FOREST SERVICE MANUAL

Bedford, Indiana

TITLE 6100 - PERSONNEL MANAGEMENT

Hoosier Supplement No. 94-1

Effective August 29, 1994

POSTING NOTICE: Supplements to this title are numbered consecutively by calendar year. Check the last transmittal received for this title to see that the above supplement number is in sequence. Do not post this supplement until the previous one(s) is received and posted. After posting, retain this transmittal until the next supplement to this title is received. Place it at the front of the title. This is the first Hoosier supplement to this title.

All previous Forest Service Supplements to this title are obsolete.

Page Code Superseded New

(Number of Sheets)

6104.1 1

6100,10 1

6127.11--1 1

6131.03--1 through 6131.03--7 7

6133.01e 1

6133.31 1

6133.33--1 through 6133.33--2 2

6133.34 1

6133.56b 1

6133.57 1

6133.9 1

6141.01b--1 through 6141.01b--2 2

6141.13 1

6141.2 1

6141.21--1 through 6141.21--3 3

6143.03 1

6143.2 1

6156.5 1

6159.03d--1 through 6159.03d--4 4

TITLE 6100 - PERSONNEL MANAGEMENT

HOOSIER NATIONAL FOREST SUPPLEMENT 6100-94-1

EFFECTIVE 08/29/94

6161.13 3

6100,60 4

6163.51 1

6179.14c--1a 1

Digest: Brings all Forest supplements in this manual up-to-date. Deletes policy where employees must take a 30 minute meal break if working more than 6 consecutive hours on any work day.

KENNETH G. DAY

Acting Forest Supervisor

6104.1 - Delegated Authority

Authorities described in this section are delegated to the following officials:

District Ranger, Brownstown Ranger District

District Ranger, Tell City Ranger District

Forest Supervisor or Strategy Team Member as Acting Forest Supervisor

All overtime and holiday work approvals will be in writing prior to the actual overtime or holiday work. Approval will be documented on Form 6100-30, or in other written format that includes all the information required to complete Form 6100-30. The original of the written overtime approval must be submitted to the Supervisor's Office for payroll records.

EXHIBIT 1

6140

Training

1. Authority to approve training from Government & non-Government

sources up to 240 hours. *

*Exception: College/university courses - All training conducted at

and/or with colleges and universities requires Forest

Supervisor's approval.

7. Free Training.

6150

Pay

3. Employ casual firefighters.

6161.13 - Establishment of Work Schedules .

6161.13a - Standard Conditions and Flexi-time . The Supervisor's Office of the Hoosier National Forest is on a maxi-flex schedule with the following general constraints:

1. Service to the public must not be reduced.

2. Office must be open and adequately staffed Monday through Friday during normal business hours.

3. The work day normally may not begin before 6:00 a.m. nor end after 6:00 p.m., Monday through Friday. Supervisors may set special constraints, standard tours, and core times to meet essential operational needs. Employees should be notified at least a week in advance of major changes in tours.

*4. Full time employees must work at least three days per week. Leave days and holidays are considered workdays.

*5. Employees will select three core days and two flex days for each week. These will be selected with concurrence of their supervisor and will be designated on their maxi-flex time sheet.

*6. Core time bands for the three core days selected will be 9:00 a.m. to 10:00 a.m. An absence during core time is subject to approval by the employee's supervisor and will require the use of leave.

7. Employees are required to meet special operating requirements, attend scheduled meetings, conferences, workshops and training sessions, and meet travel schedule requirements unless excused by their supervisor.

8. Employees are required to post to a maxi-flex work sheet (D.G. version) indicating hours worked each day of a pay period.

9. Compressed schedules may be used with Supervisor's approval. These schedules do not allow the use of glide or maxi-flex rules, or the earning of credit hours.

July 1, 1994

Group Leaders and Unit Managers have the responsibility and the authority to ensure associates under their direction have tours of duty within appropriate regulations which best accomplish organizational objectives.

The official office hours of the Supervisor's Office are 8:00 a.m. to 4:30 p.m, Monday through Friday. Districts may designate their own official office hours. Each Group Leader and Unit Manager will ensure that adequate advisory and telephone coverage is provided during the official office hours including lunch periods.

The 5-4/9 option is a fixed schedule within a pay period of 8-nine hour days and 1-eight hour day. You may not glide or earn credit hours on the 5-4/9 schedule. If you take leave for a whole day or have a holiday, you will be paid for 9 or 8 hours, depending on your work schedule. When attending training sessions lasting 3 days or more, you must change your work schedule for the pay period to a Base 8 or MAXIFLEX.

The 4/10 option is a fixed schedule of 4-ten hour days each week. You may not glide or earn credit hours on the 4/10 schedule. If you take leave for a whole day or have a holiday, you will be paid for 10 hours. When attending training sessions lasting 3 days or more, you must change your work schedule for the pay period to a Base 8 or MAXIFLEX.

The MAXIFLEX option is our most flexible schedule. When on MAXIFLEX, full time employees must designate a fixed scheduled tour of duty consisting of 5-eight hour days per week. Of these 5 days, 3 must be designated as core days. Part time employees have fixed scheduled tours as applicable.

The work band will be from 6:00 a.m. to 6:00 p.m. Employees may not start work before 6:00 a.m. and may not work after 6:00 p.m., unless overtime is ordered and approved in advance in writing OR advance supervisory approval has been obtained to work credit hours.

On core days, you must be in pay status (i.e. at work or on approved leave) during the core hour of 9 a.m. - 10 a.m. If you take leave for a whole day or have a holiday, you will be paid for 8 hours only. When attending training sessions, an 8-hour day is assumed.

Deviation from the core hour is permitted with prior supervisory approval. Core hour deviation must be made up during your scheduled work day, not on weekends or outside of the 6 a.m - 6 p.m. work band.

Credit hours are hours earned beyond the normal established work schedule by employees working under the MAXIFLEX schedule.

- Employees may earn credit hours so as to vary the length of a workday or

workweek. This includes between the hours of 6:00 p.m. and 6:00 a.m.

and week end days.

- A maximum of 24 credit hours can be carried over indefinitely from one

pay period to another. They can be retained or used in place of work

time. They do not have to be used before annual leave or comp. time

off.

- Credit hours cannot be earned for hours worked on a holiday or for

travel time. Hours worked on holiday are premium pay and must be paid as

such. All travel time will be compensated in accordance with Title V

and FLSA laws and regulations.

- Unlike overtime, supervisors may not order, direct, or suggest employees

earn credit hours.

The maximum length of a normal work day will not exceed 11 1/2 hours.

Meetings shall be scheduled and conducted within the official office hours of 8:00 a.m. to 4:30 p.m. At the request of the supervisor, employees will adjust their work schedules as necessary to attend meetings in their entirety.6160 - ATTENDANCE AND LEAVE

6163.51 - Annual Leave. Annual leave may not be advanced without prior approval of the Forest Supervisor or acting. The Application For Leave, SF-71, must be accompanied by a memorandum from the employee's supervisor or unit head explaining in detail the reason for the request.

6163.52 - Sick Leave. Sick leave may not be advanced without approval of the Forest Supervisor or acting. The Application For Leave, SF-71, must be accompanied by a memorandum from the employee's supervisor or unit head explaining in detail all aspects of the illness or reason of the request, and a medical certificate from the physician. Standard Form 71 signed by the physician may be used in lieu of a physician's medical certificate. The Application For Leave, memorandum, and medical certificate must be submitted to the Supervisor's Office the second week of the pay period following the pay period in which the employee returns to duty.