6209.14,T of C Page 1 of 7 FSH 6209.14 - MAIL MANAGEMENT HANDBOOK Contents ZERO CODE CHAPTER 10 MAIL PROGRAM ADMINISTRATION 20 INCOMING MAIL OPERATIONS 30 OUTGOING MAIL OPERATIONS 40 CLASSES OF MAIL 50 PAYMENT SYSTEM ZERO CODE Contents 01 AUTHORITY 02 OBJECTIVES 03 POLICY 04 RESPONSIBILITY 04.1 Director of Fiscal and Public Safety, Washington Office 04.2 Forest Service Mail Manager, Information Systems Staff, Washington Office 04.3 Unit Mail Managers 04.4 Mail Handlers 05 DEFINITIONS 06 REFERENCES CHAPTER 10 - MAIL PROGRAM ADMINISTRATION Contents 11 MAIL PROGRAM ANALYSIS 12 U.S. POSTAL SERVICE COORDINATION 12.04 Responsibility 12.1 Equipment 12.2 Permits 12.21 Business Reply Mail Permit 12.22 Permit Imprints 12.22a First-Class Presort Permit 12.22b Third-Class Bulk Rate Permit 12.23 Mail Contractor Permit 12.24 Postage Meter License 13 METERED MAIL 13.1 Metered Mail Equipment 13.2 Meter Setting 13.3 Mail Contractors 14 POSTAGE PAYMENT 15 COMMERCIAL CARRIERS 15.1 Services Available 15.2 Acknowledge on Delivery 16 ELECTRONIC MAIL 16.1 Facsimile Transmissions 16.11 Cover Sheets for Facsimile Transmissions 16.12 Facsimile Transmissions of Documents on the Data General System 16.2 Cablegrams CHAPTER 20 - INCOMING MAIL OPERATIONS Contents 21 OFFICIAL MAIL 21.1 Guidelines for Determining Official Mail 21.11 Permissible Items 21.12 Nonpermissible Items 22 DELIVERY PROVISIONS 23 MESSENGER SERVICE 23.04 Responsibility 23.04a Unit Mail Manager 23.04b Unit Mail Handlers 23.1 Restricted Mail 24 INCOMING MAIL 24.1 Sorting 24.2 Routing 24.3 Commercial Solicitation 24.4 Routing of Employee Association Mail 24.5 Misaddressed Mail 25 FORWARDING MAIL CHAPTER 30 - OUTGOING MAIL OPERATIONS Contents 31 OUTGOING MAIL 31.04 Responsibility 31.04a Forest Service Mail Manager, Information System Staff 31.04b Unit Mail Manager 31.04c Unit Mail Handlers 31.1 Classification 31.2 Price Shopping 31.3 Packaging 31.31 Slogans and Logos 31.4 Minimum Size 31.41 Postcard Size 31.42 Letter Size Mail 31.43 Flat Size Mail 31.5 Self-Mailers 31.6 Dispatching 31.7 U.S. Postal Service Street Collection Boxes 32 ZONING IMPROVEMENT PLAN (ZIP) CODES 33 STATE ABBREVIATIONS CHAPTER 40 - CLASSES OF MAIL Contents 41 MAIL CLASSIFICATION AND ENDORSEMENTS 41.1 First-Class Mail 41.11 First-Class Priority Mail 41.2 Third-Class Mail 41.21 Third-Class Bulk Rate 41.3 Fourth-Class Mail or Parcel Post 41.31 Special Fourth-Class Rate 41.4 Library Rate 41.5 International Mail 41.51 Guidelines for International Mail 41.51a Special Clearances 41.52 International Mail Classes 41.52a International Airmail for Letters and Letter Packages 41.52b International Mail Using State Department Pouch Mail Services or Army Post Offices (APO) 41.52c International "Air All Other" 41.52d International Surface 42 SPECIAL MAIL SERVICES 42.1 Registered Mail 42.2 Certified Mail 42.3 Special Delivery 42.4 Special Handling 42.5 Express Mail 42.51 U.S. Postal Service Express Mail 42.51a Express Mail to the Washington Office 42.52 Commercial Express Carriers CHAPTER 50 - PAYMENT SYSTEM Contents 51 POSTAGE PAYMENT 51.04 Responsibility 51.04a Director of Fiscal and Public Safety, Washington Office 51.04b Forest Service Mail Manager, Information System, Washington Office 51.04c Unit Mail Manager 51.1 U.S. Postal Service 51.2 Agency Billing Code Number 51.3 Cost Code Number 51.4 Postage Stamps 52 PAYMENTS FOR SPECIAL SERVICES 52.1 Express Mail Payment 52.2 Permit Imprint 52.3 Business Reply Mail 52.4 First-Class Presort Permit 52.5 Third-Class Bulk Rate Permit 52.6 Postage Meter License 52.7 Commercial-Carrier Payments