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MONEY MATTERS
This section includes general information on purchases and buy-ins. It looks at the mechanisms for paying for products and services, depending on the cost and the service. It also looks at how other organizations can buy into our service.

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Table of Contents:

GENERAL INFORMATION

NEW EMPLOYEE ORIENTATION
MARKETING
MONEY MATTERS
OFFICE TECHNOLOGY
ORGANIZING MEETINGS
PERSONNEL
SECURITY, SAFETY & HEALTH
TRAVEL
ADDITIONAL RESOURCES
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PAYMENTS

  • Overview of payment policies
  • Micro-purchases: <$2,500
    • A micropurchase is defined as any purchase you made while you are at your normal work station (i.e., not on travel). Before you buy something for the office, make sure that your supervisor agrees that you need to buy it and that we don’t already have it! If you are sure we do not have it, see Lynette Gunter for ordering information from Office Max. This is the cheapest way to get most supplies for the office. Shipments usually take one day to get here.
    • If this is not a possibility, then you should find someone in the office with a purchase card.
    • In emergency situation or if you must purchase an item yourself, you can use your own money or credit card. Save all receipts for reimbursement.
    • Local & Miscellaneous Expense Reimbursements
      • For METI Staff
      • For FS Staff
      • For other reimbursements -- This includes paying for miscellaneous services (i.e., translation of a document) or for reimbursing someone who is not a METI or FS employee for some expense (i.e., they bought a flip chart for a meeting you were holding.) First, get your supervisor to approve the purchase. Next, bring the invoice to Pat Lucas who will write a check. Remember you’ll need the person’s social security number for the check.
 


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RECEIVING MONEY

  • From USAID
    • Inter-agency Agreement -- see Alex
    • Missions working directly with IP
      • PASA -- see Lynette Gunter
  • From other USDA agencies -- see Pat Paugh
  • From other
    • State Department -- see Oliver
    • Other countries -- see Whetten
    • Private sector firms -- see Whetten


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