FEPP DESK GUIDE
State foresters are authorized and encouraged to purchase wildland fire protection equipment and supplies through the GSA, Office of Federal Supply and Services and other Federal sources of supply. This is authorized in section 203 of the Department of Agriculture Organic Act of 1944 (16 U.S.C. 580a) and the current interagency agreements between the Department of Agriculture, Forest Service, the GSA, the U.S. Army, and others.
State foresters are also authorized to purchase from the Federal sources
shown in GSA Wildfire Protection Equipment and Supplies Catalog and the
USDA Forest Service Booklet, Federal Sources of Supply for State Agencies.
Purchases are limited to items directly supporting the fire mission, and
the use of this authority must be monitored.
The objective is to assist in achieving efficient State wildland fire
protection programs through procurement assistance from GSA, Forest Service,
and other Federal sources of supply.
Although policy normally precludes the Forest Service from serving as
a purchasing agent for State forestry organizations, the regions and area
may procure supplies and equipment for the Cooperative Fire Protection
programs that are not readily available to the States from commercial
sources. The costs of these supplies and equipment may be deducted from
the State allotment with the concurrence of the State forestry organization.
The Washington Office Acquisition Management Staff should be notified
when this service is provided to the States. States and local governments
shall be guided by the Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments (7 CFR 3016)
when purchasing with State Fire Assistance or Volunteer Fire Assistance
The administration of this Federal-State cooperative program is the joint
responsibility of the individual State foresters and the Forest Service.
The State forester is responsible for:
Regional foresters and area director are responsible for:
The Forest Service shall:
The following are items authorized in the general policy. These include equipment and supplies not readily available from commercial sources. Examples are:
Federal agencies that sell to Forest Service cooperators are listed in USDA-Forest Service booklet, "Federal Sources of Supply for State Agencies." This booklet may be obtained from the region or area USDA Forest Service office or from the USDA Forest Service, Fire and Aviation Management, P.O. Box 96090, Washington, DC 20090-6090.
State foresters are also authorized to purchase from the Federal sources
shown in the GSA Wildfire Protection Equipment and Supplies Catalog. See
the USDA Forest Service booklet, "Federal Sources of Supply for State
Agencies," for additional sources of supplies.
Assignment of GSA AAC's, which permit direct purchase from GSA and other Federal sources, is intended for fire protection and shall be restricted to State forestry organizations, local fire districts/departments that have written agreements with the State forester to furnish wildfire protection, and other States and local organizations with which the Forest Service or the State forester has a written agreement for direct fire protection.
Assignment of an AAC requires a recommendation by the State forester and may require approval by the regional or area Staff Director responsible for cooperative fire protection.
Each region and station, the Northeast Area, and the IITF shall designate
a contact to authorize new AAC's, update existing AAC's, and delete unneeded
AAC's. Forest Service offices responsible for the Cooperative Fire Program
with State foresters may either retain the responsibility for processing
AAC requests from their State cooperators, or similarly designate one
person from each State to manage the AAC's for the State fire program
and local fire departments.
The Forest Service regions and area are responsible for reimbursing GSA
for the unpaid bills of non-Federal cooperators in their regions or area.
The States must reimburse the Forest Service for these costs. An administrative
offset against other requests for reimbursements or withholding advance
payments may be used to reduce debts to the Federal Government.|
State forestry agencies operating FEPP aircraft are eligible to get DoD
Fuel Cards for the purchase of aviation fuel at military bases or at DoD
Fuel Contractors. Requests should be sent from the regions and areas to
Fire and Aviation Management, Washington Office. Jet Fuel IdentoPlates
will then be ordered from the Defense Fuel Supply Center. A sample letter
is found at the end of this chapter.
Hard-to-find parts for military vehicles and aircraft can often be obtained through MILSTRIP.
The complete MILSTRIP instruction book is outside the scope of the desk guide. MILSTRIP and FEDSTRIP are very similar in execution, but each system is supported by a set of instructions that can be supplied by USDA Forest Service regional or area office personnel.
MILSTRIP is conducted just like the FEDSTRIP program with the exception that States order directly from military depots rather than from the GSA. GSA Activity Address Codes are used with both systems.
Ordering procedures for the MILSTRIP program:
Information and references for MILSTRIP:
A. FEDeral LOGistics Data (FED LOG) is a logistics information system that allows States to retrieve management, part number, supplier, freight, and characteristic information using the Compact Disc-Read Only Memory (CD-ROM).
Information on the FED LOG publication distribution contact points can be obtained from:
Customer Service Office
National Technical Information Services (U.S. Department of Commerce)
The proper technical manual is indicated on the identification plate that is on the equipment. There are three types of manuals: Operator's, Parts, and Maintenance. The National Technical Information Services (NTIS) can also research technical manual information if provided the full 13-digit stock number. Requests for information and price quotes should be faxed to the NTIS. Prices are based on page counts. There is a $3.00 shipping fee per order.
Users can also order a CD-ROM PAM-25-30 from NTIS that provides information on military technical manuals such as Technical Manual Numbers, description of the manuals, and the national stock number cross-reference to specific Technical Manuals. This package does not include the prices of the individual manuals. The cost of the PAM-25-30 is approximately $65.00.
Advantages of using MILSTRIP:
A. It provides a good supply of parts at reduced cost.
B. The parts acquired meet DoD standards.
C. There is a short turnaround time on acquisition.
D. It reduces inventory quantity requirements and the level of cannibalization.
R-1 Forest Service
Reply to: 3120
Date: March 3, 1994
Subject: FEPP Aircraft National Fuel Contract
The Northern Region requests fuel credit cards for the State of Montana's
Federal Excess Personal Property aircraft listed below. The fuel obtained
with the cards will be for fire use.
The Budget and Fiscal section at the Aerial Fire Depot will either issue Bills for Collection or use the Common Service Method to pay the credit card bills for the State. They will then rebill the State and add a 5-percent service charge.
If you have questions, please contact S.Bear at (406)329-3409 or firstname.lastname@example.org.
Director, Fire & Aviation Management
FEPP Desk Guide May 2000