FSH 1809.12 - JOB CORPS CIVILIAN CONSERVATION CENTER HANDBOOK 1/83 WO AMENDMENT 1 190 - EXTENSION, TRANSFER, TERMINATION, AND PLACEMENT 191 - Extension of the 2-Year Limit. See ETH 700, Section 390.1a and 20 CFR 684.34. Total enrollment of any individual shall not exceed 2 years unless: 1. The completion of a course of instruction will qualify a corpsmember for a job. This kind of extension is normally 120 days or less. 2. A corpsmember is undergoing medical, mental, or dental treatment. The attending physician, dentist, or mental health professional must state in writing that cessation of the treatment would be detrimental to the corpsmember's health. 3. A corpsmember is under pending criminal charges. The extension should be requested at least 30 days before the end of the corpsmember's 2-year limit. The request should be sent to the Job Corps regional office for approval and should contain the following information: (1) Corpsmember's name and Social Security number. (2) Entry date into Job Corps. (3) Summary report of progress. (4) Specific period of requested extension. (5) Complete justification with documentation, where applicable. Center Directors will be notified of the decision within 7 working days after receipt of the request by the Job Corps regional office. 192 - Transfers. (See ETH 700, Section 390.1b and 20 CFR 684.33). A request for transfer is normally submitted to the local Job Corps regional office. Once approved by the Job Corps regional office, it becomes the Job Corps regional office's responsibility to locate a receiving center. Job Corps regional offices are authorized to transfer corpsmembers within their respective regions when they feel that such transfers will benefit both the corpsmember and Job Corps. A corpsmember is limited to one transfer, unless medical reasons justify an additional transfer. Requests for transfer from one region to another are initially handled the same way as requests for transfer within the same region. First, the approval of the Center Director or the designee is obtained; then the transfer request is sent to the Job Corps regional office. Once approved by the local Job Corps regional office, the request is forwarded to the Job Corps regional office in the region where the requested center is located. It then becomes the responsibility of the Job Corps regional office in the receiving region to complete the transfer preparations and to contact the Job Corps regional office of the losing region. Cases in which there is disagreement between two regional offices will be referred to the national office for resolution. Job Corps regional office will be permitted to transfer corpsmembers within the continental limits of the United States only, except when specific authority is granted by the national office of Job Corps. Transfers must be approved by the receiving center. If disapproved, the reason for disapproval should be stated. Failure to find an acceptable receiving center will be reported to the center requesting the transfer within 15 working days. The transferring center will see that the corpsmember meets the requirements of ETH 330, TS-C when the transfer is made for other than health reasons. 1. Reasons for Transfer. Acceptable reasons for requesting a transfer include: a. The corpsmember expresses an interest in a training program that is not available on center. b. The corpsmember would benefit from a change in the environment, such as breaking away from present group associations. c. The corpsmember requires medical attention not available at the present center, but available on another center. (Ref. ETH 330, TS-E). 2. Transfer Procedures a. The Center Director or designee shall submit a transfer request by mail or TWX to the Job Corps regional office at least 21 days before the desired date of transfer supplying the following information: (1) Corpsmember's name and Social Security number. (2) Home address: street, city, state, zip code. (3) Birthdate. (4) Entry date into Job Corps/previous transfer. (5) Screening Agency: office address and name of screener, if known. (6) Vocational preference (list 3 choices). (7) Job Corps reading and math levels. (8) GED Status (indicate whether high school graduate). (9) Holder of State driver's license (10) Physical disabilities/pertinent medical information. (11) Behavior and attitudes. (12) "Remarks" or additional pertinent information. b. The Job Corps regional office shall contact centers within the region meeting the specifications for which the transfer is requested. If a center outside the region is specifically requested, or if there is no available space at likely centers within the Region, the Job Corps regional office shall contact other Job Corps regional offices. c. The Job Corps regional office shall coordinate all transfer request activities. Once a center agreeing to accept the transfer is found, the Job Corps regional office shall notify both losing and gaining centers it is issuing travel orders. The Job Corps regional office shall confirm transfer authorization by telephone or TWX if specifically requested. d. The losing center shall notify all parties concerned of the impending transfer, including parents, screener, court officials, probation or parole officers, as applicable, and will supply the receiving center with all necessary corpsmember arrival information. Copies of all correspondence will be placed in the corpsmember's personnel folder. e. The losing center shall mail all records, including the corpsmember's resume to the receiving center within 5 days after reassignment. (Ref. ETH 343; 20 CFR 684.33). The corpsmember's documents should be current at the time of transfer. f. Transferring corpsmember's pay shall be handled in accordance with ETH 630. Appropriate forms should be submitted to the Finance Center on the day of transfer. g. Center clearance procedures as described in JCCOG 390.4 will be followed by all transferring corpsmembers. h. The receiving center will assume responsibility for the corpsmember on the effective date of transfer as indicated on Form MA 6-101. The corpsmember should be counted in the counted in the receiving center's on- board strength as of the date of departure from the losing Center. 3. Medical Transfer. The medical conditions and the recommended geographical assignment (that is, the location of the center with the appropriate medical facility) should be indicated on the transfer request form sent to the Job Corps regional office. The center shall be notified by TWX of the decision regarding the transfer by the required office. Based on the medical approval recommending transfer, the Job Corps regional office will authorize the transfer of the corpsmember to the recommended center within its region. When the recommended Center is in another region, the approved request, with appropriate recommendations, shall be referred to the Job Corps regional office of the receiving region. That Job Corps regional office will coordinate with the requesting regional office in transferring the corpsmember using normal transfer procedures. 4. Reporting Transfer No-Shows a. No-show reports shall be prepared the day following the scheduled arrival date of transfers and shall be sent to the Job Corps regional office and to the losing center. Corpsmembers who arrive after submission of the no-show reports shall be classified as "late arrivals." In the event of late arrival, the gaining center will determine readjustment and living allowance eligibility in accordance with ET 630. b. If a corpsmember does not arrive within 24 hours of the scheduled arrival date, the gaining Center Director shall immediately notify the corpsmember's parents, screening agency, and court officials, probation, and parole officers, as appropriate. c. Should the transferee arrive within 15 days, the Center Director shall rule on the corpsmember's justification for late arrival. If the corpsmember is retained, the Center Director will notify the Finance Center, the corpsmember's parents, and the appropriate authorities immediately. 193 - Vocational Rehabilitation. Vocational rehabilitation is a Federal-State partnership in public service to preserve, develop, or restore the ability of a disabled person to work for pay. A corpsmember who has a disability that may interfere with his ability to pursue a gainful occupation may apply for vocational rehabilitation services. These services, provided on the basis of individual need, include counseling and guidance, medical evaluation, operations and physical therapy, job training and job placement follow-up, and other goods and services. A Corpsmember may receive these services while enrolled in Job Corps. A corpsmember so disabled that continued enrollment in Job Corps would be of no benefit will be referred to a vocational rehabilitation counselor in the corpsmember's hometown (ETH 330, TS-E). Upon acceptance by vocational rehabilitation services, the corpsmember may be given a medical discharge. The person designated to arrange for medical referrals at a Center shall have a current directory of vocational rehabil- itation offices within the region. The local vocational rehabilitation unit should be contacted and cooperative working agreements established to facilitate the delivery of these services. The Job Corps National Health Staff can provide referral assistance. Brochures and directories may be requested from the State office of the Department of Health and Human Services (HHS), Washington, D.C. (A cooperative agreement exists between Job Corps and the HHS Rehabilitation Services Administration to provide vocational rehabilitation services to many corpsmembers either while in Job Corps or after being terminated for medical reasons). 194 - Exit Program. (See ETH 700 Section 390.4a). All centers must have an exit program usually initiated by a recommendation from the Progress Performance Evaluation Panel indicating that the corpsmember has received maximum benefits from the Job Corps program. The exit program must begin at least 45 days before the effective date of termination. 1. The following material should be distributed or viewed during the center's exit program: a. Film "Where It's At." b. Brochure, "What Happens Now?" This is a summarization of the World of Work Program. c. Blue, Joint Action in Community Service (JACS), brochure, describing the non-profit organization assisting former corpsmembers in their adjustment to community life. d. Red JACS "Holler Help" card with the address of the Regional JACS Office serving the State where corpsmember intends to live printed on the reverse side. e. GATE HOUSE literature (Distributed to corpsmembers returning to cities served by GATE HOUSES, sec. 197). f. In the case of female corpsmembers, literature explaining the Women In Community Service (WICS) program. 2. Centers shall establish clearance procedures for all exiting corpsmembers to ensure that all center property has been returned, including clothing, bedding, vocational tools and equipment, educational books and materials, and physical education equipment. Each division will ensure that their materials are collected and that all records are completed. a. The Finance Center shall be notified for final readjustment of pay and allowances. (Ref. ETH 630). b. The regional office or Center, as appropriate, shall provide transportation at Government expense and issue the travel itinerary. c. Identification cards shall be collected and destroyed. d. Corpsmember's U.S. Government Motor Vehicle Operator's Identification Cards shall be surrendered to the Center Director. e. Termination data shall be submitted as part of MA 6- 40 form or facsmile thereof no later than 5 working days after the terminating corpsmember's departure from the center. 3. Each corpsmember shall be advised on subjects pertaining to final exit procedures, placement, and transition back into the community. Special counseling shall be given to corpsmembers who are being involuntarily separated, or separated before they complete the program (ETH 343.3). 4. Five days prior to the date of termination, the health record will be closed by a final entry on the Chronological Record of Medical Care. If the corpsmember is not considered to be in satisfactory health, the center will arrange for a medical examination within 5 days prior to medical termination. Otherwise, a physical is not required. Regardless of the reason for termination, no corpsmember who has a continuing or a defined immediate future need for health services will be formally terminated from the Job Corps prior to the Center first making arrangements for an appropriate health referral (at no cost to Job Corps). (Ref. ETH 330, TSG - page G-82). 195 - Termination. All corpsmember terminations fall into one of the following classifications: 1. Program Completion. (ETH 343 and 20 CFR 684.36.) 2. Resignation. Corpsmembers are able to resign from the program at any time, but under no circumstances will corpsmembers be asked to resign. A corpsmember's verbal refusal to return to the center after having been contacted while on leave, pass, or AWOL status constitutes a voluntary resignation. Resignation while disciplinary charges are pending will be treated as a disciplinary discharge for purposes of readmission. 3. Disciplinary Discharge (20 CFR 684.96 (b) (7)). 4. AWOL. (Sec. 181.5). 5. Administrative Discharge. (ETH 333, 20 CFR 684.36). a. Grounds for administrative discharge include (1) Fraudulent entry. (2) Substantive screening error. (3) Revocation of court imposed probation or parole. (4) Withdrawal of parental consent. b. When parental consent is withdrawn, the corpsmember must be terminated, even if unwillingly, unless: (1) The parent who withdraws consent is not legally responsible for the corpsmember. (2) The parent withdrawing consent did not sign the consent for enrollment and does not live with the signing parent. (3) The corpsmember is over 21 or is married. c. Upon receipt of a termination request regarding withdrawal of parental consent, the Center Director shall: (1) Urge the parent to reconsider. (2) Request a written statement. (3) Notify the screener for assistance in verifying the requestor's identity and/or legal status. ( 4) Issue a Notice of Termination. d. The JC/RO's approval is necessary for administrative discharges in accordance with 20 CFR 684.36. 6. Medical Termination. (ETH 330 TS-E). 7. Death and Burial. (ETH 330, TS-F and TS-E and 20 CFR 684.70). 196 - Placement. (ETH 343.3 and 20 CFR 684.40) 1. Definition. The Job Corps definition of placement encompasses: a. Regular employment or on-the-job wage paying training programs. b. Armed Forces. c. Regular academic or institutional training programs. d. Acceptance into voluntary community service programs such as VISTA or Peace Corps. 2. All youths terminating from Job Corps are assigned a placement category relative to their degree of training and length of time in the program. These placement categories are: a. Category I (completor). Corpsmembers who have resided at a center for at least 90 days, and have either: (1) Satisfactorily completed an authorized vocational skills training program in full. (2) Been accepted by a high school or college, an apprenticeship program, technical school or other higher educational placement, as verified by the Job Corps center or the Job Corps regional office prior to termination. (3) Entered the Armed Forces as verified by the center or the Job Corps regional office. b. Category II (completor). Corpsmembers who have resided at a center for at least 90 days and who have satisfactorily completed an authorized vocational skills training program at an identifiable step-off level which qualifies them for employment. c. Category III (non-completor). Corpsmembers who have remained in Job Corps less than 90 days. 3. Job Corps policy is to aid its youth in becoming productive members of American community life. Although it cannot guarentee placement, Job Corps will strive to ensure that all trainees are placed in jobs or other programs best matching each youth's training, capabilities, and needs. A placement plan is required for each Job Corps center. 197 - Job Corps GATE Houses (Graduate Aid to Employment). The Job Corps GATE House program provides assistance to terminated corpsmembers to ensure their successful entry into the working community. In cities with GATE Houses, placement support activities for returning corpsmembers must be coordinated through the Job Corps regional office. Relocation must be approved by the receiving Job Corps regional office with the concurrence of the receiving GATE House. Centers, unions, WICS, and JACS should coordinate closely with GATE House to minimize the number of personnel arranging placement and support services for corpsmembers. Centers should include this in their placement plan. GATE Houses will contact all prospective employers. They are also responsible for "following-up" on corpsmembers after they have been placed to ensure that they receive assistance with personal and employment- related problems. (See ETH 343.3 for a directory of GATE Houses.) 198 - Readjustment and Living Allowances. 20 CFR 684.82 and section 412 of CETA encourages readjustment allowances to be paid at the Employment Services Office or GATE House nearest to where the ex-corpsmember locates to ensure contact between the former corpsmember and a placement agency. ETH 630 contains policies and procedures for the payment of readjustment allowances and final living allowances.