6209.13,20 Contents Page 1 of 2 FSH 6209.13 - FREEDOM OF INFORMATION ACT/PRIVACY ACT HANDBOOK WO AMENDMENT 6209.13-94-1 EFFECTIVE 12/8/94 CHAPTER 20 - PRIVACY ACT OF 1974 Contents 20.4 Responsibility 20.41 Freedom of Information Act/Privacy Act Officer. 20.41a Washington Office 20.41b Field Unit 20.42 System Manager 20.43 Employees 21 SYSTEMS OF RECORDS 21.1 Establishing a New System of Records 21.2 Publication of Notice 21.21 Altering Existing Systems of Records 21.3 Forest Service Privacy Act Systems of Records 21.4 Other Agencies' Privacy Act Systems of Records That Affect Forest Service 21.5 Records-Systems Prohibitions 21.6 Criminal Penalties 21.61 Government Contracts 22 EXEMPTIONS FROM ACCESS TO SYSTEMS OF RECORDS 22.1 Special Exemptions 22.2 Two General Exemptions 22.3 Specific Exemptions 22.4 Obtaining an Exemption 23 ACCESS TO RECORDS 23.1 Requests 23.11 Requests Made in Person 23.12 Identification 23.13 Requests Made in Writing 23.14 Third-Party Accompaniment 23.15 Approvals of Access 23.16 Time Limits 23.17 Fees 23.2 Denials of Access 23.21 Appeal of Denied Access 24 COLLECTION OF INFORMATION 24.1 Evaluation 24.11 Question of Need 24.12 Frequency 24.2 Collecting Information From Individuals 24.3 Collecting Information by Interview 24.4 Collecting Information by Form 24.41 Collecting an Individual's Social Security Number 24.42 Collecting Information From Third Parties 24.5 Maintaining Collected Information 24.51 Records Maintained Manually 24.52 Records Maintained in Computerized Form/Electronically 24.53 Standards of Accuracy 24.54 Mailing Lists 24.6 Disclosure of Records 24.61 Accounting of Disclosure 24.62 Access to Disclosure Accounting 24.63 Correspondence 25 AMENDMENTS OF RECORDS 25.1 Requests for Amendment 25.11 Processing Requests 25.2 Approvals 25.3 Denials 25.4 Time Limits 25.5 Appeal of Denied Amendment 26 CIVIL REMEDIES 26.1 Grounds for Civil Action 27 REPORT FS-6200-F, PRIVACY ACT BIENNIAL REPORT 27.1 Exhibits