Acquisition Management - Incident Procurement - VIPR: Vendor Application
Updated Tuesday, July 28, 2015: The VIPR system is up. Users may continue to experience proxy errors; however, diagnostics are being performed which require users to be in the system. Please operate normally and if you experience proxy errors, do not call the helpdesk UNLESS your work is stopped by these errors.
Notice for Vendors Registering in the Vendor Application: If a vendor has a new SAM record that is "In Progress" or "Submitted," then it is still being processed by SAM and is not available for other applications, yet, i.e. VIPR. The vendor will get a "DUNS not found in SAM" error message when registering in the VIPR vendor application and will NOT be able to proceed through the registration UNTIL their SAM record has finished processing in SAM and has an "Active" status. For more information, see the Overview for Using the Vendor App pptx.
Notice for vendors who use Internet Explorer 9: Please see important message about browser incompatibility issues with VIPR…read more
Notice for all vendors: Please ensure that you have identified firstname.lastname@example.org as a trusted source for receiving emails. We have seen instances where some email servers reject these emails as "spoofing" and/or a sign of "phishing" or "scamming."
The VIPR application is available for vendors to use when responding to solicitations or modifications for all resources. VIPR is now interconnected with the System for Award Management (SAM), which means vendors who use VIPR MUST have active SAM accounts. Also, VIPR vendors MUST ensure their vendor company name, company DBA, company address and mailing address in VIPR match the information that is in their SAM records.
- Clerical Support Unit
- Communications Trailer
- Crew Carrier Bus
- Faller Module
- Single Faller
- Fuel Tender
- GIS Unit
- Tractor Plow
Heavy Equipment with Water
- Pumper Cat
- Helicopter Operations Support Trailer
- Mechanic with Service Truck
- Miscellaneous Heavy Equipment
- Feller Buncher
- Mulcher/Masticator – Boom Mounted
- Road Grader
- Strip Mulcher/Masticator
- Mobile Laundry Unit
- Portable Toilet
- Potable & Gray Water Trucks/Handwashing Station (Trailer Mounted)
- Handwashing Station (Trailer Mounted)
- Gray Water Truck
- Potable Water Truck
- Refrigerated Trailer
- Tent - Canopy
- Vehicle with Driver
- Water Tender (Support)
- Water Tender (Tactical)
- Weed Washing Units
*Generic resources are used for various local equipment and services not listed on the National Solicitation Plan for I-BPAs, but may be identified on the Method of Hire (MOH) chart located in the Interagency Incident Business Management Handbook (IIBMH).
Use this Web page to find information and instructions specific to the vendor application.
Click on the Log in button at the right and you will use your eAuthentication username and password to access the Vendor application.
If you have not already registered in the vendor application, VIPR will automatically start the Registration wizard to walk you through the simple, two-step process. Once you are registered, you can use the Home page to determine what you wish to do next… enter your company information, enter your resource information, and/or view open solicitations. You MUST enter your company information and your resource information BEFORE you can submit a quote on an open solicitation.
In the footer of the Vendor application, you can use the "Online Help" for assistance.
From the FedBizOpps (FBO) Web site, you can view a PDF version of open solicitations (and amendments) for solicitations with resources that use the vendor application:
However, to submit a quote for these solicitations, you will need to use the vendor application.
In the vendor application, you can view the solicitations and start the quote process by doing either of the following:
- On the Home page, click on Find Solicitations.
- From the main navigation menu, click on Open Solicitations.
In the vendor application, in the Manage Your Resources wizard, enter your resource information once with its attributes exactly as they are for that resource. VIPR will use the attributes you entered to determine the Resource Category type(s) that your resource qualifies for based on the national solicitation specifications. What your resource qualifies for is listed in the Finished step of the wizard, as well as in the Resource Information.PDF and the Resource Details icon, which are both accessible from the My Resources table. NOTE: Generic resources will qualify for all generic solicitations.
When you are submitting a quote, if your resource qualifies for more than one type, you will be asked to provide a rate and select the Dispatch Center for each type that you are offering under that solicitation. Note: A single resource may be awarded under multiple resource categories and/or typing; however, the same Dispatch Center must be selected for the single resource.
As part of the quote process, you are required to complete Reps and Certs in SAM at https://www.sam.gov.
This information will now be captured through the company information in the vendor application. Use the Edit Company Information wizard to complete this information before you submit a quote.
In the vendor application, click on the My Agreements tab to view your agreements and/or to respond to any modified agreements. In the footer of the vendor application, you can click on the "Online Help" link to find more detailed instructions.
Vendor Application LoginLog into the VIPR Vendor Application
IMPORTANT: The vendor application is available now for vendors to use when responding to solicitations or modifications for ALL resources.
Help with the Vendor App
VIPR Vendor Survey
The Forest Service had asked you to give us your feedback in online surveys regarding VIPR customer service and support as well as VIPR system functionality and availability. A summary of the results from the online surveys, to include concerns, changes that have been implemented as a result of the feedback received, and actions for the furture is now available.