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Career Information




Continuing Education for Natural Resource Professionals



Workshop Agenda for:

Water Resource Management for Line and Staff Officers

Date:

Spring 2016

Host:

USDA Forest Service/National Stream and Aquatic Ecology Center

Place:

Fort Collins, Colorado

Travel

Lodging: TBD - previous years reserved rooms at Hampton Inn Denver West Federal Center

Group #: TBD

Phone #: TBD

Lodging Cost: $98/night

Arriving: TBA (or a day earlier depending are your locations/travel plans)

Departing: TBA

Staying: 4 days

Airport Options: Denver International Airport

Airport Shuttle: Ground Transportation

Per diem: Fort Collins area is: $98 per night for lodging and $56 per day for meals.


Workshop Information

Paying Tuition: Job Code/Override

Dropping from the Workshop: Pretty simple -- if you need to drop you need to find a sub or pay fixed cost. Tuition is extremely low for this workshop consequently there is not much leeway on letting people drop. The budget has been set and spent based on your current confirmation. Thank you for your understanding and consideration.

Meeting Room: TBD

Eating: Meals will be on your own. The hotel provides a complimentary continental breakfast each morning. There are numerous other restaurants, coffee shops and a grocery store near the hotel. You will need a lunch for the field trip on Thursday.

Graduate Credit: None

What to Bring: See package sent to registered participants.


Instructors:

See the agenda PDF (75 KB)

Instructors include Forest Supervisors, researchers, lawyers, professors, and representatives from the broader water user community.


SF182 Information:

INFORMATION WILL BE UPDATED FOR THE NEXT OFFERING

County: Jefferson

All the WFW-Continuing Education workshops are listed as "internal". USDA set up the SF182 process in AgLearn for "external" listed only. Purchasing agents and travel processing clerks want SF182s for any training that costs money and/or involves travel so you still need to do it.

AgLearn posted a new SF128 in June 2008. Below is the information you need to walk through the AgLearn SF182. Read this over before starting your SF182 in AgLearn. You will need to gather your travel costs first.

Getting to your SF182 in AgLearn

Step 1. Log into AgLearn

Step 2. Be sure your supervisor is listed in your profile ("Click" on your name at the top of the page to access your Personal profile.)

Step 3. Go to “Easy Links” on the right hand block, green table inside the box; Right hand column of the green table; 2nd row –underneath “Reports”. Cursor over and click/select.

Image: AgLearn home page pointing to the SF182 link.

New page comes up: Requests, Authorizations, Agreement & Certification of Training. Click/Select bottom right “New Request” button. [Read directions at top of table]

Click on/select "New Request".

NOTE: don't confuse the use of the word "request" here with "Request" used in other parts of AgLearn.
Filling out an SF182 all by itself will NOT automatically register you for training or request unscheduled training. This part of AgLearn is not connected to the registration side of AgLearn.


NOTE: You can "save" the SF182 and finish it later. Have your data pulled together (travel costs, vendor info, etc) as well as filling in email and supervisor before doing the SF182 - otherwise you will waste your time searching around for the information. Be aware that if you are "inactive" while filling out your SF182 in AgLearn for 10 minutes or more you may get "logged out". If this happens your SF182 will disappear when you hit "submit".


With all that, let's get back to the SF182.

Filling in the SF182 in AgLearn


Section A: Trainee Information
Step 4. You should see the SF182 populated with some of your personal information. You do NOT have to provide your social security number (shouldn't be on the form anymore) or home address. The form lists the address where your time sheet is routed to NFC...not necessarily your real home or work address. You can delete that information and update it with your real work address.

Step 5. Fill in the other info per usual habit.

A. Agency Code, agency sub element and submitting office number. (Optional Field): – if don’t know it, skip and move on. If you happen to know your "number" go ahead and fill it in. It might automatically fill in.

B. Request Status / Record Action (Optional Field): choice of ‘Add’ or ‘Delete’; Choose ‘Add’ if doesn't auto fill.

A.1 Applicant’s Name (Mandatory Field): Pre-populated

A. 2 & 3? Missing from the form. Must be the unnumbered fields for your name.

A.4 Home Address (Optional Field): Pre-populated; delete if you want – private & not needed

A.5 Home Phone (Optional Field): – Pre-populated; delete if you want – private & not needed

A.6 Position Level (Mandatory Field): Select one of the following:

6a. Non supervisory - Anyone who does not have supervisory/team leader responsibilities.
6b. Supervisory - First line supervisors who do not supervise other supervisors; typically those who are responsible for an employee's performance appraisal or approval of their leave.
6c. Manager - Those in management positions who typically supervise one or more supervisors.
6d. Executive - Members of the Senior Executive Service (SES) or equivalent.

A.7 Organizational Mailing Address Field - office mailing address. This should pre-populate in AgLearn. Sometimes it puts the administrative address where your paperwork is handled which is not always where you actually work. Enter the office address where you pick up mail.

A.8 Office Phone (Optional Field): Enter the trainee’s telephone number. Include area code, office number and extension.

A.9 Work Email Address (Optional Field):

A.10 Position Title (Optional Field): – Enter the trainee’s current position.

A.11 Applicant Handicapped or Disabled (Optional Field): If the trainee is in need of special arrangements (brailing, taping, interpreters, facility accessibility, etc); describe the requirements in the space provided or on a separate sheet. This is new – and really important for the vendor to know ASAP to ensure a quality training product.

A.12 Type of Appointment (Optional Field): – Pre-populated

A.13 Education Level (Optional Field): Pre-populated

A.14 Pay Plan (Mandatory Field):– If not pre-populated, enter the trainee’s pay plan. (e.g., GS, WG, ES…Pay Band)

A.15 Series (Mandatory Field):– If not pre-populated, enter the trainee’s position classification four digit series. (e.g., 0201)

A.16 Grade (Mandatory Field):– If not pre-populated, enter the trainee’s grade level. (1-15)

A.17 Step (Optional Field): Enter the appropriate step. (1-10)

Although most of these fields are listed as "optional", filling in the information really helps the vendor figure out who you are and get you the workshop information you need.

Section B: Training Course Information

B.1a Training Vendor Name:
For Water Resource Management for Line and Staff Officers: USDA Forest Service, Stream Systems Technology Center–
Tab over to second cell, "Other" and click on the radio button; type in 'USFS Applied Freshwater Science Center' (vendor name) in cell labeled “If other, please specify”. You only have 30 spaces. [The image below has a different vendor shown as an example. Don't let that confuse you.]

Image: AgLearn version of SF182; pull out of the section where enter vendor information.

Information for the Water Resource Management for Line and Staff Officers (WRMLO) course is below. For the WFW/CE program, the vendor contact information is also available at our website: www.fs.fed.us/biology/education

Street Address: 2150 Centre Avenue, Building A, Suite 368

City: Fort Collins – enter city of training vendor

State/Province: CO –enter state of training vendor; (Mandatory Field):

Postal Code: 80526 – enter postal code of training vendor; (Mandatory Field):

Country: USA – enter country of vendor; usually USA; (Mandatory Field):

B.1b Location of Training Site (Optional Field): Provide town/state of the training site if different from B1a. If same, mark box labeled “If same, mark box”. "Same" for WRMLO course

B.1c Vendor Email Address (Optional Field): – dlevinsion"at"fs.fed.us

B.1d Vendor Telephone Number (Optional Field): 970-295-5984

B.2a Course Title (Mandatory Field):– Enter the title of the course or the program that the trainee is scheduled to complete.
Water Resource Management for Line and Staff Officers

B.2b Course Number Code (Optional Field): – We use the AgLearn Schedule ID: xxxxx (for FY16)

B.3 Training Start Date (Mandatory Field):–– Enter the start date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Please use the calendar icon to select the date or enter the date manually in the following format: (mm/dd/ yyyy)
TBD 2016

B.4 Training Complete Date (Mandatory Field):– Enter the end date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Please use the calendar icon to select the date or enter the date manually in the following format: (mm/dd/ yyyy)
TBD 2016

B.5 Training Duty Hours (Mandatory Field):– Enter the number of duty hours for training: 36.5

B.6 Training Non-Duty Hours (Mandatory Field):– Enter the number of non-duty hours for training: 0

B.7 Training Purpose Type (Mandatory Field):– From the drop-down list, select the purpose for taking this course or program using the appropriate training purpose type code. We recommend 03: Improve/Maintain Present Performance - Training to provide the knowledge, skills and abilities needed to improve or maintain proficiency in present job. Though for B.9 it seems you should pick 01: Program Mission.

B.8 Training Type Code - Hidden Field – Determined by selection of Field #9 (Training Sub-Type Code)

B.9 Training Sub-Type Code (Mandatory Field):–– From the drop-down list, select the Training Sub-Type code that applies to the requested training. We recommend either: 01_03: Scientific

B.10 Training Delivery Type Code (Mandatory Field):–– Enter the Training Delivery Type code. 01 – Traditional Classroom

B.11 Training Designation Type Code (Mandatory Field):– Enter the Training Designation Type Code: 05 – N/A

B.12 Training Credit (Mandatory Field):– Enter 0; no credits earned.

B.13 Training Credit Type Code (Mandatory Field):–– Enter 04 – Not Applicable

B.14 Training Accreditation Indicator (Mandatory Field):– Enter No (N)

B.15 Continued Service Agreement Required Indicator (Mandatory Field):– Enter No (N)

B.16 Continued Service Agreement Required Expiration Date (Optional Field): Enter NA or leave blank

B.17 Training Source Type Code (Mandatory Field):– –01: Government Internal - Training provided by a Federal department, agency, or independent establishment for its own employees.

B.18 Training Objectives (Optional Field): Improve performance of interdisciplinary resource management by understanding the science of water resource management.

Objectives: (you don't need to be this detailed - it is asked for in the SF182 but doubt folks actually read it...)

        Foundations in law, philosophy, and the insight needed to strategically guide water resource and watershed management activities at the Forest level.

        The course explores the competing demands, values, tensions, and opportunities related to water and the management of National Forest System lands.

        Attendees will learn:

        • How important water is in a global and national context.
        • The role the Forest Service plays in water resource management.
        • The shared responsibility the Forest Service has with other federal and state entities in water resource development, water quality protection and management.
        • The complex nature of water allocation and management issues and the importance of values in water issues.
        • The importance of leadership to effectively focus talent and resources in the complex multi-agency water management arena.
        • How to position your National Forest to deal effectively with current and emerging water issues.

B.19 Agency Use Only (Optional Field): For use by an agency as needed. Skip it.

Section C: Cost and Billing Information

C.1 Direct Cost and appropriation/fund chargeable (Mandatory Field):–– Enter the following data:

1a. Tuition – For WRMLO: 500 [don't enter "$" - it causes errors]
Insert the actual/final cost of training tuition and fees for training completed by the employee that was paid for by the Federal Government.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
1b. Books or Materials : 0.00
1c. Total Cost : 500

C.2 Indirect Cost and appropriation/fund chargeable (Mandatory Field):–– Enter the following data:

2a. Travel - Insert the actual/final travel cost excluding per diem for training completed by the employee that was paid for by the Federal Government. You need to calculate this based on if you are traveling by walking, metro, driving, flying, shuttle, taxi or any combination.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
2b. Per Diem - Insert the actual/final per diem cost (e.g., meals, lodging, miscellaneous expenses) for training completed by the employee that was paid for by the Federal Government. You can get Per Diem from the GSA website.
Per diem for Fort Collins, CO: $98 lodging and $56 M&IE; $42 first and last day of travel.

Enter the associated budget and accounting code in the Appropriation Fund field.
2c. Total - The total cost is system generated after the Travel and Per Diem costs are entered.

C.3 Total Training Non-Government Contribution Cost: (Optional Field): Enter the cost contributed by the trainee or other non-Government organizations for the training completed by the trainee.

C.4 Document/Purchase Order/Requisition Number: (Optional Field): Not applicable for the WRMLO workshop or any other WFW-Continuing Education workshops.

C.5 8-Digit Station Symbol (Optional Field): – Enter the 8-digit station symbol of the nominating Agency Finance Office.This is the same number discussed at the top of this document for field “A”. Skip it if you don’t know it off the top of your head.

C.6 Billing Instructions (Optional Field): – Normally asking for ASC address. For WRMLO, this is not applicable because the SF182 is not used as an external billing document. It is used for assuring supervisor approval and providing Job Code/override code.

NOTE: You can print your SF182 from AgLearn as either a pdf or hard copy.

Questions? Problems? Contact Shelly Witt, USFS, WFW-Continuing Education Program Leader. Happy to help.

The Government Travel Card may never be used to pay for training, training fees, or conference fees. The use of your personal credit card is also inappropriate, and may lead to personal financial responsibility for any training costs.

Submit Your SF182

Signature blocks will show up after you submit the form in AgLearn.


Step 6. Go to the bottom of your screen and hit submit. This will send a message to your Supervisor's email box (hence why we need your supervisor info in your profile before you start - and your supervisor needs to have his/her email info entered in AgLearn). You should see the status show up immediately in your AgLearn profile - the page where you first clicked "New Request".


NOTE: some supervisors don't notice the AgLearn email because it can come from "Plateau" (AgLearn's real software name). On rare occasions the FS Spam filter can filter out the email. Always good to ask your supervisor to go into AgLearn and approve the SF182.


AgLearn will NOT automatically pay the vendor (USFS/NSAEC).


That should be "it"! 6 fun steps. Thanks for taking the time to fill it out! Hope it doesn't take all day.


After the workshop: When you return from 'Water Resource Management for Line Officers' you need to go back into your AgLearn profile and "verify" you attended. Your supervisor will need to do this too. Otherwise you will get naggy emails later on. HRM has information docs setting out all this - visit HRM Intranet web site and AgLearn.






Disclaimers | Freedom of Information Act (FOIA) | Privacy Notice

Forest Service Continuing Education for Natural Resource Professionals
Author: Shelly Witt, National Continuing Education Coordinator,
WFW staff
Email: switt01@fs.fed.us
Phone: 435-881-4203
Publish_date:2/24/98
Expires: none

Photo Credits

USDA Forest Service
1400 Independence Ave., SW
Washington, D.C. 20250-0003
(202) 205-8333

 Last Modified: October 2014