6209.11,0 Code
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            FSH 6209.11 - RECORDS MANAGEMENT HANDBOOK
                    WO AMENDMENT 6209.11-96-1
                        EFFECTIVE 7/19/96

                            ZERO CODE


01 - AUTHORITY.  (FSM 6230.1).

02 - OBJECTIVE.  To provide guidelines for Forest Service 
personnel in records creation, maintenance, and disposition.

For additional guidelines on electronic recordkeeping, see FSH 
1309.15, Electronic Office Handbook.

04 - RESPONSIBILITY.  (FSM 6230.4).

05 - DEFINITIONS.

    Integrated Records Maintenance and Disposition Program.  
System for coordinating records disposition schedules with the 
filing system.

    Records Coordinator.  Employees (staff secretaries, office 
managers, or other administrative personnel) assigned 
responsibility for ensuring that official files are established, 
maintained, and disposed of according to Forest Service 
procedures.

    Records Creation.  Aspect of the records management program 
to ensure that policies and decisions are documented; to keep 
routine operational paperwork to a minimum; and to prevent the 
accumulation of unnecessary files.

    Records Disposition.  Action taken with records following 
their appraisal by the National Archives and Records 
Administration (NARA) and the General Accounting Office (GAO), 
including transfer to a records center for temporary storage, 
transfer to an archival agency, donation to an eligible 
depository, image reproduction, or destruction.

    Records Maintenance.  Area of records management concerning 
plans for filing arrangement; proper utilization of filing 
equipment; and retrieval of records.

    Records Management.  Area of administrative management 
concerned with fulfilling archival requirements, ensuring 
effective documentation, and achieving economy and efficiency in 
the creation, maintenance, use, and disposition of records.

    Records Manager.  Person responsible for or engaged in a 
records management program (sometimes known as a records officer 
or records administrator).