Virtual Incident PRocurement (VIPR)

Incident Procurement

Welcome to the Incident Procurement website serving our interagency partners and current or potential vendors. Please click on one of the tab links provided above so we can help you find what you are looking for.

Find information about working with the Forest Service. If you're already a current Forest Service vendor, get information about the tools you need to use to manage your contracts.


Guidance RON-Remain Overnight Allowance (posted date 8/6/21)

Guidance for Payment of Actual Lodging Expenses for IBPA Resources placed on RON

2021 Solicitations Are Now Available (posted date 4/7/21)

The 2021 solicitations are being re-solicited for Chipper, Generic, Miscellaneous Heavy Equipment (Feller Buncher, Mulcher/Masticator-Boom Mounted, Road Grader, Skidder, Strip Mulcher/Masticator), and Potable Water & Gray Water Truck/Handwashing Station (Trailer Mounted). Portable Toilets will not be re-solicited with its own Portable Toilet template, but instead will use the Generic template IF a Contracting Officer determines a need to solicit for Portable Toilets. Use the VIPR vendor application to respond to these solicitations if and when they are available. NOTE: Each region may or may not resolicit for these resources and they may do so at different times than other regions. Contact the regional CO for further information.

Solicitations and Agreements Made After 10.0.1 Release Will Use New Numbering Scheme (posted date 11/6/17)

A new Procurement Instrument Identifier (PIID) numbering scheme has been implemented due to a FAR regulation (FAR 4.1601 and 4.1603), but this change does not affect how the solicitation is managed in VIPR and there is no impact to you. While you will see a different number scheme in the Vendor application for solicitation numbers and agreement numbers and in the PDF docs generated by VIPR, the only change is to the numbering scheme.

For new solicitations created after the VIPR 10.0.1 release, the new numbering scheme will be 12<office code>YYQ7###. For example: 12034318Q7004. Existing solicitations created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-S-YY-7###. For example: AG-0343-S-16-7026.

For new awards created after the VIPR 10.0.1 release, the new numbering scheme for the agreements will be 12<office code>YYT7###. For example: 12034318T7004. Existing agreements created prior to the VIPR 10.0.1 release will retain their current numbering scheme of AG-<office code>-B-YY-7###. For example: AG-0343-B-16-7026.

"Generic" Solicitations Information

Contracting Officers may be issuing "generic" solicitations, which are designed to solicit for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the NWCG Standards for Interagency Incident Business Management, PMS 902. An example of a generic solicitation might be "Short School Type Bus." Vendors can use the "Generic" resource group in the vendor application to add their resources that do not fall into any of the standard resource groups into the vendor application. Vendors will follow the same quote submittal process, but will use their generic resources to submit quotes on the "generic" solicitations.


Virtual Incident Procurement (VIPR)

Virtual Incident Procurement (VIPR) is a web-based Forest Service application designed to administer preseason Incident Blanket Purchase Agreements (I-BPAs - formerly referred to as Emergency Equipment Rental Agreements or EERAs). The application supports the 2005 USDA-OIG audit findings requiring the Forest Service to implement a more rigorous approach to managing preseason incident agreements.

VIPR has the functionality to solicit, award, and manage preseason I-BPAs, and was implemented nationwide in January of 2009. In future years, VIPR will automate other preseason incident procurements, such as aviation contracts, crew contracts, and mobile shower and food services.

VIPR is designed to front-end load other systems within the business lifecycle of preseason incident procurements, such as IROC (formerly ROSS), I-Suite and the Incident Business System. Electronically sharing pertinent information through to payment of contractors by the Forest Service will reduce errors and speed transactions.

Vendors should become familiar with the requirements and complete preparations to be eligible to be awarded an agreement with the Forest Service. For more information on what vendors need to do, visit the "Being a Vendor" page. Vendors should also watch the beta.SAM Web site for the VIPR solicitations to which they want to respond.

For information on the types of equipment the Forest Service has solicited for this year and in future years, vendors should view the National Solicitation Plan for I-BPAs.

To learn more about VIPR, use the links on the left menu or contact the Interagency Incident Applications Helpdesk at 866-224-7677 or with questions or suggestion.

When to Use VIPR

If you have equipment under an existing Forest Service agreement or plan to respond to a solicitation to offer equipment, you will use the VIPR Vendor Application.

Solicitation Year 2021

Solicitation Year 2020

Solicitation Year 2019

Solicitation Year 2018

For a complete list of the equipment that supports I-BPAs, view the National Solicitation Plan for I-BPAs.

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