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FEPP DESK GUIDE


CHAPTER 60 - FEPP FORMS

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CONTENTS

Source of Forms

Tags

FEPP Forms

Acquisition Forms

Management and Use Forms

Disposal Forms

Appendix A


SOURCE OF FORMS

Most SF's are available at www.gsa.gov/forms. AD and Forest Service (FS) forms are available from the FEPMIS, which contains most of the forms needed for the States to acquire and dispose of FEPP property. Most forms applicable to the acquisition, disposal, use, and management of FEPP will be displayed in Appendix A of this guide.


TAGS

There are three types of tags used in the FEPP Program.

  1. FEPP Aluminum Tag. This tag comes in two sizes.
  2. FEPP Vinyl Tag. This tag comes in three sizes as FS-3100-3, -3a, -3b.
  3. Property Use Notice, FS-6400-6

All of these tags are illustrated in Appendix A. State foresters order these forms through the Forest Service.


FEPP FORMS

NOTE: See Chapter 60, FSH 3109.12, Federal Acquisition Assistance Handbook for Forest Service policy.

Various forms are required in the FEPP program, from acquisition to management and use, to disposal. Some forms serve two or more functions, but most are designed to fill one particular need in the program. Information on these forms follows.


ACQUISITION FORMS

GSA 2946, Screener Identification - Identifies (with photo) non-Federal screeners of property. This form is to be completed by the State and forwarded to the Forest Service for approval.

DRMS 103, Screeners Tally Request to Freeze Excess/Surplus Property - Used to record all pertinent information needed to freeze property and prepare the Transfer Order.

SF-122, Transfer Order - Excess Personal Property - Document by which GSA transfers property from one agency to another. Some regions use this form to transfer within the USDA system rather than the optional USDA form AD-107.

Justification Statement - Required to explain how a specific item will be used within the State's fire program. Format may vary.

AD-107, Report of Transfer or Other Disposition or Construction of Property - May be used to acquire property that is transferred within USDA only. GSA is not involved. Some Forest Service regions do not accept this form. It is wise to check with the receiving PMO for preferred forms.

DD-1348-1, Single Line Item Release/Receipt Form.


MANAGEMENT AND USE FORMS

AD-112, Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property - Used as title implies. Use this form to request permission to cannibalize a piece of unserviceable property. When cannibalization is completed, remaining scrap must be promptly reported to the Forest Service on an SF-120. Cannibalization is NOT a form of disposal.

This form is also used to adjust the records when items have been combined or modified, stolen, damaged, or destroyed. This requires an explanation of the change or the cause of damage or destruction. Stolen property requires that a copy of the police report be included. If employee negligence is indicated, a statement should be included stating what personnel action, if any, is forthcoming.

AC-8050-1, FAA Aircraft Registration Form.

GSA Form 3550, Government Aircraft Inventory Form.

Hand receipts - Used to document the issuance of FEPP to State forester cooperators. Usually developed by the administrator of each State FEPP program, because each State has slightly different elements to cover when accomplishing internal transfers of property.

Inspection Checklists - Also developed to meet specific needs of State program. Normally used for larger items like vehicles.


DISPOSAL FORMS

AD-107, Report of Transfer or Other Disposition or Construction of Property - Can be used to dispose of property by transferring it within USDA. GSA is not involved. For use within the USDA only.

AD-112, Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property - Used as title implies. One of the uses of this form is to request permission to cannibalize a piece of unserviceable property, but cannibalization is NOT disposal. When cannibalization is completed, remaining scrap must be promptly reported to the Forest Service on an SF-120.

NOTE: Loss, theft, or destruction of property is not disposal per se but a management issue. See notes on use of AD-112 in the management of FEPP above.

SF-120, Report of Excess Personal Property - Used to report property that is no longer needed to the DEPPC or to GSA, or to withdraw property from same. Preferred use is one item per form. This facilitates tracking property through the disposal process. There is a continuation sheet available, but its use is not recommended.

DD-1348-1, Single Line Item Release/Receipt Document.

Custodian Worksheet for Scrap Removal.


APPENDIX A

Illustrations:

A. FEPP Aluminum Tag

B. FS-3100-3,-3a, and -3b, FEPP Vinyl Tags

C. FS-6400-6, Property Use Notice

D. AD-107, Report of Transfer or Other Disposition or Construction of Property

E. AD-112, Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property

F. SF-120, Report of Excess Personal Property

G. SF-122, Transfer Order - Excess Personal Property

H. SF-123, Transfer Order - Surplus Personal Property

I. SF-126, Report of Personal Property for Sale

J. Justification Statement, Federal Excess Personal Property

K. DRMS Form 103, Screeners Tally Request to Freeze Excess/Surplus Property

L. GSA Form 2946, Screener Identification

M. DD-1348-1, Single Line Item Release/Receipt Document

N. AC-8050-1, FAA Aircraft Registration Form

O. GSA Form 3550, Government Aircraft Inventory Form



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FEPP Desk Guide May 2000