FOREST SERVICE HANDBOOK

Monte Vista, CO

 

FSH 2409.18 - TIMBER SALE PREPARATION HANDBOOK

San Juan - Rio Grande  Supplement No. 2409.18-98-1

 

Effective June 2, 1998

 

 

 

POSTING NOTICE.  Supplements to this title are numbered consecutively.  Post by document name.    Retain this transmittal as the first page of this document.  This is the first Supplement to this handbook since the San Juan and Rio Grande National Forests were administratively combined. 

 

 

                                                                                                                       Superseded    New

    Document Name                                                                                     (Number of Pages)

 

              53.4                                                                                                      None               18

 

 

Digest:  53.4 - Establishes San Juan-Rio Grande Forest Products Tag Permit System for transplants, firewood, POL, Christmas trees and other forest products.  This supplement is to be used as a Forest Products Guide.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

/s/    James B. Webb                                                                                                      5/29/98             

JAMES B. WEBB                                                                                                           Date

Forest Supervisor


 

53.4 -  Forest Products Sale Permit, Form FS-2400-4

 

53.41-  Automated Type Tickets and Other Permits

 

53.41a - San Juan-Rio Grande Forest Products Tag Permit System

 

1.  Policy.  Region 2 Policy is found in FSM 2430.3, R-2 Supplement.

 

2.  Authority To Sell Permits. Qualified collection officers (FSM 6530) may sell firewood and POL tags.

 

3.  Forest Products Program Objectives.  The Forest program is designed to establish a forest products management program that is easy to understand by the public and easy to administer and obtain compliance by the Forest Service.

 

Designate firewood and forest product areas that provide convenient access and gathering opportunities for the typical personal use customer.

 

4.  General.  The program utilizes three distinct types of Tags:

 

a.  Products Other Than Logs (POL).  This system is established to meet the public need for small volumes of post and pole material used primarily for personal use.  Live POL will be collected in designated areas only.  Sales of this material in quantities greater than are available under the Forest Products Tag System will usually be advertised and sold on 2400-3 contracts or 2400-14 permits (Refer to FSM 2432.44b-5 for guidance on when to advertise).

 

b.  Firewood Tag.  This system has been established to meet the demand for a simple method of handling personal use firewood sales.  Green firewood may be removed from designated areas with the firewood tag but it should not be used to sell post and pole sales.

 

c.  Administrative Tag.  This tag will be used to remove POL from designated areas at a reduced rate to implement approved KV projects or other vegetative management where a reduced rate is appropriate.

 

5.  Responsibility of Forest Supervisor.  The Forest Supervisor will assign the following duties to the timber prep zone, districts, or Visitor Information team members, and assign a forest coordinator.

 

a.  Coordinate the forest products program for the San Juan-Rio Grande National Forests.

 

b.  Develop the Forest Products Guide which combines information on where, when, and how forest products can be obtained.  Information which may be included: safety consideration, fire prevention messages, Forest travel management information, and location and telephone numbers of offices.

 

c.  Review Forest Products Guides annually and update by:

Nov 15th for Firewood and

October 15th for Christmas Trees

POL Guides when available

 

d.  Issue appropriate news releases to inform the public of where, when, and how they can obtain forest products.

 

e.  Place a single, consolidated order for the Forest Firewood Permits by November 15 annually.

 

f.  Prepare collection plans for rate distribution of KV, BD, SFF,  and road maintenance.  One plan will be prepared for the Forests and signed by the Forest Supervisor unless otherwise prepared for a specific project.

 

6.  Responsibility of District Ranger.

 

a.  Provide the Forest Coordinator detailed information on recommended firewood collection areas and designated POL areas.

 

b.  By November 1, provide to the Forest Coordinator the number of Firewood tags and POL tags needed for the upcoming season.

 

c.  Provide any suggested changes to the Forest Products Guide.

 

d.  At each office properly display and announce the regulations, conditions, and guidelines for the public purchase of forest products.

 

e.  Coordinate the program with local law enforcement and investigation agencies.

 

f.  Inspect firewood and POL gathers for clearly visible, validated tags and to assure compliance with all pertinent Code of Federal Regulations (CFRs).

 

7.  Tag Permit System Operations.  The Tag Permit System product tags are accountable property and shall be used on the Forest for sale of POL and firewood when all of the conditions established for their use are met.

 

Tags will be made available in Forest Service offices each day they are open for business, while the program is in operation.

 

Forest and District offices may allow firewood tags to be sold to the  public by other units, the BLM, and private vendors, only upon written agreement and using procedures which ensure fiscal accountability is maintained.  POL and Administrative tags will be sold in Forest Service offices only.

 

Tags will be handled over-the-counter and be considered cash register sales.  Established procedures for cash register sales shall be used (FSM 2431.31c).  Payment will be by cash, check (personal or other forms) or money order.

 

POL and Administrative tags are valid only in designated areas.

 

Firewood tags allow gathering Forest-wide unless shown closed on firewood map (in Firewood Guide) or unless area is posted as closed.  They may also allow collecting green fuelwood from designated areas.

All conditions of the permit shall be specified on the permit or in attached Accompanying Conditions.  Additional supplementation is allowed via check box on the front of the permit.

 

The Forests and/or Districts will provide additional information and education material in the Firewood and POL Guides.

 

8. Tags.  The tags will consist of fluorescent cards valid for the removal of a specific quantity of forest products.  Each individual tag is a permit for the purpose of forest products transportation.  Each tag will have a stamped or printed expiration date of December 31 and a unique number stamped on it for accountability purposes.  Tags will be printed on radiant fluorescent Bristol PT10 paper.  The radiant color is highly visible at distances so that, when properly placed on the rear of a load of forest products, identification and compliance may be checked.  The purpose of the permit is to account for the volume of forest products removed from the National Forests and whether authorization was received for removal.

 

Tags are nonrefundable, nonextendable, and nonreplaceable if lost, stolen, destroyed or unused.

 

a.  Firewood Tags.

 

Each fluorescent tag (Exhibit 1) represents 1/2 cord of firewood.  A cord of wood is 128 cubic feet.  It is usually expressed as the wood occupying a space of 4 feet X 4 feet X by 8 feet.  To determine the amount of wood a vehicle will hold, measure the length,  width, and the expected height of the load in the cargo area.  Multiply the measurements together, divide by 128, and this will be the amount of cords.

 

The minimum charge for firewood tags sold at Forest Service and approved vendors offices is $10.00.  Additional tags beyond the 2 cord minimum issue may be sold in multiples of one cord when purchased at the same time.  Each household is allowed a maximum of ten cords of firewood per calendar year under this program.

 

A different colored fluorescent tag will be issued for each calendar year.

 

A valid firewood tag must be securely attached to the back of the load for each 1/2 cord (rounded up to the next half cord)  and be clearly visible before the load is transported.

 

If the permittee uses a trailer, the tag(s) will be placed on the firewood in the trailer.  If the wood is hauled in a pickup with an additional load in a towed trailer, the tag(s) will be placed on the wood in the trailer and will reflect the total amount of wood transported.

 

Prior to removal, the firewood tag(s) must be validated by completely removing the month and day printed along the edge of the tag.  After this validation, the tags can not be used again.

 

See Exhibit 2 for the conditions on the firewood tag.

 

b.  Administrative Tag. (Exhibit 4)

The Administrative Tag will be a different color (green) than the firewood tag and will be sold at $1.00/tag. It will be used only in designated areas. All other firewood procedures apply.


c.  POL Tags. (Exhibit 2)

POL Tags will be printed on yellow-colored paper.  Each tag has a value of $10.00 and represents a quantity of POL (i.e., 24 fence posts).  The quantity of material that may be removed with one tag is based on the Transaction Evidence (TE) POL Base Period Price in FSH 2409.22, Section 71.4.  The POL Quantity List (see Exhibit 3) displays the amount of the most common products that can be purchased with each tag.  This list will be adjusted as the TE POL Base Period Price changes.  Products  other than logs that are not on the POL Quantity List can be sold through the POL Tag System, if the quantity for the product is calculated and added to the list by the Collection Officer.  Each POL tag may be used to remove only the maximum number of pieces for a given product, not a combination of product items.  The POL Quantity List is part of the attachments to the permit.  The List number will be recorded by hand on each POL tag sold in the blank line of Condition #1.

 

The second attachment to the POL permit is a map of the specific POL cutting area.  These maps will be attached to, and become a part of, the POL permit.  The maps will meet the following criteria:

 

(1) The map needs to clearly show the location of the POL cutting area.  It will specify how the trees are designated for cutting within the area, and how the cutting area boundary is identified.

 

 (2) The map will have a number that is linked to the POL tag by recording the map number on the tag in the blank line of Condition #1 (see Exhibit 2).  The number should begin with the abbreviation of the ranger district issuing the permit, (i.e., the third POL area map on the Columbine RD might be  numbered COL-03).

 

(3) The map will be 8 1/2" X 11" and high quality for duplication without the use of color.

 

The minimum charge for POL tags sold at Forest Service offices is $20.00 or two tags.  Each household is allowed a maximum of 10 tags ($100.00) per calendar year under this program.

 

At least one tag per load will be used. If the permittee uses a trailer, the tag(s) will be placed on the POL in the trailer.  If the POL are hauled in a pickup with an additional load in a towed trailer, the tag(s) will be placed on the product in the trailer and will reflect the total quantity of products transported.

 

Prior to removal, the POL tags must be validated by completely removing the month and day printed along the edge of the tag.  After this validation, the tags cannot be used again.

 

 

9.   Regulations.  Any timber removed from National Forest System lands and must be handled in accordance with FSM 5332.2 and 36 CFR 261.6 a-h.

 

Chainsaw operations must be in compliance with the Rocky Mountain Fire Order listed under FSM 5331.01a, R-2 Supplement and all applicable regulations.

 

Directions for permit compliance and law enforcement may be found in the Law Enforcement Handbook, 5309.11.

 

The permit system is designed to be in compliance with Colorado law HB 1248 concerning transportation of forest products.

 

Each household is limited to 10 cords of firewood, 10 POL tags, and 10 cords of administrative use firewood each year.

 

Conditions for firewood and POL permits may be found on the permit as shown in Exhibits 1 and 2.

 

10. Authorized Funding - Collections and Expenditures.

 

a.  Collections.  See Section 53.4, R-2 Supplement, Exhibit 11,  "Possible Rate Distribution" Table.

 

A minimum deposit of 35% must go to National Forest Fund (NFF).  The remainder is available for distribution under an approved KV (SAI) or Salvage Sale Fund (SFF) plan.  See FSM 2435 for exceptions.

 

That portion of the rate between minimum rate and the standard rate is available for brush disposal(BD) and road maintenance distribution subject to the following:

 

(1).  That portion of the rate is not needed to meet the collection amounts identified in approved SSF and SAI plans.

 

(2).  There is a site-specific plan on file that displays commensurate use and basis for road maintenance collection and/or there is an approved site-specific BD plan.

 

Until revoked by a newer Forest Collection Plan or modified by a Forest Supervisor-approved District Plan, the Forest-wide SSF and KV plans will provide for collection of funds in the following accounts:

 

SSF account:  35%

Road Maintenance account:  10% (additional deposit)

KV account:  30%

NFF:  35%

 

b.  Expenditures.

 

(1).  Authorized Funds:  The firewood program is authorized to be prepared and administered with benefitting funds, (i.e., fuel management, wildlife habitat improvement, TSI, etc.  See FSH 2435 for SFF authority.)

 

BD funds may be collected and used to prepare timber sale residue for firewood gathering.

 

(2).  Non-System Roads:  Benefitting appropriated funds may be used to construct or reconstruct non-System roads to access firewood cutting areas.

 

 

11. Fiscal Accountability and Recording.

 

Established procedures for cash register sales shall be used.

 

Transfer of earned timber receipts shall be completed to ASTA input documents.  Each District must establish the species, volume, chargeable and nonchargeable quantities for record-keeping purposes.

Volumes and quantities will be summarized on the Bill for Collection and sent to TSAC in Delta for input to ATSA.

 

Firewood and POL tags have a predetermined value.  The Accountable Property Office will transfer tags for each season to each office on an AD-107.  Money from the sale of the tags must be remitted to Delta TSAC in a timely manner using a Bill for Collection in compliance with FSH 6509.14, Collection Officer Handbook.  The number of tags sold for the period should be clearly marked on the Bill for Collection.

 

At the end of each year, unused firewood tags shall be accounted for and destroyed by the issuing units using an AD-112 in accordance with FSM 6400, Personal Property Management.

 

Because the same color of POL tag is used each year, unused POL tags will be accounted for and kept in secure storage.

 

The ledger shown in Exhibit 5 may be used to aid in accountability of the Firewood Permits.

 

In addition, Delta TSAC will provide a datatable of permit sales to help assure one permittee does not exceed $10,000 in unadvertised permit purchases.

 

 

53.41b.  Other Permits

 

Form 2460-2 Tree Transplant Permit

   

1.   Policy.  Region 2 policy is found in FSH 2409.18, R-2 supplement.

 

The tree transplant permit form when used individually will be accounted for as follows:

 

2.   Authority to Sell Permits. Qualified collection officers (FSM 6530) who have designated authority under FSM 2404.28 SJ-RG Supplement.  (This supplement requires delegation of authority via letter.) Five permits or less may be sold as a cash register sale and requires only   Collection Officer Authority.

 

3.   Permit System Operations.  Transfer of earned timber receipts will be summarized on the Bill for Collection by species, volume, chargeable and non-chargeable quantities and submitted to Delta TSAC where ATSA input will be completed.

 

4.   Accountability.  Transplant permits (R2-2460-2) are worth $5.00 each (2 tags must be used to remove conifer species) or as established in FSM 2431.42.  The Accountable Property Officer will transfer enough permits for the season to each office using an AD-107.  Collection Officers will not transfer any of their supply to another Collection Officer unless the Accountable Officer cannot immediately send more permits. The transplant permits will be kept at the District office and will not be transferred back to the Accountable Officer at the end of the year.

 

Money from the sale of these permits will be remitted to Delta TSAC in a timely manner using a Bill for Collection. This Bill for Collection is the receipt for permits sold. No other record need be kept.

 

Form R2-2460-1 (4/85) will be issued to each transplant permittee.

 

Each Zone TMA will take the lead role in coordinating the transplant program and have the program operational by May 1 annually.

 

The following are program operational guidelines to be used by the Forests for transplant sales:

 

5.   For Commercial Sale of Transplants

 

The commercial transplant program must be accomplished in a plan-wise manner which will be done only where it will enhance timber growth or stand structure to achieve silvicultural or ecosystem goals. Potential commercial transplant areas will be determined based upon stand prescriptions. Approval of the environmental assessment for commercial transplants is within a District Ranger's authority. Commercial sales will utilize the 2400-14 permit with 2460-1 tag attached to each tree for accountability.

 

 Transplant area shall:

a. Be clearly identified in the permit or contract.

b. Have trees clearly identified on the ground (leave tree marking is permissible).

 

c. Have a Forest Officer present on the site often enough to ensure compliance with the permit regulations.

d. Transplant permit will be clearly visible on each tree.

 

    6.   Transplants for Personal Use

 

         Transplant permit sales of greater than 5 permits per individual per year require commercial sale procedures described above.

 

         Transplant removal will be allowed throughout the Forests except in the following:

 

a. Areas within 100 feet of a Forest Development Road.

b. Areas within 300 feet of the outside perimeter of a developed recreation site.

c. Areas within designated Wilderness or Congressionally designated Wilderness Study Areas.

d. Research Natural Areas.

e. Chimney Rock Archeological Area.

f. Plantations.

g. Areas excluded by administrative closure.

 

Permits are NOT valid for any conifers except white fir unless determined prudent via silivicultural prescription.

 

The conditions found on the 2460-1 (Exhibit 6) will be provided to each permittee and will become a part of the permit.

 

Form R2 2430-14 Christmas Tree Permit

 

1.   Policy. Region 2 policy and direction is found in FSH 2409.18

 

2.   Authority to Sell Permits.  Qualified Collection Officers (FSM 6530) who have delegated authority under FSM 2404.28 SJ-RG Supplement. (This supplement requires delegation of authority via letter).

 

3.   Permit System Operations.  Established procedures for cash register sales will be used.

 

Transfer of earned timber receipts will be summarized on the Bill for Collection, and submitted to Delta TSAC where ATSA input will be completed.

 

4.   Accountability.  Christmas tree permits are worth $8.00 or as established in FSM 2431.42. The Accountable Property Officer will trasnfer permits to each office using an AD-107.  Collection Oficerswill not transfer any of their supply to another Collection Officer, unless the Accountable Officer cannot immmediately send more permits.  Christmas tree permits will be kept at the district offices and will not be transferred back to the Accountable Officer at the end of the year.

 

Money from the sale of Christmas tree permits will be remitted to Delta TSAC in a timely manner using a Bill for Collection. This Bill for Collection is the receipt for permits sold, no other record need be kept.

 

Each Zone TMA will take the lead role in coordinating the christmas tree program for the San Juan - Rio Grande National Forest.

 

The following are program operational procedures to be used by the Forests for Christmas tree sales:

 

a. For Commercial Sale of Christmas Trees  Christmas tree cutting will be done in a plan-wise manner, and will only be done where it will enhance timber growth and stand composition.  Potential commercial Christmas tree sales will be determined based upon stand prescriptions and will not reduce growing stock levels to less than those prescribed in the stand prescriptions.

 

 Christmas tree cutting is considered to be TSI work, because there are no areas on the Forests dedicated to growing Christmas trees.  Therefore, approval of the environmental documentation for commercial cutting is within a District Ranger's authority.

 

Christmas tree cutting areas shall:

(1) be clearly identified in the permit or contract.

(2) have trees clearly identified on the ground.

(3) have a Forest officer present on the area often enough to ensure that cutting is being accomplished as intended and permitted.

 

There is no authority to favor groups, individuals, or non-profit institutions in the sale of Christmas trees.

 

b. Christmas Trees for Personal Use  Cutting will be permitted throughout the Forests except for the following:

 

(1) Areas within 100 feet of a forest development road.

(2) Areas within 300 feet of the outside perimeter of a developed

recreation site.

(3) Areas within designated Wilderness or Congressionally designated Wilderness Study Areas.

(4) Research Natural Areas.

(5) Chimney Rock Archeological Area.

(6) Plantations.

(7) Areas excluded by administrative closure.

(8) Ponderosa Pine, Blue Spruce on the San Juan National Forest, or Ponderosa Pine on the Rio Grande National Forest except the Saguache district. 

 

Form 2400-8 Free Use

 

1.   Policy. Region 2 policy and direction is found in FSM 2462.

 

The Free Use Permit Form, when used individually, will be accounted for as follows:

 

2.   Authority to Issue Permits.  Individuals who have delegated authority under FSM 2404.28 SJ-RG Supplement. (This supplement requires delegation of authority via letter).

 

3.   Permit System Operations.  The following are operational guidelines for free use permits:

 

a. Free use material may not be resold.

b. Value of material sold on a free use permit must not exceed $20.00

c. All blanks must be filled in.

d. Products from the following list may be taken for personal use one time only annually:

 

(1) Corral pole:  4"-7" X 8'-16' up to 10 trees

(2) Walking Stick:  1"-3" X 5'-12' may take up to 10 trees

(3) Firewood:  less than 8' in length up to 2 cords

(4) Shrubs:  4 or less any spp.

(5) Cones:  1 bushel or less

(6) Stumps:  3 stumps

(7) Flowers:  10 plants

(8) Boughs:  2 bushels

(9) Other:  As Specified

 

e. Allow a maximum of 4 weeks for removal.

f. The permit must be in permittee's possesion while collecting or removing products.

g. Yellow copies of permits will be retained at district office.


EXHIBIT 1

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EXHIBIT 1

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EXHIBT 2
EXHIBIT 3

 

POL QUANTITY LIST #10-31-97

 

 

Based on the Current (October 1997) Products Other than Logs (POL) Base Period Price per CCF - $10.03

 

Each POL tag has a value of $10.00 and may be used to remove ONLY the Maximum Number of Pieces for a given Product, NOT a combination of product items.  One POL tag is valid for the removal of a Maximum of:

 

 

32 - 7"   diameter (large end) X 8' long posts         OR

 

20 - 7"   diameter (large end) X 10' long posts        OR

 

15 - 7"   diameter (average) X 16' long poles          OR

 

40 - 4"   diameter (average) X 12' long rails          OR

 

600 - 2"   diameter (average) X 4' long fence stays     OR

 

400 - 2.5" diameter (average) x 4' long fence stays     OR

 

5 - 7"   diameter (large end) X 35' long teepee poles OR

 

(list product)
EXHIBIT 4

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EXHIBIT 5

FIREWOOD PERMIT LEDGER

PERMIT

NOs.

NAME AND STREET ADDRESS

DATE

FOREST OFFICER INITIALS

TOTAL VALUE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


EXHIBIT 6