FOR FIRE >> WHERE TO BEGIN
should I do to prepare for making an agreement with the Government?
PLEASE READ THIS IMPORTANT INFORMATION.
It is important to note that this information
does not guarantee that you, as a contractor, will in
fact be hired by any of the NRCG agencies.
The good news is that you only need to sign
up once to be available to all of our interagency groups!
You should be aware that in most cases not
all types of equipment are needed for all emergencies.
The equipment that is used/hired is solely dependent
on the nature of the emergency and the factors (such
as terrain, weather, and safety factors) that exist
surrounding the emergency.
1. - Recognize Incident Business Practices
Review the National Wildfire Coordination Group's (NWCG)
Interagency Incident Business Management Handbook (IIBMH)
requirements in CHAPTER 20. This is the PRIMARY
policy and regulations governing agreements. We will call
this NWCG Chapter 20.
The local area known as the Northern Rockies
Coordination Group (NRCG), has a SUPPLEMENT
to the Interagency Incident Business Management Handbook.
It is also known as CHAPTER 20. We call this NRCG Chapter
20 to help you tell the difference between the two documents.
After reviewing these documents, if you
wish to continue the process, the next steps are listed
2. - Getting Started (New Vendors)
• Obtain an e-mail address.
A valid e-mail address is required to
register with DUNS, SAM and eAuthentication.
• Obtain a Data
Universal Numbering System (DUNS) Number.
Provided by Dun and Bradstreet (D&B),
the DUNS number is a unique nine digit identification
number that is used to identify businesses working
with the government on a location-specific basis.
• Obtain an IRS
Identification Number (TIN).
invoicing, payment, and tax purposes, you must
have a Taxpayer Identification Number (TIN), as
required by the Internal Revenue Service.
• Register with System for Award Management (SAM). Vendors
doing business with the Federal Government are
required to register with the
they can be awarded contracts, blanket agreements,
blanket purchase agreements, or basic ordering
agreements. In order to register with the SAM,
vendors must have a DUNS Number, -and- a TIN Number.
This registration must be updated annually. There is no fee to register
The SAM collects, validates, stores, and disseminates
data in support of agency acquisition missions. Vendors
are required to complete a one-time registration to
provide basic information relevant to procurement
and financial transactions. Vendors must update or
renew their registration at least once per year to
maintain an active status. The SAM validates vendor
information and electronically shares the secure and
encrypted data with the federal agencies’ finance
offices to facilitate paperless payments through electronic
funds transfer (EFT). Additionally, SAM shares the
data with AUTHORIZED federal government procurement
and electronic business systems.
Registration assistance may be obtained from the Federal Service Desk (FSD.gov)
at toll free, 1-866-606-8220,
or submit a question via web form to https://www.fsd.gov/fsd-gov/login.do
Once you have registered in SAM, a Trading Partner
Identification Number (TPIN) is mailed to the individual
identified by you as the SAM point of contact. The
TPIN is the secure password for access to your firm's
confidential information in the SAM database. You
will use the TPIN to access and change the registration
data in your profile. It is your responsibility to
enter and maintain your information in the SAM database.
A yearly renewal is required to keep your
• Register for a Level
2 USDA eAuthentication account. The
Level 2 eAuthentication account will be required for
vendors using VIPR. It enables e-signature of preseason
• Register at FedBizOpps
(FBO) and watch for business opportunities.
Competitive solicitations for incident support
issued by the FS will be posted to FBO. FBO provides
government-wide business opportunities. Every solicitation
is different, so carefully read the instructions on
how to submit your bids or proposals.
3. - Understand Training Requirements
See the Personnel Requirements
page for more instructions on Training Requirements,
Training Providers, and Safety Regulations.
4. - Contact your local area Dispatch Center
Contractors should call the
Dispatch Center closest to their business for additional
paperwork required and timelines for equipment inspections.