To: Presenters and Authors

From: Jerry Dean Greer, Proceedings Editor

Subject: Preparation of materials for the Proceedings of the Seventh Biennial Forest Service Remote Sensing Conference.

We all appreciate your willingness to present a paper at the conference and to submit it for inclusion in the Proceedings that will be published again this time by the American Society for Photogrammetry and Remote Sensing, the ASPRS. We are proud to continue an excellent relation with the ASPRS and hope that you will help us by doing all you can to make the publication effort a success.

You can help by understanding the specifications for the paper that you will submit and by paying close attention to the deadline for getting your paper to me. Please read all these materials carefully and if you are not personally typing your paper for publication, please make sure your assistant understands the instructions. Properly formatted papers are required so that the proceedings volume will be one of which we can all be proud.

You must submit a set of copyright forms. Note that everyone must submit the Statement of Clearance. You should have your immediate supervisor or the person who has been delegated the authority in your organization to approve the presentation of papers sign the form. Nongovernmet authors must submit the Assignment of Copyright. Government authors must submit the form headed Special Note to U.S. Government Employees. Please read the copyright forms and submit them as required. Each author must sign the forms. If there are multiple authors, each may sign a separate form if that is easier than mailing around a single form. You should mail them to me at the same time you send your paper. You may FAX these forms to me if necessary but I prefer that they be mailed with your paper. In any event, your paper can not be published if you have not submitted the appropriate forms.

The Instructions to Authors sets out the specifications for your final paper and illustrations. Some of this information is included in the Instructions to Authors but I want to cover a couple of points in this cover letter. Both documents are attached to this letter if you receive it by mail or, they are available on the Web Page and may be easily downloaded.

Please carefully note that ALL papers with copyright forms must be delivered to Jerry Greer, Editor on or before April 24, 1998. This date will NOT be extended this year because of other scheduling impacts. The 1998 volume of Proceedings will be composed of papers in the Editors hand on the morning of April 25, 1998.

Papers should be delivered to the Editor by US Mail, FedEx, UPS, or any other parcel service. Use this address for all deliveries and communications:

Jerry Dean Greer, Editor, Proceedings, RS-98

PO Box 1971

501 Hill Lane

McCall, ID 83638-1971

You may contact me by regular mail at this address, by phone at 208-634-3457, and by email at jgreer@cyberhighway.net. I encourage you to email me or call me and let me help you if you are confused about the instructions. Let's work together to make this the best volume yet.

Now, let's review a couple of important points.

"Can I get an extension on the deadline?"

No. The deadline is set so that we have time to prepare the books and have them delivered for distribution at the Annual ASPRS Convention. Each year there are a few authors who wait until the last minute and then scramble to get their papers to me after the deadline. Please help this year by having your paper ready before the meeting. Early submissions are always greatly appreciated. This year there are real scheduling problems and the deadline cannot be extended.

"Did you get my paper?"

If you are worried about your paper not meeting the deadline or getting lost in the mail, please send it by one of the many methods that provide a tracking number and receipt confirmation. The Post Office and many of the other delivery services can do this for you. I prefer that you not ask me to call you about receiving your paper. I receive about 100 papers for these Proceedings along with an equal number of other documents and forms, so it is not feasible for me to call you or respond to calls asking if we have received a paper. I will be most happy to respond to your email queries about the receipt of your paper so if you must ask, use email.

"Can I publish color illustrations?"

Yes, if you're willing to pay for them. One color illustration on one page will cost $1700. Please contact me if you need further information about publishing color. We need to talk about it before you get too far in the process of preparing your paper.

"Can I fax my paper to you?"

No. The quality is too poor for reproduction purposes. Only an original, camera ready copy is acceptable.

"Do I have to submit a paper?"

The purpose of your attendance at the Forest Service Remote Sensing Conference is to share information with people interested in the use of remote sensing technologies to solve problems in natural resource management. Only a few of the thousands of people who may be interested in your paper will be at the conference so it is important that we publish your paper. Your agreement to attend the conference and to give a paper includes your assurance that, baring some true emergency, you will submit your paper for publication. If you have no intention of submitting a paper for publication, please be honest and tell the program committee chairman so we can select the best papers that will meet the needs of the attendees.

Again, if you have further questions, please contact me. I am here to help you produce the best paper that you can so our proceedings will again be a welcome and valuable addition to the literature of remote sensing.

Sincerely,

Jerry Dean Greer, Editor

McCall, Idaho

These instructions hopefully contain all the information you need to prepare your paper for submission for the Proceedings of the conference. Please read all the instructions and make sure you understand them before you begin. Many of you will prepare your paper yourself and others will ask for help from your secretarial staff. In either case, please keep my phone number and email address handy and contact me with your questions before you submit the paper. It is easier to discuss your questions and to clarify confusing points before you send your paper to me. My phone number is 208-634-3457 and my email address is jgreer@cyberhighway.net. Please use either method to contact me if you have any questions whatsoever. -- Jerry Greer

The Proceedings of the 7th Biennial Forest Service Remote Sensing Applications Conference will be compiled from papers submitted by authors in the format described below. It is very important that you submit manuscript according to these instructions so that we can prepare a high quality and attractive publication. This will be the sixth volume in the series and your help will insure that this volume is of the same high quality as others in the series. The Forest Service and the organizing committee take great pride in the fact that over ninety seven percent of past authors have excelled in submitting their papers on time without need of any corrections or modifications. We have the unprecedented record of having an average of about ninety nine percent of authors submitting their paper for inclusion in the Proceedings. We ask that you help us continue to meet our high standards.

Manuscript

First, we ask you must submit a camera ready manuscript which is prepared in conformity with the following specifications. Your paper will be published exactly as you submit it so make sure that it is in the proper format and that it says exactly what you want. Use a spelling checker and double check your grammar, structure, references, and citations. Double check your paper for conformity with these specifications and make sure it is correctly formatted. Your paper is your representative in the book and you will want to insure that it contains accurate information and that it is something of which you will be proud. I am not able to make substantial changes to the text so be absolutely sure that your paper is the way you want it when you mail it to me.

Depending upon when you submit your paper to me, there will be little or no opportunity for corrections to or improvements of poorly prepared originals. Failure to comply with the following guidelines may disqualify a paper from publication. This year, a paper not received by the submission deadline will not be included in the proceedings.

Disk

Second, in addition to your camera ready manuscript, please submit a high density diskette preferably in Microsoft Word for Windows or in Text format. If you cannot send these formats, go ahead and send me a copy of what you are using. The purpose of the disk copy is to help make minor corrections if needed without having you prepare a new page and send it to me. The disks will be archived for a period after the publication is finished. Use a second disk if necessary. If you are unable to supply your paper on disk, your paper will not be rejected. Just give me a call and we will discuss it.

Page Format and Typing

Except for the headings and subheadings, all text should be single spaced across the page. Set the margins for an 8.5 x 11" sheet of paper as follows: Left margin at 2", right margin at 6.5", top margin at 1.75", bottom margin at 9.25". These margins give a 4.5"x7.5" area in which to type the copy. For papers submitted by international authors using A4 paper, please center your text in an image area of 4.5" x 7.5" (11.5 centimeters x 19 centimeters). Set your word processor to justify both left and right.

Your manuscript copy must be sharp, clean, dark, and readable. The type font should be Times or Times Roman, 10 pt. for the body copy, 12 pt. for all headings. (In these instructions, the text and headings are typed in the proper font.) All papers should be typed in a single column on the page just as these instructions are. Do not use two columns on the page.

Hand Lettering

Use black ink whenever it is necessary to letter mathematical symbols or to make line drawings, etc., by hand.

Length

Manuscripts should not exceed 12 pages, including abstract, figures, tables and references (as defined above). Poster papers are limited to 5 pages. If you must exceed the 12 page paper limit or the 5 page poster limit, contact the Editor to discuss your need. Longer papers will be approved with the understanding that a $40.00 per page charge will apply to all pages over twelve. Checks for the full amount due should be made payable to the ASPRS and sent to the Editor with your paper when it is submitted. Personal checks, company drafts, and money orders are all acceptable. We cannot accept credit card payments. Do not send cash.

Title

The title should appear in CAPITAL LETTERS without underlining, centered on the page, beginning 3/4 in. from the top margin of the first page. More than one line may be used, but single-space between lines. Type the author name(s) and affiliation in upper and lower case letters centered under the title. In the case of multi-authorship, group names by firm or organization. Affiliation should include position(s) of the author(s), the institution(s), and the country(ies). Leave 2 blank line spaces between the author information and the abstract.

Abstract

Start with a concise abstract (limited to 250 words) which summarizes the content of the paper. The abstract (and the rest of the paper) should be typed in one wide column across the whole page, as shown in the beginning of these Guidelines under "INTRODUCTION."

Main Body of Text

Type your text single spaced with double-line spaces between paragraphs and headings. Indent paragraphs 1/4 in. from left margin. Format in a single column across the specified area.

Headings

or section headings are to be typed in boldface capital letters centered on the page as shown above. Other examples in this set of instructions are the words, INTRODUCTION, PROCESS, and WHAT TO SUBMIT which have proceeded this paragraph. Leave a blank line of text between the heading and the paragraph.

Subheadings

should be typed in upper and lower case letters, boldface, and placed flush left on a separate line as shown here. Leave a blank line of text between the subheading and the paragraph.

Subsubheadings should be indented 1/4 inch and underlined as shown here with text following on the same line, as in this sentence.

Footnotes; Mark footnotes in the text with an asterisk (*); use a double asterisk (**) for a second footnote on the same page. Place footnotes at bottom of the page separated from the text by a horizontal line that extends about ｾ of the way across the text area. In general, you should minimize the use of footnotes for the sake of readability. Use them only when needed to explain something that absolutely cannot be inserted into the body of text.

Pagination Do not write or print page numbers on the originals! The book will be numbered consecutively throughout after all papers are assembled. You should lightly note your name and page numbers on the reverse side of each page as in ``JDGreer Page 4 of 12.

References and/or Selected Bibliography

References should enable a librarian or reader to find the quoted paper or book. References should be cited in the text in this format: (Smith, J. 1987b). They are listed in alphabetical order in the reference section of your paper. Make sure that the titles of books and periodicals are italicized. The following formats should be used:

*References from JOURNALS:

Smith, J. (1987b). Close range photogrammetry for analyzing distressed trees. Photogrammetria, 42(I):47-56.[Volume (number): pages]. Names of journals can be abbreviated according to the "International List of Periodical Title Word Abbreviations." When in doubt, write the names in full.

*References from BOOKS:

Smith, J. (1989). Space Data from Earth Sciences. Elsevier, Amsterdam, pp. 321-332.

*References from NON-REFEREED LITERATURE:

a) Smith, J. (1987b). Economic printing of colour orthophotos. Report KRL-01234, Kennedy Research Laboratories, Arlington, VA-USA.

b) Smith, J. (1988). Remote sensing to predict volcano outbursts. In: Int. Arch. Photogramm. Remote Sensing. Kyoto-Japan. Vol.x Part.J, pp. 456-469.

Illustrations

Format All illustrations MUST fit within the 4.5"x7.5" (11.5 centimeters x 19 centimeters) area prescribed for the text. There is very little room for changing this specification so please do not let any illustration exceed these boundaries by more than about a half of a character width. For charts and tables only, but not text pages, you may alter the font specification a little if it will help fit your data into the boundary. Remember that using a font of less than Times 8 point will make your information difficult to read.

Placement Although figures and tables are usually aligned in the same manner as text on the page, large figures and tables may be turned on their sides to fit. If a figure or table is turned sideways, be sure that the top of your chart of table is on the left-hand side of the page. Long tables or charts can be cut to fit on two pages but this should be avoided if possible. If this is unavoidable, I will work with you as the book is laid up in an attempt to get the chart or table on facing pages.

Captions All captions should be typed in upper and lower case directly beneath the illustration. Use single spacing if a caption uses more than one line. Be sure to use the proper text reference in the caption, such as ``Table 4'', or, ``Chart 3.'' Be sure to use a caption for every illustration.

Line Drawings For the best reproduction of line drawings, the original drawings should be made on white paper. Create the drawing as a part of your document if possible but if you need to create the drawing separately, you must mount the illustration in your camera ready manuscript. If hand drawn, use black ink only. Computer generated drawings in black on white are also acceptable. Make lines wide enough and lettering large enough to remain legible after reduction in the publication process. That is, make your lettering at least as large as a typewritten capital letter in Times 10 point. Captions should be typed directly under each illustration.

Contrast Avoid heavy solids or graphics with dark backgrounds; they reproduce very poorly. In past proceedings, we have found that many color examples of the results of a remote sensing or GIS analysis did not convert well to the black and white format necessary for printing in the final publication. I discourage you from making a black and white illustration of a color document unless the information displayed is very simple and you can place it on a white background. The usual result is a mostly black blob with a few white lines in the illustration that contributes little if anything to your paper. Although the cost is relatively expensive, please consider color if that is the way to make your paper and its findings most clear to the reader.

Color Illustrations Yes, color illustrations are welcome and encouraged. Because of the cost of printing in color, we must charge extra and authors or their sponsors must pay for them. One color illustration on one full page is $1700. Please contact me if you need further information about publishing color. If you choose to insert a color illustration, your check in payment must accompany your submission.

The Proceedings Cover Illustration Each Proceedings of the Forest Service Conference has a color cover. For each conference proceedings, I select a color illustration that is connected to one of the papers presented at the conference. There is no charge to the author for an illustration selected for the cover. You are invited to submit a 2 by 3 inch color print or a 70 mm contact print of an illustration you would like considered for the cover. Remember that the cover illustration is relatively small. Do not submit your original negative or transparency at this time. The cover illustration will be selected using these criteria; overall attractiveness of the photograph or illustration, color content and balance, closeness to the conference theme, resolution and clarity, and, it's value as an illustration of the topic paper to which it refers. In addition to the print, please submit a blurb of not more than 600 words describing the illustration.

What NOT to use for illustrations Do NOT use blueprints or any low contrast photocopying process to create an illustration. These kinds of illustrations in the final book are extremely poor. Do not submit drawing in pencil or in any medium that may smear. Do not submit color drawings or sketches unless you intend them to be color illustrations.

Paste up Avoid paste up if possible. If you must affix an illustration, table, or graphic, do not use transparent tape! Use a glue stick or some kind of non-wetting adhesive. A very good choice is a dry-bond tape positioning adhesive similar to Chartpak[tm] DBR-100R4. Use the repositioning kind so you can shift the illustration if you do not get it in the correct place at first try.

Photographs You may insert scanned images directly in your text in the appropriate place. You may also paste up black and white photos but they first must be converted to half tones using a 300 dot per inch screen.

Tables A table should be typed within the body of the paper. Each table should have a number and title.

Copyright content If your paper contains any copyrighted illustrations or imagery, include the appropriate copyright statement. It is the author's responsibility to obtain any necessary copyright permission. An example of the proper format is ``ｩSPOT Image 19-- (fill in year) CNES.''

Equations, Symbols and Units

Equations Type equations using your word processor or write them in black ink. Equations should be numbered consecutively throughout the paper. The equation number is enclosed in parentheses and placed flush right. Leave two blank lines before and after equations.

Symbols and Units Use SI (Systeme Internationale) Units and Symbols. Unusual characters or symbols may be hand-drawn with a narrow pen point and black ink and should be explained in a list of nomenclature.

Please carefully note that ALL papers must be delivered to Jerry Greer, Editor on or before April 24, 1998. This date will NOT be extended this year because of other scheduling impacts. The final volume will be composed of papers in the Editors hand on the morning of April 25, 1998.

Papers should be delivered to the Editor by US Mail, FedEx, UPS, or any other parcel service. Use this address for all deliveries and communications:

Jerry Dean Greer, Editor, Proceedings, RS-98

PO Box 1971

501 Hill Lane

McCall, ID 83638-1971

You may contact me by regular mail, by phone at 208-634-3457, and by email at jgreer@cyberhighway.net. My FAX number is also 208-634-3457.

A FEW IMPORTANT REMINDERS:

1.Do not fold or bend your originals; mail them flat with a cardboard stiffener.

2.DO NOT DOUBLE SPACE YOUR TEXT.

3.Papers not received by the deadline may be omitted from the proceedings. Please submit papers as early as possible. Delays cause major problems so please be considerate and submit your paper on time.

4. Use the specified font and spacing.

5. Please read these instructions again and call me if there is a confusing point.

Authors and co-authors of papers submitted for publication in the Proceedings, who are not U.S. Government employees, must transfer copyright ownership to the American Society for Photogrammetry and Remote Sensing (ASPRS). This form must be completed and returned to the editor before your paper can be published. Please make additional copies for co-authors as needed. All authors who are U.S. Government employees must complete the form titled "Special Note to U.S. Government Employees." All authors must complete at least Part 1 of the "Statement of Clearance" form. Note that signatures may be on different forms as long as each co-author signs.

PAPER TITLE:

AUTHOR(S): Name(s) and Address(es)

Assignment of copyright to the above-titled work is made this ______ Day of ______________ 1998 from the above listed author(s), to ASPRS, publishers of the Proceedings.

In consideration of the Publishers' acceptance of the above work for publication the author(s) hereby transfer(s) to ASPRS the full and exclusive copyright to the work for all purposes for the duration of the copyright. I (we) understand that such transfer of copyright does not preclude specific personal use, provided that prior to said use permission is requested from and granted by the Publishers. I (we) hereby acknowledge that this paper has not been previously published, nor is it currently being considered for publication by any other organization.

SIGNED: (Please print name and then sign.)

Author

Co-author

Co-author

Co-author

Co-author

Co-author

If your paper is the result of work performed for, or under contract to, the U.S. Government, you may need a government public release approval. If your paper was not done for the U.S. government, you need only complete the first part of this form.

PART 1.

PAPER TITLE:

AUTHORS (Name and Address)

Question 1: Is any part of your paper the result of work performed for the U.S. Government?

_____ Yes _____ No. (If you answered "No," then you may stop here.)

PART 2.

Question 2: If you answered yes to question 1, does your contract require government permission in order to publish results?

_____ Yes _____ No

Question 3: If you answered yes to question 2, please give the following information about your government public release approval:

Date of Approval:

Government office issuing approval:

SIGNED AND DATED:

Author

Co-author

Co-author

Co-author

Co-author

Co-author
 

Materials prepared by U.S. Government employees as part of their official duties need not have the assignment of copyright transferred since this material is automatically considered to be in the public domain. If your paper falls within this category, please check the appropriate statement and sign

below.

_____This paper has been prepared wholly as part of my (our) official duties as (a) U.S. Government employee(s). I (we) acknowledge that this paper has not previously been published, nor is it currently being considered for publication, by any other organization.

_____This paper has been prepared partly in the course of my (our) official duties as (a) U.S. Government employee(s). For any part(s) not prepared in the course of my (our) official duties, copyright is hereby transferred to ASPRS. I (we) acknowledge that this paper has not previously been published, nor is it currently being considered for publication, by any other organization.

PAPER TITLE:

AUTHOR(S): Name(s) and Address(es)

SIGNED AND DATED:

Author

Co-author

Co-author

Co-author

Co-author

Co-author