FOREST SERVICE HANDBOOK Washington, D.C. FSH 6309.32 - FEDERAL ACQUISITION REGULATION Supplement No. 6309.32-2000-1 Effective February 11, 2000 POSTING NOTICE. Supplements are numbered consecutively by Handbook number and calendar year. Post by document name. Remove entire document and replace with this supplement. Retain this transmittal as the first page of this document. The last supplement to this Handbook was supplement No. 5. Superseded New Document Name (Number of Pages) 4G--1 - 4G--2 2 0 6309.32 Contents 0 4 Part 1 4G01 thru 4G01.675--9 47 0 6309.32,4G01 0 25 Part 2 4G02 thru 4G02.101 2 0 6309.32,4G02 0 2 Part 3 4G03 thru 4G03.671 3 0 6309.32,4G03 0 2 Part 4 4G04 thru 4G04.870-2 2 0 6309.32,4G04 0 8 Part 5 4G05 thru 4G05.503 2 0 6309.32,4G05 0 2 Part 6 4G06 thru 4G06.303-1 2 0 6309.32,4G06 0 2 Part 7 4G07 thru 4G07.302 5 0 6309.32,4G07 0 4 Part 8 4G08 thru 4G08.870-1 3 0 6309.32,4G08 0 6 Part 9 4G09 thru 4G09.507 2 0 6309.32,4G09 0 3 Part 10 4G10 thru 4G10.007 2 0 6309.32,4G10 0 2 Part 11 6309.32,4G11 0 2 Part 12 4G12.503 1 0 Part 13 4G13 thru 4G13.505-70 2 0 6309.32,4G13 0 18 Part 14 4G14 thru 4G14.406-3--2 3 0 6309.32,4G14 0 2 Part 15 4G15 thru 4G15.670 7 0 6309.32,4G15 0 7 Part 16 4G16 thru 4G16.702 2 0 6309.32,4G16 0 2 Part 17 4G17 thru 4G17.206 2 0 Part 19 4G19 thru 4G19.201-72 3 0 6309.32,4G19 0 8 Part 22 4G22 thru 4G22.804-2 2 0 6309.32,4G22 0 3 Part 24 4G24 thru 4G24.202 2 0 6309.32,4G24 0 2 Part 25 4G25 thru 4G25.102-70-2 3 0 6309.32,4G25 0 5 Part 28 4G28 thru 4G28.203 2 0 6309.32,4G28 0 2 Part 32 4G32 thru 4G32.805 2 0 6309.32,4G32 0 3 Part 33 4G33 thru 4G33.105 3 0 6309.32,4G33 0 3 Part 36 4G36 thru 4G36.604 4 0 6309.32,4G36 0 3 Part 37 4G37 thru 4G37.104 2 0 6309.32,4G37 0 14 Part 39 4G39 thru 4G39.7001 2 0 6309.32,4G39 0 2 Part 42 4G42 thru 4G42.1403-2 2 0 6309.32,4G42 0 3 Part 46 4G46 thru 4G46.708 2 0 6309.32,4G46 0 2 Part 48 4G48 thru 4G48.201 2 0 6309.32,4G46 0 2 Part 52 4G52 thru 4G52.1 2 0 6309.32,4G52 0 5 Digest: 6309.32 - Throughout supplement, revises staff names and position titles. Incorporates direction previously issued in FSH 6309.12, Small Purchases Handbook, which has been removed. Subpart 4G01.1 - Revises codes to agree with the parent text, the Federal Acquisition Regulation (FAR): changes 4G01.102 to 4G01.103; 4G01.103 to 4G01.104; and 4G01.104, 4G01.104-1, 4G01.104-2, 4G01.104-3 to 4G01.105, 4G01.105-1, 4G01.105-2, 4G01.105-3, respectively. Subpart 4G01.6 - Changes title to reflect title change in the Federal Acquisition Regulation. Revises direction regarding Departmental Regulation 5001-1 (DR 5001-1), Contracting Officer Warrant System, and DR 5100-2, Leasing Officer Warrant System. 4G02.101 - Changes Geometronic Service Center to Geometronic Service and Technology Center, clarifies the definition of the term "Equivalent," and removes the obsolete definition for the term "Warranted Level." Subparts 4G03.2, 4G03.3, 4G03.4, 4G03.5 - Removes direction on improper business practices; direction is set forth in the Agriculture Acquisition Regulations (AGAR). 4G03.602 - Removes direction on submitting exceptions to the Head of Contracting Activity (HCA); this direction is set forth in the Agriculture Acquisition Regulation. 4G03.670 - Updates references to manuals and handbooks for saddle and pack stock. 4G03.672 - Adds direction to consult with Human Resources Staff on any contracts with former and/or retired Forest Service employees. Subpart 4G04.8 - Removes direction on contract files; direction is set forth in the Agriculture Acquisition Regulation (AGAR) and the Federal Acquisition Regulation (FAR). 4G04.100-70 - Establishes direction on the use of contract checklists and provides optional checklists on preaward, award, and contract administration. 4G04.600-70 - Clarifies use of the SF-281 and SF-279 reporting systems. 4G05.101-70 - Adds the internet address for the Commerce Business Daily. 4G06.303-1 - Removes direction on the requirements for full and open competition; direction is set forth in the FAR, 4G06.302-70, and 4G06.50l. 4G06.302-70 - Adds direction on use of unusual and compelling urgency authority for wildland fire contracts. 4G06.501 - Establishes the Assistant Director for Policy, Acquisition Management as the competition advocate. 4G07.170 - Removes direction on acquisition planning; this direction is set forth in 4G07.102 and 4G07.104-72. 4G07.104-70 - Adds direction on the automated advanced acquisition plan. 4G07.104-71 - Establishes direction on individual acquisition plans. 4G07.104-72 - Revises the estimated lead times and milestones for awarding contracts. 4G07.302 - Revises FSM cross reference on A-76. 4G07.307 - Revises FSM cross reference on A-76 cost comparison appeals and adds USDA reference on formal review. 4G08.001 - Adds direction on required sources of supply (formerly, this direction was issued in FSH 6309.12, Small Purchases Handbook). 4G08.103 - Adds the internet address for the USDA Excess Property Catalog. 4G08.404 - Adds direction on use of GSA's Federal Supply Schedules. 4G08.470 - Adds FSM cross reference on fire fighting equipment. 4G08.705 - Establishes the Javits - Wagner - O'Day Act (JWOD) advocate. Subpart 4G08.8 - Moves direction on printing from this subpart to Exhibit 13-1. 4G09.100-70 - Establishes direction on preventing and reporting Migrant and Seasonal Agricultural Workers Protection Act (MSPA) and Immigration Reform and Contract Act (IRCA) violations. 4G09.100-71 - Establishes direction on submitting reports for and use of the Reforestation Workers Information Database. 4G09.404 - Adds the internet address for the consolidated list of debarred, suspended, and ineligible contractors. Part 4G10 - Removes obsolete FAR part captioned Specification, Standards, and Other Purchase Descriptions and supplements new FAR part captioned Market Research. 4G10.002 - Adds internet references for market research. 4G10.070 - Describes examples of specific actions that require market research. Part 4G11 - Supplements new FAR part captioned Describing Agency Needs. 4G11.202 - Adds direction to submit recommendations for changes to standardization documents to the HCA. 4G11.202-70 - Adds internet references for Federal standards and specifications. Part 4G12 - Moves direction on suspension of work and stop work order formerly set forth in this part to 4G42.13 to correspond with FAR coding changes. Part 4G13 - Revises caption from Small Purchases to Simplified Acquisition Procedures to correspond with FAR. Revises and reorganizes entire part to correspond with the FAR. 4G13.001-70 - Adds the list of distinctive and/or restrictive items list (formerly, this list was issued in FSH 6309.12, Small Purchase Handbook). 4G13.001-71 - Revises direction on requisitions. 4G13.003 - Adds reference to the Comptroller General decision on using other FAR parts in conducting simplified acquisitions. Subpart 4G13.1 - Adds references to several Comptroller General decision for conducting simplified acquisitions. 4G13.201 - Adds direction on employees authorized to make micro-purchases. Adds manual and internet references on use of purchase cards. 4G13.302 - Authorizes use of the Purchase Order Normal Tracking and Inventory Update System (PONTIUS). 4G13.303 - Authorizes the use of PONTIUS for blanket purchase agreements. 4G14.404 - Removes direction on rejection and mistakes in bids; direction is set forth in the Agriculture Acquisition Regulation (AGAR) and the Federal Acquisition Regulation (FAR). 4G14.404-70 - Adds supplemental direction to the AGAR. Part 4G15 - Revises and reorganizes entire part on contracting by negotiation to correspond with the FAR. 4G15.002-70 - Revises those authorized to permit the use of negotiation after cancellation of invitation for bids. 4G15.303 - Sets forth the source selection authority for acquisitions at certain dollar thresholds. 4G15.305 - Establishes direction for past performance evaluations using the National Institute of Health (NIH) contractor performance system. 4G15.308 - Adds reference to Comptroller General decision for documenting the source selection decision. 4G15.308-70 - Revises the requirements for formal source selection. 4G15.404-4 - Establishes the direction for Washington Office review of profit analysis. 4G16.505 - Establishes the Forest Service Task Order Ombudsman and direction on task orders priced at hourly rates. 4G16.505-71 - Establishes direction for establishing multiple award contracts (MAC's) for use by other agencies. 4G17.2 - Removes direction on option quantities; direction is set forth in the FAR. 4G19.000-70 - Adds an exhibit that compares the small business programs. 4G19.201-70 - Updates organizational names changes and references. 4G19.201-72 - Revises direction on preference program goals and forecast requirements to supplement Departmental Regulations 5090-2 and 5090-3. Subpart 4G19.8 - Removes subpart on the 8(a) program; direction is obsolete. Subpart 4G19.10 - Adds direction on the Small Business Competitive Demonstration Program. Part 4G20 - Remove obsolete part on labor surplus area concerns; part is reserved by the FAR. 4G22.101-70 - Adds internet references for Department of Labor posters. 4G22.404 - Adds internet references for Davis-Bacon wage determinations. 4G22.1002-3 - Adds internet references for Service Contract Act wage determinations. 4G22.70 - Establishes policy and contract clause for compliance with the Immigration and Nationality Act. 4G22.71 - Establishes policy and contract clauses for compliance with the Migrant and Seasonal Agricultural Workers Protection Act. 4G24.202 - Adds reference to FSH 6209.13, Freedom of Information Act/Privacy Act Handbook. 4G25.102-70 - Revises direction on Buy American Act and moves direction to 4G25.000-70. 4G25.000-70 - Adds decision tables for the Buy American Act and Trade Agreements. 4G28.202 - Adds internet reference for Treasury Department Circular 570. 4G28.203 - Removes obsolete direction on options in lieu of sureties. 4G32.102 - Remove obsolete direction on authorizing progress payments; direction is set forth in the AGAR. 4G32.702-70 - Adds direction on 2-year and no year funding. 4G32.702-71 - Adds internet reference for the Principles of Federal Appropriations Law. 4G32.1101-70 - Adds internet references for electronic funds transfer. 4G33.102 - Adds internet references for GAO bid protests. 4G33.104 - Adds direction on the designated counsel for protests. 4G33.203-70 - Adds internet reference for agency Board of Contract Appeals decisions. 4G33.214 - Adds USDA internet reference for alternate dispute resolution. 4G36.104 - Adds references on warrant requirements for awarding architect-engineer and construction contacts. 4G36.201 - Removes obsolete direction on evaluation of contractor performance and adds direction on use of the National Institute of Health contractor performance system for evaluating performance on construction contracts. 4G36.302 - Removes direction on presolicitation notices; supplementation no longer necessary. 4G36.602-1 - Removes obsolete direction on selection criteria that was contained in paragraph (a)(1). 4G36.602-5 - Adds direction on the short selection process. 4G36.604 - Revises direction on performance evaluations to include specific language formerly contained in 4G36.201 (a) (2) and (b). 4G37.104 - Revises references for personal service contracts and removes obsolete direction on the effect of personal service contracts on retiree's annuity formerly set forth in paragraph (b). Subpart 4G37.2 - Adds policy and procedures for USDA approval of advisory and assistance service contracts. 4G37.601 - Adds internet references for best practices guides. 4G39.101-70 - Adds references for Information Technology. 4G39.7001 - Removes obsolete direction on ADP authority. Subpart 4G42.13 - Incorporates direction on suspension of work and stop work orders formerly issued at 4G12. Subpart 4G42.15 - Establishes direction on use of the National Institute of Health contractor performance system for completing contract performance evaluations. Subpart 4G46.7 - Removes direction on warranties; direction is provided in the Agriculture Acquisition Regulation (AGAR) and the Federal Acquisition Regulation (FAR). 4G48.102 - Removes obsolete direction on value engineering thresholds. 4G48.101-70 - Adds direction on reporting cost savings from value engineering changes. 4G48.103 - Revises cross references for processing value engineering change proposals. 4G48.201 - Removes direction on contract clauses; direction is set forth in the FAR. 4G52.222-701 - Adds contract clause on Employment of Eligible Workers. 4G52.222-702 - Adds contract clause on Labor Standards for Contracts Involving Migrant and Seasonal Agricultural Workers. 4G52.222-703 - Adds contract clause on Migrant and Seasonal Agricultural Worker Protection Act Registration. Appendix A - Adds a list of World Wide Web (www, Internet) addresses, annotated by FAR reference, for acquisition information available electronically. MIKE DOMBECK Chief Organization and Standard Posting Instructions for Federal Acquisition Regulation, Agriculture Acquisition Regulation, and Forest Service Acquisition Regulation 1. Federal Acquisition Regulation (FAR) Organization. (For further direction on the organization and posting of FAR parent text (white pages), see Part 1 of the FAR.) The FAR is issued as Chapter 1 of Title 48, Code of Federal Regulations (CFR). Subsequent chapters are reserved for agency acquisition regulations that implement or supplement the FAR; at 48 CFR chapter 4 the Department of Agriculture issues policies and procedures that supplement the FAR. A loose-leaf version of the FAR is printed for ease of agency supplementation. The FAR is divided into subchapters, parts, subparts (if applicable), sections, and paragraphs. The digits to the left of the decimal point represent specific parts of Title 48 of the CFR. The numbers to the right of the decimal point and to the left of the dash represent, in order, the subpart (one or two digits) and the section (two digits). The number to the right of the dash represents the subsection. Subdivisions may be used at the section and subsection level to identify individual paragraphs. For example, 25.108-2 refers to: FAR: Part Subpart Section Subsection 25 1 108 2 Pages within each part are numbered consecutively at the bottom outside edge of the page. Each page number is preceded by the part number; for example, the third page of Part 1 is numbered 1-3. Revised pages issued by a Federal Acquisition Circular (FAC) carry the FAC number on the bottom of the page, preceding the page number. Individual pages also are identified by headers displaying the beginning section at the top left edge for left-hand pages, and the ending section at the top right edge for right-hand pages. 2. Agriculture Acquisition Regulation (AGAR) Organization. (For further direction on the organization and posting of AGAR parent text (white pages), see Part 401 of the AGAR.) The AGAR is issued as Chapter 4 of Title 48, Code of Federal Regulations (CFR), to implement and supplement the FAR in Chapter 1. Parts 400 through 499 have been assigned to USDA for the AGAR. The AGAR and its subsequent changes are published in (1) daily issues of the Federal Register, (2) cumulative form in the CFR, and (3) loose-leaf form for distribution within USDA. The most recent edition of the entire loose-leaf AGAR was printed on white paper and distributed in 1996, with an effective date of November 14, 1996. The AGAR is intended for posting in a separate binder. The AGAR parallels the FAR's organization, except that subdivisions below the section and subsection levels may not always correlate directly to FAR paragraphs and subparagraphs. For example, 401.602-3 refers to: AGAR: Part Subpart Section Subsection 401 6 602 3 This AGAR subsection 401.602-3 supplements the FAR subsection 1.602-3. Pages within each part are numbered consecutively at the bottom outside edge of the page. Each page number is preceded by the part number; for example, the third page of AGAR Part 401 is numbered 401-3. 3. Forest Service Acquisition Regulation (FSAR) Organization. (For further direction on the organization and posting of FSAR supplements (buff pages), see Part 4G01 of the FSAR.) The FSAR provides Forest Service guidance and procedures to supplement the FAR and AGAR. The FSAR is printed on buff paper in a loose-leaf version for ease of agency supplementation and for interleaving with FAR parent text pages. The FSAR parallels the FAR and AGAR organization, except that FSAR subdivision numbering follows the AGAR where it departs from the FAR. To distinguish the FSAR, a "G" is added after the "4" in the AGAR part number. For example, 4G01.603-1 refers to: FSAR: Part Subpart Section Subsection 4G01 6 603 1 FSAR subsection 4G01.603-1 supplements FAR subsection 1.603-1 and AGAR subsection 401.603-1. 4. Posting Instructions. Transmittals. Transmittals accompany FAR parent text issued by Federal Acquisition Circulars (FACs), Department AGAR supplements, and Forest Service FSAR supplements. File transmittals for the FAR and FSAR at the front of the FSH 6309.32 in numerical sequence with the highest amendment or supplement number first; file AGAR transmittals issued since the 1996 edition at the front of the separate AGAR binder. Group the transmittals at the front of FSH 6309.32 in the following order by issuing agency and unit level (except for AGAR transmittals, which are posted at the front of the separate AGAR binder): - Federal Acquisition Circular (FAC) (white transmittals); - Forest Service Acquisition Regulation (FSAR) Supplements (buff transmittals); - Region, Station, Area, or Institute Supplements (blue transmittals); and - Forest Supplements (green transmittals). SUPPLEMENTS AND INTERIM DIRECTIVES. Post supplements to the FAR parent text (white pages) at the end of each part (for example, at the end of part 4.1, 4.2, and so on) by color in the following order: - Forest Service Acquisition Regulation (FSAR) supplements (buff pages); - Washington Office ID's (pink pages); - Region, Station, Area, or Institute Supplements (blue pages); - Region, Station, Area, or Institute ID's (pink pages); - Forest Supplements (green pages); and - Forest ID's (pink pages). The AGAR text is posted in the separate binder.