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Career Information




Continuing Education for Natural Resource Professionals


Workshop Agenda for:

Program Management & Program Management II (PMB)

Date:

FY15; February 2 - 5, 2015

Host:

USDA Forest Service

Place:

Mt. Hood NF

TravelPhotograph: 1999 Program Management workshop.  Group putting budget puzzle together.

Lodging: TBA

Group #: TBA

Phone #: TBA

Area perdiem rate is around $97(lodging) and $61 (M&IE)/Clackamas.
GSA Domestic Rates

Arriving: Workshop starts after lunch on Monday. You are welcome to stay at any lodging in the area.

Departing: Thursday afternoon. You can stay until Friday; we will be in the room Thursday afternoon reviewing draft plans and packing. We can stay Friday if there is demand ahead of time.

Staying: 4 to 5 nights

Car Rental:

Local Area Information & Maps:
Chamber of Commerce
Wikipedia
Weather - 10 day forecast


Workshop Information

Paying Tuition: Utah State University - Conference Center will accept payment in several forms. Please pay at least 2 weeks prior to the workshop. Detailed information is sent to registered participants.

  • Credit Card
  • Misc. Individual Payment through ASC. The DUNS/Vendor ID provided in workshop mailings. (Depends on how the workshop is being administered)
  • Check (personal, company or government). Write the check to "Utah State University". Put on the memo line "PMB tuition for (participant name)".

Dropping from the Workshop: Pretty simple -- find a sub or pay fixed cost. Tuition is extremely low for this workshop consequently there is not much leeway on letting people drop. The budget has been set and spent based on your current confirmation. Check with us first, just in case we have a waiting list. Thank you for your understanding and consideration.

Meeting Room: TBA

Eating: TBA

Writing Style: You will be drafting a 5 year plan expanded OUTLINE during the week of the workshop. It will be a DRAFT, not a finished polished version -- can't be finished-polished because you have to work with folks back home on it. Please think about HOW you will want to create this draft -- pen & paper? Computer? I have a few computers which are set up in a 'work' room across the hall from our main room. These are for sharing. I strongly suggest you bring a lap top.

Agenda: Shown below. Note that this is draft. The cadre sometimes fiddles with the agenda up until the Friday before the workshop, so there may be some tweeking here & there. But the beginning and ending will remain the same.

Weather: Check www.weather.com - zip code 97055

Graduate Credit: Will be discussed first day of the workshop. In summary, you fill out a pink form and write a check to "Utah State University" for $30.00. You get 1 (one) graduate credit. Must turn in expanded outline of good quality before Friday and positively participate in class to get the credit. Will be letter grade determined by the instructors. Generally everyone gets an 'A' because generally everyone does excellent work.

What to Bring: A prep packet is mailed to you in January. It covers much of what is here, plus a few other tid bits. But to give you a heads up, you might bring the following. If you can get it on electronic copy that will save you packing hassels. This is a list based on what past participants have said, "I wish I had brought". But we have also had people say, "why did you tell me to bring all this stuff? I didn't use any of it!" (we then say, "we didn't require it...only suggested it). So, we leave this decision to you.

  • Document creating technology (pen/paper/computer)
  • PBA - Program Budget Advice
  • Relevant existing action/program plans (if any)
  • Forest Plan (relevant sections - you will tier to it)
  • Out year budgets ('09 & '10)
  • ROD (if from R5 or R6)
  • Outputs/action schedule of FS plan
  • Project work plan (if any) PWP 1900-4
  • Scoping to do -- MAR Targets
  • Direct & Indirect costs (of current program)

Look over the agenda & consider the work we will be doing. You will have considerable time to work with instructors and participants (as well as by yourself) in developing your plan. Be sure you have everything you will need, so you can get as much accomplished as possible (before heading home where the alligators are waiting to resume nibbling).


Program Management Workshop Agenda

Monday

All Hands On Deck

1300-1700

Ship Shape - Welcome & Housekeeping

Witt

Ship Layout

Witt

How does the CE-WFRP program work?

Walk through Program Management

How You Learn

Witt

Building a Seaworthy Vessel

Elements

Witt

Parts of the Plan (see web site info & mailings)

Witt

Vision-Mission-Goals-Objectives

Witt

Compass Bearings - Working on Goals & Objectives

Participants

 

WRITING on your plan

1730-1900

Galley Call - Dinner (pay on your own)

 

Tuesday

Shipwright's Tool Box

0800

Review: "Sally Jessie Kershner Show"

Participants(YOU) /Witt

Tools Few Really Use

WFRP Reporting System - Working for you

TBD

1200-1300

LUNCH

Crew & Staff: Keep the ship afloat

Partnerships & Marketing

Frost

Grants & Agreements (I Web)

Frost

Personnel & Fiscal side

Frost

Individual coaching

Handling of odds & ends

Compass Bearings: WRITING on your plan

Wednesday

Filling the Coffers and Stocking Ships' Stores

0800

Power of the Purse; Horse Named Budget

Big WO Budget picture

Phillips

1200-1300

LUNCH

Rowboat, Yacht, Luxury Liner...What Makes Sense & How to "get it"

RO Budget Flow & Calendar of Events

Phillips

Rolling UP your budget from the District/Forest - WHEN to do WHAT!

Budget Building

Compass Bearings: Budget usually goes all day as people have many questions. Writing on plans primarily focused on budget building or working in Excel.

Need individual assistance? Make a "date" with an instructor for ice cream or dinner and document critiquing!

Thursday

Preventing Mutiny
:::: Attracting Passengers & Repeat Customers
0800 Program of Work & Spreadsheet tracking Witt
Environmental Education (tentative) TBD/Frost
1100 Writing on Program Plans Group
Bligh, Quig or Blackbeard - How to Keep Your Captain Informed & You from Walking the Plank
1130 Wrap Up: Strategies for Implementing Phillips/Witt
Raffle & Casting Off  Witt
1200-1300 LUNCH
1300 WRITING on your plan

Friday

Travel home
0800-Noon OPTIONAL:
Continue working on your plans or talking with us about your plans.
Cadre

Instructors:

Shelly Witt, USFS, WO-Watershed, Fish, Wildlife, Air and Rare Plants - Continuing Education Program Leader
(435-881-4203; switt01'at'fs.fed.us)

Steve Phillips, USFS, WO - Budget Coordinator

Sandy Frost, USFS, WO - WFWARP; Partnership Liaison

Biographies:

Shelly Witt: Currently the Program Leader for the national Continuing Education program via the Watershed-Fish-Wildlife-Air & Rare Plant staff/program, USDA Forest Service. Shelly has been the CE program leader since 1990. Shelly also serves as staff Web and Share Point administrator. Previously she was in DC as the Assistant Wildlife program leader, primarily working on pesticides, and animal damage control issues. Prior to that Shelly worked at botanical gardens in a pest management or general gardener capacity (Longwood Gardens, Morris Arboretum, and Berry Botanic Garden). In her youth she worked on the state of Oregon's Gypsy Moth program and OSU Botany Pathology Farm. Education: Masters degree at Utah State University while running the CE program. Her Masters is in Forest Resources (sociology emphasis) and Bachelors is in Horticulture/Pest Management from Oregon State University.

Steve Phillips: NFS WO Budget Coordinator

Sandy Frost: NFS WO-WFWARP Partnership Liaison


SF182 Information

Information will be updated for 2015 offering (depending on where it finally lands...)

Once you register, it is a good time to do your SF182. Kudos if you have done it already! You may have heard - it is mandatory to do SF182s in AgLearn.
As with most things...its not hard once you know how. Here is some info on 'how".

All the WFW-Continuing Education workshops are listed as "internal". USDA set up the SF182 process in AgLearn for "external" listed only. Purchasing agents and travel processing clerks want SF182s for any training that costs money and/or involves travel so you still need to do it.

County: Bernalillo

Step 1. Log into AgLearn
Step 2. Be sure your supervisor is listed in your profile
("Click" on your name at the top of the page to access your Personal profile.)

Step 3.

Go to “Easy Links” on the right hand block, green table inside the box; Right hand column of the green table; 2nd row –underneath “Reports”. Cursor over and click/select.

Image: AgLearn home page pointing to the SF182 link.

New page comes up: Requests, Authorizations, Agreement & Certification of Training. Click/Select bottom right “New Request” button. [Read directions at top of table]


NOTE: don't confuse the use of the word "Request" here with "request" used in other parts of AgLearn. Filling out an SF182 all by itself will NOT automatically register you for training or request unscheduled training. This part of AgLearn is not connected to the registration side of AgLearn.


TIP: You can "save" the SF182 and finish it later. Have your data pulled together (travel costs, vendor info, etc) as well as filling in email and supervisor before doing the SF182 - otherwise you will waste your time searching around for the information. Be aware that if you are "inactive" while filling out your SF182 in AgLearn for 10 minutes or more you may get "logged out". Save often. A few people have reported difficulty with getting the "save" feature to work - best to be paranoid and save copies (screen capture, copy/paste, listing of info) until you are comfortable with the "save" feature.

Ok - back to the SF182.

Filling in the SF182 in AgLearn

Section A: Trainee Information
Step 6. You should see the SF182 populated with some of your personal information. You do NOT have to provide your social security number (shouldn't be on the form anymore) or home address. The form lists the address where your time sheet is routed to NFC...not necessarily your real home or work address. You can delete it out.

Step 7. Fill in the other info per usual habit.

A. Agency Code, agency sub element and submitting office number. (Optional Field)
If don’t know it, skip and move on. If you happen to know your "number" go ahead and fill it in. It might automatically fill in.

B. Request Status / Record Action (Optional Field): – choice of ‘Add’ or ‘Delete’; Choose ‘Add’ if doesn't auto fill.

A.1 Applicant’s Name Pre-populated

A. 2 & 3? Missing from the form. Must be the unnumbered fields for your name.

A.4 Home Address (Optional Field): – Pre-populated; delete if you want – private & not needed

A.5 Home Phone (Optional Field): – Pre-populated; delete if you want – private & not needed

A.6 Position Level (Mandatory Field): Select one of the following:

6a. Non supervisory - Anyone who does not have supervisory/team leader responsibilities.
6b. Supervisory - First line supervisors who do not supervise other supervisors; typically those who are responsible for an employee's performance appraisal or approval of their leave.
6c. Manager - Those in management positions who typically supervise one or more supervisors.
6d. Executive - Members of the Senior Executive Service (SES) or equivalent.


A.7 Organizational Mailing Address Field - office mailing address. This should pre-populate in AgLearn. Sometimes it puts the administrative address where your paperwork is handled which is not always where you actually work. Enter the office address where you pick up mail. If the workshop has pre-work, it will be mailed to this address.

A.8 Office Phone (Optional Field): Enter the trainee’s telephone number. Include area code, office number and extension.

A.9 Work Email Address (Optional Field)

A.10 Position Title (Optional Field): – Enter the trainee’s current position.

A.11 Applicant Handicapped or Disabled (Optional Field): If the trainee is in need of special arrangements (brailing, taping, interpreters, facility accessibility, etc); describe the requirements in the space provided or on a separate sheet. This is new –and really important for the vendor to know ASAP to ensure a quality product.

A.12 Type of Appointment (Optional Field): – Pre-populated

A.13 Education Level (Optional Field): – Pre-populated

A.14 Pay Plan (Mandatory Field): – If not pre-populated, enter the trainee’s pay plan. (e.g., GS, WG, ES…Pay Band)

A.15 Series (Mandatory Field): If not pre-populated, enter the trainee’s position classification four digit series. (e.g., 0201)

A.16 Grade (Mandatory Field): – If not pre-populated, enter the trainee’s grade level. (1-15)

A.17 Step (Optional Field): Enter the appropriate step. (1-10)

Section B: Training Course Information

B.1a Training Vendor Name (Mandatory Field)
For Program Management

Tab over to second cell, "Other" and click on the radio button; type in 'Forest Service' (vendor name) in cell labeled “If other, please specify”. You only have 30 spaces.

Image: AgLearn version of SF182; pull out of the section where enter vendor information.

Note: This is probably a faster route no matter what training you are taking; rather than scroll down the long random list.

For the WFW/CE program, the vendor contact information is also available at our website: www.fs.fed.us/biology/education

Street Address: PO Box 15429

City: Seattle

State/Province: WA

Postal Code: 98115

Country: USA

B.1b Location of Training Site (Optional Field): Provide town/state of the training site if different from B1a. If same, mark box labeled “If same, mark box”. This course: Albuquerque, NM - Regional Office Training Room

B.1c Vendor Email Address: (Optional Field): – switt01'at'fs.fed.us

B.1d Vendor Telephone Number: (Optional Field): 435-881-4203

B.2a Course Title (Mandatory Field): – Program Management

B.2b Course Number Code (Optional Field): – We use the AgLearn Schedule ID: #41061 (for FY2015)

B.3 Training Start Date (Mandatory Field): – Enter the start date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Use the calendar icon to select the date or enter the date manually in the following format: mm/dd/yyyy
02/02/2015

B.4 Training Complete Date (Mandatory Field): – Enter the end date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Use the calendar icon to select the date or enter the date manually in the following format: mm/dd/yyyy
02/05/2015

B.5 Training Duty Hours (Mandatory Field): Enter the number of duty hours for training.
32 hours

B.6 Training Non-Duty Hours (Mandatory Field): Enter the number of non-duty hours for training.
0 (zero)

B.7 Training Purpose Type (Mandatory Field): – From the drop-down list, select the purpose for taking this course or program using the appropriate training purpose type code. We recommend 03: Improve/Maintain Present Performance - Training to provide the knowledge, skills and abilities needed to improve or maintain proficiency in present job. Though for B.9 it seems you should pick 01: Program Mission.

B.8 Training Type Code Hidden Field
Determined by selection of Field #9 (Training Sub-Type Code)

B.9 Training Sub-Type Code (Mandatory Field): – From the drop-down list, select the Training Sub-Type code that applies to the requested training. We recommend either: 01_16: Training_Leadership - or 03_30: Employee Orientation.

B.10 Training Delivery Type Code (Mandatory Field): Enter the Training Delivery Type code. 01 – Traditional Classroom

B.11 Training Designation Type Code (Mandatory Field): Enter the Training Designation Type Code: 05 – Not Applicable (N/A)

B.12 Training Credit (Mandatory Field): Enter 0; no credits earned.

B.13 Training Credit Type Code (Mandatory Field): – Enter 04 – Not Applicable (N/A)

B.14 Training Accreditation Indicator (Mandatory Field): Enter No (N)

B.15 Continued Service Agreement Required Indicator (Mandatory Field): Enter No (N)

B.16 Continued Service Agreement Required Expiration Date (Optional Field):– Enter NA or leave blank

B.17 Training Source Type Code: (Mandatory Field): –02: Government - External

B.18 Training Objectives (Optional Field): Demonstrate skills to effectively develop and implement a Program Plan on participant home units.

B.19 Agency Use Only (Optional Field): For use by an agency as needed. Skip it.

Section C: Cost and Billing Information

C.1 Direct Cost and appropriation/fund chargeable (Mandatory Field). – Enter the following data:

1a. Tuition: 350 (don't enter $ - it causes problems)
Insert the actual/final cost of training tuition and fees for training completed by the employee that was paid for by the Federal Government.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
1b. Books or Materials - 0.00
1c. Total Cost - 350

C.2 Indirect Cost and appropriation/fund chargeable (Mandatory Field): – Enter the following data:

2a. Travel - Insert the actual/final travel cost excluding per diem for training completed by the employee that was paid for by the Federal Government. You need to calculate this based on if you are traveling by walking, metro, driving, flying, shuttle, taxi or any combination.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
2b. Per Diem - Insert the actual/final per diem cost (e.g., meals, lodging, miscellaneous expenses) for training completed by the employee that was paid for by the Federal Government. You can get Per Diem from the GSA website.
Per diem for Sandy, Oregon: $97 lodging and $61 M&IE ($158 total); $45.75 first and last day of travel. The first and last calendar day of travel is calculated at 75 percent.

Enter the associated budget and accounting code in the Appropriation Fund field.
2c. Total - The total cost is system generated after the Travel and Per Diem costs are entered.

C.3 Total Training Non-Government Contribution Cost: (Optional Field): Enter the cost contributed by the trainee or other non-Government organizations for the training completed by the trainee.

C.4 Document/Purchase Order/Requisition Number: (Optional Field): Not applicable for WFW-Continuing Education workshops. USU accepts credit cards, checks, cash. Forest Service - you can pay by credit card; NOT your travel card, but a "Purchasing Card". You may not have purchasing card, but your Purchasing Agent does.

C.5 8-Digit Station Symbol (Optional Field): Enter the 8-digit station symbol of the nominating Agency Finance Office. This is the same number discussed at the top of this document for field “A”. Skip it if you don’t know it.

C.6 Billing Instructions (Optional Field):– Normally asking for ASC address. For Program Management, this is not applicable because the SF182 is not used as a billing document. It is used for assuring supervisor approval and other agency tracking.

Questions? Problems? Contact Shelly Witt, USFS, WFW-Continuing Education Program Leader. Happy to help.

The Government Travel Card may never be used to pay for training, training fees, or conference fees. The use of your personal credit card is also inappropriate, and may lead to personal financial responsibility for any training costs.

Submit Your SF182

Signature blocks will show up after you submit the form in AgLearn.


Step 8. Go to the bottom of your screen and hit submit. This will send a message to your Supervisor's email box (hence why we need your supervisor info in your profile before you start - and your supervisor needs to have his/her email info entered in AgLearn). You should see the status show up immediately in your AgLearn profile - the page where you first clicked "New Request".


NOTE: some supervisors don't notice the AgLearn email because it can come from "Plateau" (AgLearn's real software name). On rare occasions the FS Spam filter can filter out the email. Always good to ask your supervisor to go into AgLearn and approve the SF182. Supervisors should have a tab saying "my employees".


AgLearn will NOT automatically pay the vendor (USU). Once you get supervisor approval you should print your SF182 and run it through the usual Purchasing/payment route. USU can take credit card or check or they can invoice. Shelly Witt will provide details.



That should be "it"! 8 fun steps. Thanks for taking the time to fill it out! Hope it doesn't take all day.


After the workshop: When you return from the course you need to go back into your AgLearn profile and "verify" you attended. Your supervisor will need to do this too. Otherwise you will get naggy emails later on. HRM has information docs setting out all this on their internal website.





Disclaimers | Freedom of Information Act (FOIA) | Privacy Notice

Forest Service Continuing Education for Natural Resource Professionals
Author: Shelly Witt, National Continuing Education Coordinator,
WFW staff
Email: switt01@fs.fed.us
Phone: 435-881-4203
Publish_date:2/24/98
Expires: none

Photo Credits

USDA Forest Service
1400 Independence Ave., SW
Washington, D.C. 20250-0003
(202) 205-8333

 Last Modified: October 2014