FSH 1809.12 - JOB CORPS CIVILIAN CONSERVATION CENTER HANDBOOK 3/86 WO AMENDMENT 3 Contents ZERO CODE CHAPTER 100 CIVILIAN CONSERVATION CENTER MANAGEMENT 200 JOB CORPS TRAINING PROGRAMS 300 JOB CORPS PROPERTY MANAGEMENT 400 JOB CORPS FINANCIAL MANAGEMENT, PLANNING AND CLAIMS 500 JOB CORPS VOCATIONAL SKILLS TRAINING PROJECTS 600 CIVILIAN CONSERVATION CENTER SITE SELECTION AND CONSTRUCTION ZERO CODE Contents 010 AUTHORITY 011 Interagency Agreement 030 POLICY 031 Center Procedure 032 Supplementation 040 RESPONSIBILITIES 041 Department of Labor, Employment and Training Administration (ETA) 041.1 National 041.11 Office of Field Operations(TG) 041.12 Office of Comprehensive Employment Development (TD) 041.13 Office of Job Corps (TDJ) 041.13a Division of Program Review (TDJR) 041.13b Division of Technical Assistance (TDJT) 041.13c Division of Plans and Programs (TDJP) 041.2 Regional 041.21 Regional Administrator, Employment and Training Administration (RA/ETA) 041.22 Regional Administrator for Job Corps (ARC/JC) 041.23 Project Manager 041.24 Office of Special Programs (Region I, only) 042 Department of the Interior 043 Department of Agriculture, Forest Service 043.1 Chief 043.2 Regional Foresters 043.3 Forest Supervisors 043.4 Center Directors 060 JOB CORPS PUBLICATIONS AND DIRECTIVES 070 REPORTS 080 DIRECTORY OF ADDRESSES CHAPTER 100 - CIVILIAN CONSERVATION CENTER MANAGEMENT Contents 110 JOB CORPS REVIEW PROGRAM 111 References 112 Performance Measurement System 120 CENTER STAFF PERSONNEL 121 Personnel Management 122 Tort Claims 123 Security and Law Enforcement 124 Labor Management Relations 125 Staff Training 125.1 Travel Costs 126 Duty Hours 128 Supplementary Personnel 130 CIVIL, LEGAL, POLITICAL, AND RELIGIOUS RIGHTS 131 Civil Rights and Nondiscrimination 132 Legal Services for Corpsmembers 133 Voting Rights 134 Restrictions on Political Activity 135 Religious Activities 140 ENROLLEE ADMISSIONS 141 Center Involvement in Recruiting 142 Walk-ins 143 Readmissions 144 Initial Travel of Enrollees to Civilian Conservation Centers 150 ENROLLEE RECEPTION 151 Prearrival Orientation 152 Weekly Corpsmember Strength Report and Log 153 Confirmation of Arrival and No Shows 154 Initiation of Corpsmember Records 155 Official Corpsmember Record 156 Disclosure of Information 157 Orientation 160 INCENTIVES PROGRAM 160.2 Objective 160.3 Policy 160.4 Responsibility 161 Special Achievement Awards 162 Prizes and Awards for Games and Contests 163 Awards Ceremonies 164 Job Corps Hall of Fame 170 DISCIPLINARY PROGRAM 170.3 Policy on Law Enforcement and Legal Services For Corpsmembers 170.31 Relations with Law Enforcement Officials 171 Reporting Requirements 171.1 Serious Incidents Report 171.2 Corpsmember on Probation or Parole 171.21 Notification if Corpsmember Has Not Been Released from Probation or Parole 171.3 Alleged Criminal Action 172 Actions When Corpsmember Arrested 172.1 Arrests Distant from the Center 172.2 Bail 172.3 Situation of Corpsmember While Awaiting Trial 172.4 Payment of Fines Imposed by Courts 172.41 Refusal or Inability of Corpsmember to Pay Fine 172.5 Option to Assess Charges Against Readjustment Allowances 173 Search and Seizure 173.03 Policy 173.03a Notice of Center Rules and Regulations Pertaining to the Possession of Unauthorized Goods 173.05 Policy 173.05a Unauthorized Goods 173.1 Corpsmember Storage Areas 173.2 Types of Searches 173.21 Administrative Searches (Inspections) 173.22 Emergency Searches for Weapons 173.23 Searches for Evidence for Use in Disciplinary Procedures 173.24 Searches for Evidence of Crime 173.25 Bodily Searches 173.31 Disposal of Unauthorized Goods 173.4 Interrogation of Corpsmembers 173.41 Notification of Other Constitutional Rights 174 Corpsmember Offenses 175 Assistance, Training, and Counseling 175.1 Corpsmember Assistance in Civil Cases 175.2 Job Corps Training While Incarcerated 175.3 Counseling for Arrested Corpsmembers 175.4 Pardon for Convicted Corpsmembers 176 Complaints of Mistreatment by Law Enforcement Officials 176.1 Action by Center Director 176.11 Action in the Nature of a Private Civil Suit 176.12 Job Corps Counsel in Civil Cases 180 CORPSMEMBER HEALTH PROGRAM AND LEAVE ADMINISTRATION 181 Personnel Absences 181.1 Types and Rate of Leave 181.2 Emergency Leave 181.3 Home Leave 181.4 Administrative Leave 181.5 Absent Without Leave (AWOL) 181.6 Passes 190 EXTENSION, TRANSFER, TERMINATION, AND PLACEMENT 191 Extension of the Two-Year Limit 192 Transfers 193 Vocational Rehabilitation 194 Exit Program 195 Termination 196 Placement 197 Job Corps GATE Houses 198 Readjustment and Living Allowances CHAPTER 200 - JOB CORPS TRAINING PROGRAM Contents 210 CURRICULUM INFORMATION AND SCHEDULING 211 Curriculum Directives 212 Center Development Programs 213 Maximum Benefits System 214 Scheduling Education and Training Programs 220 EDUCATION AND TESTING PROGRAMS 221 Basic Education 221.1 Reading Program 221.2 Language and Study Skills 221.3 Mathematics 222 Advanced General Education Program 223 The Standardized Testing Program 224 World of Work Program 225 Library 226 Health Education Program 227 Home and Family Life Program 228 Bilingual and Multicultural Programs 228.03 Policy 228.1 Program Description 229 Intergroup Relations Program 240 DRIVER EDUCATION 241 Training Priorities 242 Acquisition of Driving Permits and Licenses 250 JOB CORPS BASIC SKILLS PROGRAM 260 VOCATIONAL TRAINING PROGRAM 261 Occupational Exploration Program (OEP) 262 Administration and Coordination of Vocational Training 263 Individual Scheduling 264 Center Vocational Selection Criteria 265 Recordkeeping Procedures 270 USE OF OFF-CENTER EDUCATIONAL OR VOCATIONAL FACILITIES 271 Approval 280 WORK EXPERIENCE AND GAINFUL EMPLOYMENT 281 Type of Work 282 Restrictions for On or Off Center Work Experience 283 Public Sector Work Experience Regulations 284 Off-Center Private Sector Employers 290 RESIDENTIAL LIVING AND COUNSELING 291 Residential Staff 292 Counseling 293 Orientation of New Enrollees 294 Incentives System 295 Discipline 296 Dormitory Life and Management 296.1 Coed Centers 297 Corpsmember Leadership and Government 298 Recreation/Avocation Program 299 Safety 299.1 Water Safety CHAPTER 300 - JOB CORPS PROPERTY MANAGEMENT Contents 310 PROCUREMENT OF PERSONAL PROPERTY 310.4 Responsibility 311 References 312 Sources of and Procedures for Procurement 313 Records 320 CLOTHING 321 Purpose and Amount of the Cash Clothing Allowances 321.1 Supplemental Allowance 321.2 Suggested Purchasing, Storage and Distribution Methods 322 Requisitioning Procedures 323 Clothing Issue Procedures and Accountability Records 323.1 Clothing Issue Procedures 323.2 Accountability for Clothing 323.3 Records of Clothing Issue 323.4 Clothing Turn-Ins and Replacements 323.5 Retention of Clothing by Corpsmembers 324 Protective, Occupational, and Organizational Clothing 325 Alterations, Repair, and Cleaning 325.1 Alterations 325.2 Repair and Cleaning 326 Work Clothing Special Insignia 330 HEALTH EQUIPMENT AND SUPPLIES 331 Procurement of Health Supplies and Equipment 331.1 GSA, Defense Logistics Agency, and Veterans Administration 340 PROGRAM-RELATED SUPPLIES 341 Vocational Tool Storage 342 Corpsmember Awareness of Equipment Costs 343 Purchase of Tools by Corpsmembers 350 FOOD-SERVICE PROGRAM 350.2 Objectives 350.4 Personnel Mess Duties and Responsibilities 350.41 Center Director 350.42 Center Administrative Officer 350.43 Center Staff 350.44 Lead Cook 350.45 Other Cooks 351 References 352 Use of Corpsmembers 353 Food Services Conferences 354 Mess Accounting 354.1 Meal Rates 354.2 Meal Records and Collections 354.3 Use of Working Capital Fund - Project Mess Facilities 355 Food Procurement and Storage 355.1 Supply Source 355.2 Procurement of Nonperishables 355.3 Procurement of Perishables 355.4 Receipt, Inspection, and Storage 355.5 Subsistence Inventory 356 Mess Facilities 356.1 Building Security 356.2 Equipment Care 356.3 Equipment Replacement 357 Food Preparation and Serving 357.1 Health Examinations 357.2 Uniforms 357.3 Food Preparation 357.4 Mess-Serving Procedures 357.5 Safety 358 Job Corps Participation in Child Nutrition Program 360 MOTOR VEHICLES 361 Procurement 361.1 Title of Motor Vehicles 361.2 Registration and License 361.3 Obtaining Dual Control Driver Education Vehicles from Other Than Government Sources 361.4 Standard Form 46, U.S. Government Motor Vehicle Operator's Identification Card 361.5 Suspension or Revocation of SF-46 361.6 Assignment of Motor Vehicles to Individuals 361.7 Operation of Motor Vehicles 361.8 Possession and Operation of Motor Vehicles 380 LAUNDRY, MAIL AND TELEPHONE SERVICES FOR CORPSMEMBERS 381 Laundry Service 382 Mail Service 382.03 Policy 382.04 Responsibility 382.1 Equipment and Facilities 382.2 Mail Handling Procedures 382.21 Regular Mail 382.22 Special Delivery Mail 382.23 Collection on Delivery (C.O.D.) Mail 382.24 Registered, Insured, and Certified Mail 382.3 Money Orders and Stamps 382.4 Offenses Against Mail 383 Pay Telephones 390 CENTER PROPERTY 391 Receipt and Issue 391.1 Maintenance 391.2 Annual Inventory 391.3 Security 391.4 Job Corps Center and Property Identification 392 Relief of Accountability 392.1 Convenience to Department of Labor 392.2 Close-out 393 Willful Negligence and Financial Liability 393.05 Definitions 393.1 Requirements 394 Accounting for Job Corps Center Equipment 395 Warehouse and Stock Controls 395.04 Responsibility 395.05 Definitions 395.1 Inventory-Level Determination 395.2 Card Record 395.3 Issues 395.4 Replacement of Stock 395.5 Inventory and Adjustments 395.6 Receiving CHAPTER 400 - JOB CORPS FINANCIAL MANAGEMENT, PLANNING AND CLAIMS Contents 410 FINANCIAL MANAGEMENT PLANNING 411 Capital Outlay Budgeting 412 Center Operations Budgeting 413 Financial Reports (Reserved) 414 Line Item Definitions 414.1 Center Operating Expenses 414.11 Enrollee Expenses 414.12 Center Operations and Maintenance 414.13 Center Staff Expenses 414.2 Income 414.3 Work Project Costs 414.4 Center Facilities and Equipment 420 CORPSMEMBER ALLOWANCES AND ALLOTMENTS 421 Imprest Funds 422 Deductions from Allowances for Fines 423 Reimbursements to OEO Division, Finance Center 430 TRAVEL 440 AUDITS 441 Procedures 442 Frequency of Audits 450 CORPSMEMBER WELFARE ASSOCIATION 451 Organization 452 Use of Center Facilities 453 Welfare Fund 454 Management and Operation of Welfare Association Activities 455 Cash Basis 456 Merchandise Control 457 Accounting System 458 Reviews 459 Alleged Mishandling of Funds 460 CLAIMS 461 Tort Claims 462 Claims Resulting From the Operation of Job Corps 463 Claims for Lost, Damaged, or Stolen Personal Property 464 Federal Employees Compensation Act--Claims Against Third Party CHAPTER 500 - JOB CORPS VOCATIONAL SKILLS TRAINING PROJECTS Contents 502 Objective 503 Policy 504 Responsibility 504.1 Forest Service 504.2 Job Corps Regional Offices 505 References 510 PROCEDURES 511 Project Submission 512 Components in Submission 513 Project Review 514 Cooperative Project Work 520 PROJECT REQUIREMENTS, PROVISIONS, AND LIMITATIONS 521 Displacement of Employed Workers and Impairment of Contracts 522 Project Priorities 522.1 Low Skills Projects 522.2 On Center Rehabilitation and Replacement Projects 522.3 Job Corps Handbook (JCH) 814 Facility Standards 522.4 Ancillary Features, Facilities, Equipment and Refinements 522.5 Project Size, Scope, and Duration 522.6 Modification of Projects 522.7 Community Projects 522.8 Miscellaneous Projects 522.9 Work Experience Programs 523 Project Funding and Costs 524 Technical Assistance 525 Public Identification 526 Spike Camp Operations 527 Contracts 528 Combined Capital and Vocational Skills Training Projects 529 Proposed Large Vocational Skills Training Projects 530 REPORTS 530.5 Definitions 531 Semiannual Vocational Skills Training (VST) Accomplishment Reports 532 Annual Vocational Skills Training (VST) Project Expenditures Report 540 INTEGRATION OF ON-THE-JOB VOCATIONAL TRAINING AND PROJECT WORK 550 QUALIFICATIONS AND ASSIGNMENT OF CORPSMEMBERS FOR FIRE SUPPRESSION 551 Qualification of Corpsmembers for Fire Suppression 551.1 Preassignment Organization 551.2 Preassignment Readiness of Personal Equipment 552 Assignment of Corpsmembers to Fire Suppression 552.1 Liaison Officer Requirement 552.2 Time Allowance CHAPTER 600 - CIVILIAN CONSERVATION CENTER Contents 610 SITE SELECTION AND CONSTRUCTION 610.3 Policy 610.4 Responsibility for Developing Plans and Procedures 620 BASIC PROGRAM GOALS 630 CRITERIA FOR SITE SELECTION 631 Costs 631.1 Availability of Existing Facilities 632 Work Program 633 Community Relations 634 Local Supporting Facilities 635 Geographical Distribution 636 Economically Distressed Areas 637 Meteological, Health, and Safety Conditions 638 Sites 639 Indication of Governor's Position 640 CRITERIA FOR IMPROVEMENTS TO NON-FEDERAL LAND 650 FACILITY STANDARDS 650.3 Policy 651 Requirements 660 COMMUNITY RELATIONS AND PUBLIC AFFAIRS 660.2 Objectives 660.3 Policy 670 FIRE PREVENTION, PROTECTION, AND PHYSICAL SECURITY 671 Center Fire Prevention and Protection Program 672 Center Fire Plan and Approval 673 Physical Security 673.03 Policy 673.04 Responsibility 673.1 Requirements 680 HOUSING 680.3 Policy 680.4 Responsibility 681 Requirements 690 PREACTIVATION SAFETY AND ENVIRONMENTAL HEALTH INSPECTIONS 690.3 Policy 690.4 Responsibility 691 Requirements 692 Exceptions