Acquisition Management - Incident Procurement - VIPR: Vendor Support
From key announcements to user documentation to training tools, several resources are available to help you use the VIPR Vendor Application.
VIPR Is Interconnected with the System for Award Management (SAM)
In order to do business with the Government, vendors MUST have an active SAM account. For vendors who use VIPR, they MUST ensure certain company information they provide in VIPR matches the same type of information that is found in their SAM record. VIPR and SAM share the following vendor company information:
- Company Name
- Company DBA
- Company Address
- Mailing Address
Ensuring the above information matches in both systems is critical in order for payments to be made to vendors.
To assist vendors with keeping their company information in sync across both systems, VIPR now has an interconnection with SAM. VIPR will do validation checks against SAM data throughout various phases in the procurement process:
- When a vendor registers in the VIPR vendor application, VIPR will display the company name and DBA from SAM so the vendor can verify they entered the DUNS correctly.
- A vendor will be able to submit quotes to VIPR solicitations; however, if their SAM record is expired or their company information in VIPR does not match what is in SAM, then the vendor will be ineligible to receive awards by Contracting Officers.
- If a vendor has changed their company information in SAM and they have not updated that company information in VIPR to reflect those changes, then the vendor will be unable to respond to modifications to their agreement until they import their updated company information from SAM into VIPR. (The vendor application provides vendors with an "Import from SAM" function.)
- If a vendor's SAM record has expired since receiving their award, then the vendor will be unable to respond to modifications to their agreement until they get their SAM record re-activated.
eAuth and ROSS Passwords:
You must access your eAuth account at least once every 90 days and your ROSS account at least once every 60 days or your account will be deactiviated.
- For information about eAuth passwords, go to http://www.fs.fed.us/business/incident/eauth.php .
- For more information about ROSS passwords, go to http://ross.nwcg.gov/ and click on the User Accounts/Password Reset link.
SAM Accounts: You must access your SAM account at least once every 12 months to validate or update your information and keep your SAM account active. The Government cannot make payments to vendors with an expired or inactive SAM account.
ATTENTION Please view the Vendor Application page for important information about using the application and to log into the application.
2014 Solicitations Are Now Available Using Vendor Application
The 2014 resources being re-solicited are Clerical Support Units, Communication Trailers, Crew Carrier Buses, Fallers, Fuel Tenders, Heavy Equipment, Helicopter Operations Support Trailers, GIS Units, Mechanic with Service Trucks, Tents and Tents-Canopies, and Vehicle with Drivers. Use the VIPR vendor application to respond to these solicitations.
"Generic" Solicitations Information
Contracting Officers may be issuing "generic" solicitations, which are designed to solicit for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the Interagency Incident Business Management Handbook (IIBMH). Vendors can use the "Generic" resource group in the vendor application to add their resources that do not fall into any of the standard resource groups into the vendor application. Vendors will follow the same quote submittal process, but will use their generic resources to submit quotes on the "generic" solicitations.
Vendor Application Now Available for All Solicitations
The VIPR vendor application is an interactive, Web-based application designed to provide vendors with a user friendly, intuitive vendor solution when using VIPR. The vendor application uses wizard technology to provide step-by-step instructions to assist vendors in adding their resources into VIPR, finding solicitations that match their resources, submitting quotes on solicitations and amendments, and updating their company and resource information.
The vendor application is available now for vendors to use when responding to solicitations or modifications for all resources.
eAuthentication Level 2 Accounts All vendors wishing to obtain a preseason incident agreement (either new or existing) with the Forest Service must use the new Virtual Incident Procurement (VIPR) application. Using VIPR will require that vendors obtain a Level 2 eAuthentication Account.
Read more about VIPR Level 2 eAuth requirements.
If you have entered into a preseason incident agreement with the Forest Service in the past, you should have received a letter in fall 2008 from your local Contracting Officer about the new security requirements including eAuthentication. A Level 2 Instructions Guide is provided here for your reference.
News about VIPR! The Virtual Incident Procurement (VIPR) system was successfully introduced to production in January of 2009. Forest Service regions use VIPR to issue solicitations and award agreements for resources secured under preseason agreements. For information on the types of resources and the schedule the Forest Service follows to solicit, check out the National solicitation plan.
If you have questions about the VIPR Vendor Solution…
- Check out the Frequently Asked Questions (FAQs) which may answer your question.
- Contact the Interagency Incident Systems Helpdesk at firstname.lastname@example.org or (866) 224-7677 (press option 3 for VIPR / eAuth). The Interagency Incident Systems Helpdesk Web site is at http://www.interagencyhelpdesk.com/.
eAuthentication Level 2 Account Instructions
Provides instructions for obtaining a Level 2 eAuth account, which Vendors will need when working with the VIPR Vendor Solution.
VIPR Vendor Application . Provides information and instructions specific to the vendor application.
Selecting a Dispatch Center
Provides instructions for selecting a Dispatch Center (DC), which is needed when responding to solicitations.
Contact your regional Contracting Officer to learn about local information sessions or training events.