Section A: Trainee Information
Step 6. You should see the SF182 populated with some of your personal information. You do NOT have to provide your social security number (shouldn't be on the form anymore) or home address. The form lists the address where your time sheet is routed to NFC...not necessarily your real home or work address. You can delete it out.

Step 7. Fill in the other info per usual habit.

A. Agency Code, agency sub element and submitting office number. (Optional Field)
If don’t know it, skip and move on. If you happen to know your "number" go ahead and fill it in. It might automatically fill in.

B. Request Status / Record Action (Optional Field): – choice of ‘Add’ or ‘Delete’; Choose ‘Add’ if doesn't auto fill.

A.1 Applicant’s Name Pre-populated

A. 2 & 3? Missing from the form. Must be the unnumbered fields for your name.

A.4 Home Address (Optional Field): – Pre-populated; delete if you want – private & not needed

A.5 Home Phone (Optional Field): – Pre-populated; delete if you want – private & not needed

A.6 Position Level (Mandatory Field): Select one of the following:

6a. Non supervisory - Anyone who does not have supervisory/team leader responsibilities.
6b. Supervisory - First line supervisors who do not supervise other supervisors; typically those who are responsible for an employee's performance appraisal or approval of their leave.
6c. Manager - Those in management positions who typically supervise one or more supervisors.
6d. Executive - Members of the Senior Executive Service (SES) or equivalent.

A.7 Organizational Mailing Address Field - office mailing address. This should pre-populate in AgLearn. Sometimes it puts the administrative address where your paperwork is handled which is not always where you actually work. Enter the office address where you pick up mail. If the workshop has pre-work, it will be mailed to this address.

A.8 Office Phone (Optional Field): Enter the trainee’s telephone number. Include area code, office number and extension.

A.9 Work Email Address (Optional Field)

A.10 Position Title (Optional Field): – Enter the trainee’s current position.

A.11 Applicant Handicapped or Disabled (Optional Field): If the trainee is in need of special arrangements (brailing, taping, interpreters, facility accessibility, etc); describe the requirements in the space provided or on a separate sheet. This is new –and really important for the vendor to know ASAP to ensure a quality product.

A.12 Type of Appointment (Optional Field): – Pre-populated

A.13 Education Level (Optional Field): – Pre-populated

A.14 Pay Plan (Mandatory Field): – If not pre-populated, enter the trainee’s pay plan. (e.g., GS, WG, ES…Pay Band)

A.15 Series (Mandatory Field): If not pre-populated, enter the trainee’s position classification four digit series. (e.g., 0201)

A.16 Grade (Mandatory Field): – If not pre-populated, enter the trainee’s grade level. (1-15)

A.17 Step (Optional Field): Enter the appropriate step. (1-10)

Section B: Training Course Information

B.1a Training Vendor Name (Mandatory Field)
For Natural Resource Policy, Values & Economics: Dr. John Bergstrom/ Dr. John Loomis
Tab over to second cell and type in 'University of Georgia-Athens' (vendor name) in field labeled “If other, please specify”. You only have 30 spaces.
Note: This is probably a faster route no matter what training you are taking; rather than scroll down the long random list.

For the WFW/CE program, the vendor contact information is also available at our website: www.fs.fed.us/biology/education

Street Address: University of Georgia-Athens; Department of Agriculture & Applied Economics

City: Athens

State/Province: GA

Postal Code: 30602

Country: USA

B.1b Location of Training Site (Optional Field): Provide town/state of the training site if different from B1a. If same, mark box labeled “If same, mark box”. NRPVE 2011 - Colorado State University, Fort Collins, CO 80523-1062.

B.1c Vendor Email Address: (Optional Field): – jberg@uga.edu

B.1d Vendor Telephone Number: (Optional Field): 706-542-0749

B.2a Course Title (Mandatory Field): – Natural Resource Policy, Values and Economics

B.2b Course Number Code (Optional Field): – We use the AgLearn Schedule ID: 17949 (for FY2011)

B.3 Training Start Date (Mandatory Field): – Enter the start date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Use the calendar icon to select the date or enter the date manually in the following format: mm/dd/yyyy
02/28/2011

B.4 Training Complete Date (Mandatory Field): – Enter the end date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Use the calendar icon to select the date or enter the date manually in the following format: mm/dd/yyyy
03/04/2011

B.5 Training Duty Hours (Mandatory Field): Enter the number of duty hours for training.
38 hours

B.6 Training Non-Duty Hours (Mandatory Field): Enter the number of non-duty hours for training.
0 (zero)

B.7 Training Purpose Type (Mandatory Field): – From the drop-down list, select the purpose for taking this course or program using the appropriate training purpose type code. We recommend 03: Improve/Maintain Present Performance - Training to provide the knowledge, skills and abilities needed to improve or maintain proficiency in present job. Though for B.9 it seems you should pick 01: Program Mission.

B.8 Training Type Code Hidden Field
Determined by selection of Field #9 (Training Sub-Type Code)

B.9 Training Sub-Type Code (Mandatory Field): – From the drop-down list, select the Training Sub-Type code that applies to the requested training. We recommend either: 01_16: Training_Leadership - or 02_23: Leadership Development.

B.10 Training Delivery Type Code (Mandatory Field): Enter the Training Delivery Type code. 01 – Traditional Classroom

B.11 Training Designation Type Code (Mandatory Field): Enter the Training Designation Type Code: 05

B.12 Training Credit (Mandatory Field): Enter 0; no credits earned.

B.13 Training Credit Type Code (Mandatory Field): – Enter 04

B.14 Training Accreditation Indicator (Mandatory Field): Enter No (N)

B.15 Continued Service Agreement Required Indicator (Mandatory Field): Enter No (N)

B.16 Continued Service Agreement Required Expiration Date (Optional Field):– Leave blank

B.17 Training Source Type Code: (Mandatory Field): –02: Government - External

B.18 Training Objectives (Optional Field):

• describe complex factors involved in policy making
• explain the basic role of economics in management of natural resources
• demonstrate comprehension and appreciation of human value systems that underlie policy making and economics.

Discussion is strongly related to activities on National Forests via case study and interactive exercises. Obviously one week won't make you an economist or policy analysit - but it will help you in understanding and dealing with economic and political influences in natural resource management. And understanding economics, politics and policy will slide into "VALUES".

How do you 'value' the soil under a building...before and after it is washed away?
How do you 'value' a potential landslide and human life ... or closing a road?
Purification of air and water - what is the value?
How do we adapt our management for global warming?

Objectives: Demonstrate skills to effectively develop and implement a Program Plan on participant home units.

B.19 Agency Use Only (Optional Field): For use by an agency as needed. Skip it.

Section C: Cost and Billing Information

C.1 Direct Cost and appropriation/fund chargeable (Mandatory Field). – Enter the following data:

1a. Tuition: 1350 (note: do NOT put in a $)
Insert the actual/final cost of training tuition and fees for training completed by the employee that was paid for by the Federal Government.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
1b. Books or Materials - 0.00
1c. Total Cost - 1350

C.2 Indirect Cost and appropriation/fund chargeable (Mandatory Field): – Enter the following data:

2a. Travel - Insert the actual/final travel cost excluding per diem for training completed by the employee that was paid for by the Federal Government. You need to calculate this based on if you are traveling by walking, metro, driving, flying, shuttle, taxi or any combination.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
2b. Per Diem - Insert the actual/final per diem cost (e.g., meals, lodging, miscellaneous expenses) for training completed by the employee that was paid for by the Federal Government. You can get Per Diem from the GSA website.


Enter the associated budget and accounting code in the Appropriation Fund field.
2c. Total - The total cost is system generated after the Travel and Per Diem costs are entered.

C.3 Total Training Non-Government Contribution Cost: (Optional Field): Enter the cost contributed by the trainee or other non-Government organizations for the training completed by the trainee.

C.4 Document/Purchase Order/Requisition Number: (Optional Field): Not applicable for WFW-Continuing Education workshops. UGA accepts credit cards, checks, cash. Forest Service - you can pay by credit card; NOT your travel card, but a "Purchasing Card". You may not have purchasing card, but your Purchasing Agent does.

C.5 8-Digit Station Symbol (Optional Field): Enter the 8-digit station symbol of the nominating Agency Finance Office. This is the same number discussed at the top of this document for field “A”. Skip it if you don’t know it.

C.6 Billing Instructions (Optional Field):– Normally asking for ASC address. For Natural Resource Policy, Values & Economics, this is not applicable because the SF182 is not used as a billing document. It is used for assuring supervisor approval and other agency tracking.

Questions? Problems? Contact Shelly Witt, USFS, WFW-Continuing Education Program Leader. Happy to help.

The Government Travel Card may never be used to pay for training, training fees, or conference fees. The use of your personal credit card is also inappropriate, and may lead to personal financial responsibility for any training costs.

Submit Your SF182

Signature blocks will show up after you submit the form in AgLearn.


Step 8. Go to the bottom of your screen and hit submit. This will send a message to your Supervisor's email box (hence why we need your supervisor info in your profile before you start - and your supervisor needs to have his/her email info entered in AgLearn). You should see the status show up immediately in your AgLearn profile - the page where you first clicked "New Request".


NOTE: some supervisors don't notice the AgLearn email because it can come from "Plateau" (AgLearn's real software name). On rare occasions the FS Spam filter can filter out the email. Always good to ask your supervisor to go into AgLearn and approve the SF182. Supervisors should have a tab saying "my employees".


AgLearn will NOT automatically pay the vendor (PSU or UGA). Once you get supervisor approval you should print your SF182 and run it through the usual Purchasing/payment route. PSU & UGA can take credit card or check or they can invoice. Shelly Witt will provide details.



That should be "it"! 8 fun steps. Thanks for taking the time to fill it out! Hope it doesn't take all day.


After the workshop: When you return from the course you need to go back into your AgLearn profile and "verify" you attended. Your supervisor will need to do this too. Otherwise you will get naggy emails later on. HRM has information docs setting out all this on the internal website.