodging Expenses for IBPA Resources placed on RON

2022 Water Handling Hands-On Inspection Forms (posted date 2/18/22)

2022 Solicitations Are Now Available (posted date 1/19/22)

New VIPR solicitation templates are available! Select the Solicitations link above, use the drop-down and select the template you want to view. All new templates will have a 2022 date on the top of each page. Click HERE for a summary document of changes to the VIPR agreements that will be solicited for new awards this year.

VIPR Agreements Open to New Quotes Soon

Contracting staff in the Equipment and Services (ESB) Branch will soon be soliciting for new awards in the following VIPR agreements.

  • Clerical Support Unit
  • Heavy Equipment with Water
  • Refrigerated Trailer
  • Water Handling
  • Weed Washing Unit
These solicitations are scheduled to be advertised soon. It is recommended to check this website and SAM.gov frequently for the most current information.

Virtual Vendor Public Meetings

ESB and Fire and Aviation Management (FAM) personnel intend to hold virtual public meetings to provide an overview and discuss updates for 2022. All interested parties are welcome to attend. Continue to monitor this website for a schedule when these informative virtual meetings will occur.

Market Research

Access this Market Research opportunity here: https://www.surveymonkey.com/r/IBPA2023MarketResearch

WHAT: The purpose of this survey is to gather market research* from various IBPA stakeholders on specific resources that will be recompeted in Fiscal Year 2023. While 2023 is a year away now is the time to provide feedback so we can improve technical specifications and other aspects of these agreements. The resources included in this market research effort are:

  • Bus, Crew Carrier
  • Faller, Single and Module
  • Fuel Tender
  • Heavy Equipment (Dozer, Excavator, Tractor Plow, Transport)
  • Mechanic w/ Service Truck
  • Mobile Laundry
  • Vehicle w/ Driver

Specifications and agreement language for all IBPA/VIPR resources can be found at: https://www.fs.fed.us/business/incident/solicitations.php?tab=tab_d Using the drop down menu select the solicitation template you are interested in viewing.

WHO: A stakeholder is considered any individual or group that participates in, uses, administers, or has an interest in IBPA/VIPR agreements and includes everyone from vendors to fire directors to ground support unit leaders and most people in between.

WHY: Your feedback is important and valued. We will review and consider your input to improve future experiences for all VIPR users.

WHEN: This market research opportunity will be open from early January 2022 through mid-February 2022.

*This market research activity is open to IBPA stakeholders, industry, and other interested parties in accordance with Federal Acquisition Regulation Part 10 -- Market Research; Subsection 10.002.

A new Procurement Instrument Identifier (PIID) numbering scheme has been implemented due to a FAR regulation (FAR 4.1601 and 4.1603), but this change does not affect how the solicitation is managed in VIPR and there is no impact to you. While you will see a different number scheme in the Vendor application for solicitation numbers and agreement numbers and in the PDF docs generated by VIPR, the only change is to the numbering scheme.

For new solicitations created after the VIPR 10.0.1 release, the new numbering scheme will be 12<office code>YYQ7###. For example: 12034318Q7004. Existing solicitations created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-S-YY-7###. For example: AG-0343-S-16-7026.

For new awards created after the VIPR 10.0.1 release, the new numbering scheme for the agreements will be 12<office code>YYT7###. For example: 12034318T7004. Existing agreements created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-B-YY-7###. For example: AG-0343-B-16-7026.

"Generic" Solicitations Information

Contracting Officers may be issuing "generic" solicitations, which are designed to solicit for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the NWCG Standards for Interagency Incident Business Management, PMS 902. An example of a generic solicitation might be "Short School Type Bus." Vendors can use the "Generic" resource group in the vendor application to add their resources that do not fall into any of the standard resource groups into the vendor application. Vendors will follow the same quote submittal process, but will use their generic resources to submit quotes on the "generic" solicitations.

Overview

Virtual Incident Procurement (VIPR)

Virtual Incident Procurement (VIPR) is a web-based Forest Service application designed to administer preseason Incident Blanket Purchase Agreements (I-BPAs - formerly referred to as Emergency Equipment Rental Agreements or EERAs). The application supports the 2005 USDA-OIG audit findings requiring the Forest Service to implement a more rigorous approach to managing preseason incident agreements.

VIPR has the functionality to solicit, award, and manage preseason I-BPAs, and was implemented nationwide in January of 2009. In future years, VIPR will automate other preseason incident procurements, such as aviation contracts, crew contracts, and mobile shower and food services.

VIPR is designed to front-end load other systems within the business lifecycle of preseason incident procurements, such as IROC (formerly ROSS), I-Suite and the Incident Business System. Electronically sharing pertinent information through to payment of contractors by the Forest Service will reduce errors and speed transactions.

Vendors should become familiar with the requirements and complete preparations to be eligible to be awarded an agreement with the Forest Service. For more information on what vendors need to do, visit the "Being a Vendor" page. Vendors should also watch the SAM.gov web site for the VIPR solicitations to which they want to respond.

For information on the types of equipment the Forest Service has solicited for this year and in future years, vendors should view the National Solicitation Plan for I-BPAs.

To learn more about VIPR, use the links on the left menu or contact the Interagency Incident Applications Helpdesk at 866-224-7677 or https://iia-hd.peckham-enclave.us/ with questions or suggestion.

When to Use VIPR

If you have equipment under an existing Forest Service agreement or plan to respond to a solicitation to offer equipment, you will use the VIPR Vendor Application.

Solicitation Year 2022

Solicitation Year 2021

Solicitation Year 2020

Solicitation Year 2019

For a complete list of the equipment that supports I-BPAs, view the National Solicitation Plan for I-BPAs.


To Top