FOREST SERVICE HANDBOOK WASHINGTON FSH 6109.11 - PAY ADMINISTRATION, ATTENDANCE AND LEAVE HANDBOOK Amendment No. 6109.11-96-1 Effective July 26, 1996 POSTING NOTICE. Amendments are numbered consecutively by Handbook number and calendar year. Post by document name. Place the Table of Contents in front of 6109.11,10. Retain this transmittal as the first page of this document. The last amendment to this Handbook was Amendment 6109.11-95-3 to FSH 6109.11,19. This amendment supersedes Amendment 6109.11-95-2 to 6109.11,10 Contents. Superseded New Document Name (Number of Pages) 6109.11,10 Contents 6 6 Digest: 10 Contents - Revises codes and captions to agree with text changes in the chapter. JACK WARD THOMAS Chief FSH 6109.11 - PAY ADMINISTRATION, ATTENDANCE AND LEAVE HANDBOOK WO AMENDMENT 6109.11-96-1 EFFECTIVE 7/26/96 CHAPTER 10 - PAY ADMINISTRATION Contents 10.2 Objective 11 MANAGING, REVIEWING, AND DOCUMENTING TIME AND ATTENDANCE 11.04 Responsibility 11.04a Unit Manager 11.04b Program and Activity Reviews 12 PAY ADMINISTRATION FOR GENERAL SCHEDULE (GS) EMPLOYEES 12.03 Policy 12.1 Within-Grade Increases 12.11 Process 12.2 Overtime Pay 12.21 Computation of Overtime Rates 12.21a Exempt Employees 12.21b Nonexempt Employees 12.22 Callback Overtime Work 12.3 Compensable Travel 12.31 Outside Employee's Regularly Scheduled Administrative Workweek 12.31a Travel Involving Performance of Work While Traveling 12.31b Travel That is Incident to Travel Involving Work While Traveling 12.31c Travel Under Arduous Conditions 12.31d Travel That Results From an Event That Could Not Be Scheduled or Controlled Administratively 12.31e Return Travel 12.32 Expeditious Travel 12.4 Compensatory Time Off 12.41 Eligibility 12.42 Provisions 12.5 Night Pay 12.51 Requirements and Limitations 12.5la Scheduled Work 6:00 p.m. - 6:00 a.m. 12.5lb During Leave With Pay 12.5lc On Holidays Within Paid Leave Periods 12.5ld Outside Scheduled Workweek 12.52 Rate 12.53 Relationship to Premium and Basic Pay Rates 12.54 Eligibility 12.6 Holiday Pay 12.61 Pay for Holiday When No Work Is Done 12.62 Pay for Work on Holiday Within Employee's Regular Tour of Duty 12.7 Sunday Pay 12.8 Relationship of Premium Pay to First 40-Hour Tours of Duty 12.9 Pay for Duty Involving Physical Hardship or Hazard 12.91 Definitions 12.92 Eligibility 12.92a Certain Positions Not Entitled to Specific Hazard Pay Differentials 12.92b Duties Covered by Hazard Pay Differential 12.92c Identifying Hazardous Duties Not Included 12.93 Conditions Governing Payment of Hazard Pay Differential for General Schedule Employees 12.93a Computing Hazard Pay 13 PAY UNDER THE FAIR LABOR STANDARDS ACT (FLSA) 13.03 Policy 13.1 Employee Status Under FLSA 13.11 Exempt and Nonexempt 13.12 Section 7(k) Provisions for Federal Employees Engaged in Fire Protection Activities or Law Enforcement Activities 13.2 General Rule for Hours Worked Under FLSA 13.21 Regularly Scheduled Standby Duty 13.3 "Suffer and Permit" Concept of Hours Worked 13.4 Nonexempt Employees Who Volunteer Under the Volunteers in the National Forests Act of 1972 13.5 Meal Periods and Sleeping Periods 13.51 Meal Periods 13.52 Sleeping Periods 13.6 Absences With Pay 13.61 Time Spent Receiving Medical Attention 13.7 Travel Time as Hours of Work 13.71 Travel During Regular Work Hours 13.72 Travel Outside Regular Work Hours 13.72a Official Duty Station 13.72b Travel During Nonexempt Employee's Corresponding Hours on Nonwork Days 13.72c Home-to-Work Travel 13.72d Travel Within Limits of Official Duty Station 13.72e Travel Away From Official Duty Station 13.72f Special Situations 13.8 Overtime Entitlement 13.81 Regular Rate of Pay 13.82 Maximum Earnings Limitation 13.83 Overtime While Assigned for Training 13.83a Time Spent in Training or Attending a Lecture, Meeting, or Conference 13.9 Compensatory Time Off 13.91 Eligibility 14 PAY ADMINISTRATION FOR FEDERAL WAGE SYSTEM EMPLOYEES 14.1 Within-Grade Increases 14.11 Processing and Postponing Increases 14.2 Premium Pay and Differentials 14.21 Entitlement to Overtime Pay 14.22 Overtime Rate 14.22a Computing Overtime Pay for Nightwork 14.22b Computing Amount of Overtime Work 14.3 Compensatory Time 14.4 Salary Limitation 14.5 Shift Differential 14.51 Entitlement to Shift Differential 14.52 Computing Shift Pay 14.53 Relationship to Premium Pay 14.6 Pay for Holidays 14.61 Pay for Holidays on Which Employees Are Excused From Work 14.62 Pay for Work Performed on Holiday 14.7 Pay for Sunday Work 14.8 Environmental Differential Pay 14.81 Eligibility for Environmental Differential 14.82 Establishment of Environmental Differentials 14.83 When Environmental Differential Is Paid 14.83a Eligibility 14.83b Computing Environmental Differential 14.84 Determining Local Situations When Environmental Differentials Are Payable 14.85 Relationship to Other Pay 14.86 Environmental Differential Pay During Absence While on Leave 15 PAY PLAN FOR EMERGENCY FIREFIGHTERS 16 ALLOTMENTS AND ASSIGNMENTS OF PAY 16.1 Indebtedness to the Government 16.2 Debt Collection Through Salary Offset 16.21 Minor Payroll Adjustments 16.22 Overpayments of $100 or More 16.22a Notify Employee 16.22b Employee Hearing 16.23 Deduction Percentage 16.24 Waiver of Minimum Deduction 16.25 Documentation 16.26 Waiver of Indebtedness 16.27 Inter-Departmental Transfer 16.28 Processing Procedures 16.3 Garnishment of Wages for Child Support and/or Alimony 16.31 Authority 16.32 References 16.33 Responsibility 16.34 Coordination with the Office of General Counsel 16.34a Transmitting Garnishment Orders and Related Information to the Office of General Counsel 16.34b Office of General Counsel Determination to Honor Garnishment Order 16.35 Procedures for Garnishment Cases 16.36 Notification and Requests for Information 16.36a Notification to the Employee 16.36b Notification to the Court or Other Ordering Authority 16.36c Interrogatories 16.37 Compensation Subject to Garnishment 16.37a Amounts and Conditions on Compensation Subject to Garnishment 16.37b Exclusions for Determining Disposable Earnings 16.37c Maximum Amount of Disposable Earnings That May Be Garnished 16.38 Payroll Actions for Garnishment 16.38a Two or More Orders Against an Employee 16.38b Casual Employees 16.38c Human Resource Program Enrollees 16.38d Manual Processing 16.39 Case Files 16.39a Case File Retention 16.4 Garnishment or Attachment of Wages for Bankruptcy 16.41 Processing Instructions 16.42 Notify Employee 16.43 Filing Records 16.5 Waiver of Overpayments 16.51 Initiating Waiver Action 16.52 Conditions for Waiver of Claims 16.53 Investigation of Claim Prior to Waiver 16.54 Waiver Action 16.54a Claims of $1,500 or Less 16.54b Claims in Excess of $1,500 16.55 Refunds of Repayment 16.56 Records and Reports 16.57 Referral of Claims for Collection or Litigation 16.6 Backpay 17 ALLOWANCE BASED ON DUTY AT REMOTE WORKSITES 17.02 Objective 17.03 Policy 17.05 Definitions 17.1 Employees Eligible for an Allowance 17.2 Employees Ineligible for an Allowance 17.3 Basic Criteria for Determining Remoteness 17.4 Allowances Payable 17.41 Commuting Expenses 17.41a Transportation 17.41b Inconvenience and Hardship 17.42 Miscellaneous Expenses 17.42a Lodging Expenses 17.42b Food Costs and Inconvenience 17.5 Payment of Allowance 17.51 Effective Date 17.52 Maximum Allowance Payable 17.53 Computing the Allowance 17.6 Relationship to Additional Pay Payable Under Other Statutes 17.7 Requests for Designation of Remote Worksites 18 GRADE AND PAY RETENTION 18.1 Grade Retention 18.11 Eligibility for Grade Retention 18.12 Notification of Entitlement to Grade Retention 18.2 Pay Retention 18.3 Priority Placement Consideration 18.4 Records and Reports 19 PREMIUM PAY FOR ADMINISTRATIVELY UNCONTROLLABLE OVERTIME FOR LAW ENFORCEMENT OFFICERS 19.01 Authority 19.03 Policy 19.04 Responsibility 19.04a Chief 19.04b Deputy Chief for Administration 19.04c Director, Law Enforcement and Investigations Staff, Washington Office 19.04d Director, Fiscal and Accounting Services Staff, Washington Office 19.04e Director, Personnel Management Staff, Washington Office 19.04f Law Enforcement Officers 19.04g Regional Special Agents in Charge 19.04h Supervisory Law Enforcement Personnel 19.04i Personnel Officer 19.05 Definitions 19.06 Oversight and Management Controls of Administratively Uncontrollable Overtime 19.1 Administratively Uncontrollable Overtime Criteria and Activities 19.11 Criteria for Basing Compensation 19.12 Activities Which Qualify for Administratively Uncontrollable Overtime 19.13 Activities Which Do Not Qualify for Administratively Uncontrollable Overtime 19.2 Payment Provisions or Conditions Affecting Eligibility and Rates 19.21 Required Tour of Duty 19.22 Duration of Payments 19.22a Duty in Position Approved for Administratively Uncontrollable Overtime 19.22b Temporary Assignments 19.22c Leave With Pay 19.22d Emergency Incident Assignments 19.23 Rates of Pay 19.23a Recording Time for Holiday Worked 19.3 Rate Determination 19.31 Limits on Administratively Uncontrollable Overtime as Percentage of Basic Pay 19.32 New Employees or Current Employees Assigned for First Time to Position Approved for Administratively Uncontrollable Overtime 19.33 Employees Reassigned or Promoted 19.4 Relationship of Administratively Uncontrollable Overtime to Other Payments 19.5 Documentation, Control, and Procedures 19.51 Authorization to Participate in Administratively Uncontrollable Overtime 19.52 Pay Period Reporting 19.52a Procedures for All Employees Approved for Administratively Uncontrollable Overtime 19.52b Additional Reporting Requirement for Nonexempt Employees Only 19.53 Quarterly Computation 19.54 Preparation of Quarterly Computation Form