FEPP DESK GUIDE
Most SF's are available at www.gsa.gov/forms.
AD and Forest Service (FS) forms are available from the FEPMIS, which
contains most of the forms needed for the States to acquire and dispose
of FEPP property. Most forms applicable to the acquisition, disposal,
use, and management of FEPP will be displayed in Appendix
A of this guide.
There are three types of tags used in the FEPP Program.
All of these tags are illustrated in Appendix A. State foresters order
these forms through the Forest Service.
Various forms are required in the FEPP program, from acquisition to management
and use, to disposal. Some forms serve two or more functions, but most
are designed to fill one particular need in the program. Information on
these forms follows.
GSA 2946, Screener Identification - Identifies (with photo) non-Federal screeners of property. This form is to be completed by the State and forwarded to the Forest Service for approval.
DRMS 103, Screeners Tally Request to Freeze Excess/Surplus Property - Used to record all pertinent information needed to freeze property and prepare the Transfer Order.
SF-122, Transfer Order - Excess Personal Property - Document by which GSA transfers property from one agency to another. Some regions use this form to transfer within the USDA system rather than the optional USDA form AD-107.
Justification Statement - Required to explain how a specific item will be used within the State's fire program. Format may vary.
AD-107, Report of Transfer or Other Disposition or Construction of Property - May be used to acquire property that is transferred within USDA only. GSA is not involved. Some Forest Service regions do not accept this form. It is wise to check with the receiving PMO for preferred forms.
AD-112, Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property - Used as title implies. Use this form to request permission to cannibalize a piece of unserviceable property. When cannibalization is completed, remaining scrap must be promptly reported to the Forest Service on an SF-120. Cannibalization is NOT a form of disposal.
This form is also used to adjust the records when items have been combined or modified, stolen, damaged, or destroyed. This requires an explanation of the change or the cause of damage or destruction. Stolen property requires that a copy of the police report be included. If employee negligence is indicated, a statement should be included stating what personnel action, if any, is forthcoming.
Hand receipts - Used to document the issuance of FEPP to State forester cooperators. Usually developed by the administrator of each State FEPP program, because each State has slightly different elements to cover when accomplishing internal transfers of property.
AD-112, Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property - Used as title implies. One of the uses of this form is to request permission to cannibalize a piece of unserviceable property, but cannibalization is NOT disposal. When cannibalization is completed, remaining scrap must be promptly reported to the Forest Service on an SF-120.
NOTE: Loss, theft, or destruction of property is not disposal per se but a management issue. See notes on use of AD-112 in the management of FEPP above.
SF-120, Report of Excess Personal Property - Used to report property that is no longer needed to the DEPPC or to GSA, or to withdraw property from same. Preferred use is one item per form. This facilitates tracking property through the disposal process. There is a continuation sheet available, but its use is not recommended.
FEPP Desk Guide May 2000