National Solicitation Templates

National Solicitation Templates have been established to provide consistency in the acquisition methodology, methods of hire, and equipment typing and standards throughout the Forest Service.

Due to frequent changes in acquisition rules and clauses it is necessary to periodically update these templates. Awarded agreements, Incident Blanket Purchase Agreements (I-BPAs), will in most instances be modified to incorporate the latest changes as well.

The templates in the drop-down list show what would be included in an awarded I-BPA. If the Forest Service is the contracting agency, the templates must be used through VIPR for pre-season agreements. The specifications may also be used when doing incident-only EERAs. Please direct questions regarding the templates to the Contracting Officer for your Geographic Area (Region).

Note that the resource categories/types associated with the following templates are as follows:

  • Heavy Equipment: Dozer, Excavator, Tractor Plow, Transport
  • Heavy Equipment with Water: Pumper Cat, Skidgine, Softtrack
  • Mechanic with Service Truck: Heavy Equipment Type 1, Light Auto/Heavy Truck Type 2
  • Miscellaneous Heavy Equipment: Feller Buncher, Mulcher/Masticator - Boom Mounted, Road Grader, Skidder, Strip Mulcher/Masticator
  • Vehicle with Driver: Passenger Vehicles, Trucks
  • Water Handling: Engine, Water Tender Support, Water Tender Tactical

For additional information on specific resource categories, refer to the National Solicitation Plan (NSP).

Solicitation Template Modifications View archive of updates


Changes as a result of Maintenance Cycle run on 2/25/16 for the 8.1 release are as follows:

  1. Section C Header (BP). The FAC number and date that is currently applied to the I-BPA clauses in the Section C Header referencing FAC 2005-84, Effective 3 Sep 2015 was changed to read "Updated through FAC 2005-86, Effective 31 Dec 2015."

  2. C01 – Contract Terms and Conditions (BP). Changes have implemented clause updates per FAC 2005-85 dated 4 Dec 2015 and FAC 2005-86, effective 31 Dec 2015. Changes include:

    1. The date of for C.1 – 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items," has changed from OCT 2015 to FEB 2016.

    2. The language for (b)(23) 52.219-29, is changed to "Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns" and the date has changed from JUL 2013 to DEC 2015.

    3. The language for (b)(24) 52.219-30, is changed to "Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program" and the date has changed from JUL 2013 to DEC 2015.

    4. The date for (b)(26) 52.222-19, "Child Labor--Cooperation with Authorities and Remedies" has changed from JAN 2014 to FEB 2016.

    5. The date for (b)(31) 52.222-37, "Employment Reports on Veterans" has changed from OCT 2015 to FEB 2016.

    6. The date for (b)(43) 52.225-5, "Trade Agreements" from NOV 2016 to FEB 2016.

    7. The date for (c)(8) 52.222-55, "Minimum Wages Under Executive Order 13658" has changed from DEC 2014 to DEC 2015.

    8. The date for (e)(1)(viii) 52.222-37, "Employment Reports on Veterans" has changed from JUL 2014 to FEB 2016

    9. The date for (e)(1)(xv) 52.222-55, "Minimum Wages Under Executive Order 13658" has changed from DEC 2014 to DEC 2015.

    10. The word "contractor" in paragraph (e)(2) was capitalized to read “Contractor.”

  3. C02 – Clauses Incorporated by Reference (BP). Per CR0239 and USDA AGAR Procurement Advisory No. 104B, dated 17 Sep 2015, changes have been made to C.2.1 and AGAR 452.209-701, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction. Changes to the Vendor App, which require additional code work will be implemented in a future release. C.2.1 is changed to read as follows:

    • C.2.1 -- ADDITIONAL INFORMATION REQUIRING VENDOR CERTIFICATION.

      AGAR 452.209 - 70 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW – FISCAL YEAR 2015 APPROPRIATIONS.

      Note: this certification needs to be completed and submitted to CO at time of quote submittal (as a condition of award). COs may post this certification to FBO and/or it is available at: http://www.fs.fed.us/business/incident/vendorapp.php

      REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW – FISCAL YEAR 2015 APPROPRIATIONS AND BEYOND (DEVIATION 2015-01)

      (a) In accordance with sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that –

      (1) has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government; or

      (2) was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless a Federal agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government.

      (b) The Offeror represents that –

      (1) It is [ ], is not [ ] (check one) a corporation that has any unpaid Federal liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

      (2) It is [ ], is not [ ] (check one) a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

      (End of Provision)

  4. C03 – Agreement and Performance (BP). Per CR0220, paragraph C.3.1(c) is added as follows:

    • (c) Any order issued during the effective period of this agreement and not completed within that period shall be completed by the Contractor prior to release from the ordered incident assignment. The agreement shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the agreement’s effective period.

  5. D16 – Inspections (Heavy Equipment with Water – 2016). Changes to D.16 that should have been included in the 8.0 release (per CR026) were omitted and now included. Language changed from:

    • D.16 -- INSPECTIONS

      The Government will perform inspections of all equipment prior to ranking the equipment on the dispatch priority lists to ensure compliance with the equipment requirements in Section D.2. Inspection of personnel qualifications may also be performed to ensure compliance with the personnel requirements in section D.3 and Exhibit N; however, compliance with personnel requirements will have no effect on the ranking of otherwise compliant equipment on a dispatch priority list. Should the Vendor’s equipment not pass inspection, one re-inspection will be allowed. Copies of the inspection reports will be distributed by the inspection team to the CO and the Vendor. Information on the equipment advantages collected during the inspection will be used for the process of ranking the equipment on the dispatch priority list. These inspections are necessary for the Government to determine Agreement compliance and all associated costs are considered incidental costs to the Vendor, and will not be paid by the Government regardless of whether any orders are placed under the vendor's agreement (i.e., I-BPA). Copies of the equipment inspection checklists are in Exhibit M.

      D.16.1 – EQUIPMENT WEIGHT. At the time of inspection, engines and water tenders will be weighed twice; once when empty and once when fully loaded and fully equipped without personnel and their gear. Two hundred and seventy pounds (270 pounds), which includes appropriate gear, shall be added to the weight of the equipment when fully loaded to account for the weight of each crew person. Vendor equipment shall not exceed the manufacturer’s GVWR or GAWR when fully loaded and ready for operation: with fuel, water, personnel, and equipment.

      D.16.2 – MECHANICAL INSPECTION. The Agency designated inspector may consider an engine or water tender with a current Commercial Vehicle Safety Alliance (CVSA) inspection as passing the mechanical portion of the initial equipment inspection. This provision does not preclude an agency designated inspector from performing the complete mechanical portion of the initial inspection if the inspector determines the complete mechanical inspection is required to confirm vehicle meets all requirements/specifications.

      D.16.3 – SCHEDULES. Prior to inspection, schedules will be made available to the Vendor. The Vendor is responsible for ensuring that each resource is inspected in a timely manner. The Vendor is responsible for any fees required to pass inspection. The checklists to be used for vendor equipment inspections are shown in Exhibit M. Inspection of equipment and personnel records may occur concurrently, or be scheduled at different times. Re-inspections, if necessary, shall be scheduled during regularly scheduled inspection periods. Vendor equipment and personnel records may be re-inspected at any designated inspection location within the Geographic Area.

      (b) The following locations will be inspection sites: CO: May modify accordingly, include information for your geographic area’s inspection schedules, process, etc.

      D.16.4 -- REQUIRED TRAINING. The Vendor shall maintain and make available upon request to the Government the following documents, if required (see D.3.1 and Exhibit N for a more comprehensive list): See D.3.1 for a complete listing of training required for the operators of this equipment.

      (a) Completed Individual Employee Training Verification Forms for each firefighter.

      (b) Formal training certificates for each required course, including annual Fireline Safety Refresher Training (RT-130) training.

      (c) Completed performance task books for each position the person is qualified to perform.

      (d) Documentation which validates experience.

      (e) Work Capacity Fitness test record for current year.

      (f) A copy of commercial driver’s license (CDL) with tank endorsements over 26001 lbs and medical card for over 10001 lbs.

      To Read:

      D.16 -- INSPECTIONS

      The Government will perform inspections of all equipment prior to ranking the equipment on the dispatch priority lists to ensure compliance with the equipment requirements in Section D.2. Inspection of personnel qualifications may also be performed to ensure compliance with the personnel requirements in section D.3; however, compliance with personnel requirements will have no effect on the ranking of otherwise compliant equipment on a dispatch priority list. Should the Vendor’s equipment not pass inspection, one re-inspection will be allowed. Copies of the inspection reports will be distributed by the inspection team to the CO and the Vendor. Information on the equipment advantages collected during the inspection will be used for the process of ranking the equipment on the dispatch priority list. These inspections are necessary for the Government to determine Agreement compliance and all associated costs are considered incidental costs to the Vendor, and will not be paid by the Government regardless of whether any orders are placed under the vendor's agreement (i.e., I-BPA). Copies of the equipment inspection checklists are in Exhibit M.

      D.16.1 – [RESERVED]

      D.16.2 – [RESERVED]

      D.16.3 – SCHEDULES.

      (a) Prior to inspection, schedules will be made available to the Vendor. The Vendor is responsible for ensuring that each resource is inspected in a timely manner. The Vendor is responsible for any fees required to pass inspection. The checklists to be used for vendor equipment inspections are shown in Exhibit M. Inspection of equipment and personnel records may occur concurrently, or be scheduled at different times. Re-inspections, if necessary, shall be scheduled during regularly scheduled inspection periods. Vendor equipment and personnel records may be re-inspected at any designated inspection location within the Geographic Area.

      (b) The following locations will be inspection sites: CO: May modify accordingly, include information for your geographic area’s inspection schedules, process, etc

      D.16.4 -- REQUIRED TRAINING. See D.3.1 for a complete listing of training required for the operators of this equipment.

      D.16.5 -- DOCUMENTATION. When submitting equipment for inspection, the Vendor shall have equipment fully equipped ready to fight fire and bring the following documentation:

      (a) Proof of insurance.

      (b) After market certification for altering of tanks from original conditions. The form is in Exhibit M.


  6. D21 – Payments (CSU 2014, Commo Trailer 2014, GIS Trailer 2014, HOS Trailer 2014 and Refrigerated Trailer 2016). Per CR0228, paragraph D.21.8.1(d) for the Clerical Support Unit, Communications Trailer, GIS Unit, Helicopter Operations Support Trailer, and Refrigerated Trailer solicitations is changed from:

    • (d) PAYMENT WILL BE MADE AT THE RATE (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT. FOR PAYMENT PURPOSES, THE PAYMENT COMPUTATION WILL START OVER AFTER EACH 7 DAY PERIOD AND AFTER THE 30TH DAY FOR ANY PERIOD OF TIME UNDER HIRE.

      To Read:

      PAYMENT WILL BE MADE AT THE RATE (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT REGARDLESS OF THE NUMBER OF DAYS WORKED. FOR PAYMENT PURPOSES, THE PAYMENT COMPUTATION WILL BE CALCULATED USING ANY COMBINATION OF RATES (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT.

      FOR EXAMPLE, IF THE AGREEMENT HAS A DAILY RATE OF $1200, A WEEKLY RATE OF $7000, AND A MONTHLY RATE OF $17,000 AND THE TIME UNDER HIRE IS 17 DAYS, THE GOVERNMENT WILL PAY THE VENDOR $17,000 AS THE MONTHLY RATE IS THE MOST ADVANTAGEOUS RATE.

      A MONTH IS DEFINED AS 30 DAYS


  7. D21 – Payments (Tents 2014). Changes to D.16 that should have been included in the 8.0 release (per CR026) were omitted and now included. Language changed from:

    • (c) PAYMENT WILL BE MADE AT THE RATE (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT. FOR PAYMENT PURPOSES, THE PAYMENT COMPUTATION WILL START OVER AFTER EACH 7 DAY PERIOD AND AFTER THE 30TH DAY FOR ANY PERIOD OF TIME UNDER HIRE.

      To Read:

      (c) PAYMENT WILL BE MADE AT THE RATE (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT REGARDLESS OF THE NUMBER OF DAYS WORKED. FOR PAYMENT PURPOSES, THE PAYMENT COMPUTATION WILL BE CALCULATED USING ANY COMBINATION OF RATES (DAILY, WEEKLY, MONTHLY) THAT IS MOST ADVANTAGEOUS TO THE GOVERNMENT.

      FOR EXAMPLE, IF THE AGREEMENT HAS A DAILY RATE OF $1200, A WEEKLY RATE OF $7000, AND A MONTHLY RATE OF $17,000 AND THE TIME UNDER HIRE IS 17 DAYS, THE GOVERNMENT WILL PAY THE VENDOR $17,000 AS THE MONTHLY RATE IS THE MOST ADVANTAGEOUS RATE.

      A MONTH IS DEFINED AS 30 DAYS

  8. E00 – Representations and Certifications (BP). Per FAC 2005-85 and FAC 2005-86, E2 within E00 for 52.212-3, "Offeror Representations and Certifications -- Commercial Items," are updated.

  9. E05 – Exhibit D – DOL Wage Determination (BP). Per CR 0241, Wage Determination No. 1995-0221 (Rev. 36), dated 02/03/2015, is replaced with Wage Determination No. 1995-0221 (Rev. 38), dated 12/29/2015. Changes include an increase for the hourly minimum wage from $10.10 per hour to $10.15 and an increase to general Health and Welfare from $4.02 per hour to $4.27 per hour.


  10. E00 – Representations and Certifications (BP). Per FAC 2005-85 and FAC 2005-86, E2 within E00 for 52.212-3, "Offeror Representations and Certifications -- Commercial Items," are updated.

  11. E05 – Exhibit D – DOL Wage Determination (BP). Per CR 0241, Wage Determination No. 1995-0221 (Rev. 36), dated 02/03/2015, is replaced with Wage Determination No. 1995-0221 (Rev. 38), dated 12/29/2015. Changes include an increase for the hourly minimum wage from $10.10 per hour to $10.15 and an increase to general Health and Welfare from $4.02 per hour to $4.27 per hour.

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