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Continuing Education for Natural Resource Professionals


Endangered Species Act: A Practical Primer (ESA)

Travel Information

Eastern United States Information - 2015

Lewis & Clark College Website

SF182 Information - Complete your SF182 in AgLearn (it is mandatory as of 10/2007)

General Information

Western US -- 2013 (FY14)


Western United States - FY14 (2013) - Portland, Oregon

Travel Arrangements

See Vendor website for information regarding travel, agenda, lodging, payment, etc.

Workshop Contact: Linda D'Agostino Long at Lewis & Clark College 503-768-6784 Fax: 503-768-6671

Keep on Learning with...

  • Job Aids
  • New support network of peers
  • On-going support from Instructors and our Web Site

Registration Information:

Tuition: $1,095 (does not include most meals and lodging)

Payment: Send tuition payment to Linda D'Agostino. She can take payment by credit card, government check, personal check, or Direct Deposit. For the Forest Service, Direct Deposit is conducted through ASC/Misc. Payment process.
Lewis & Clark does NOT charge an additional fee for the use of a credit card. Linda's mailing address: Environmental & Natural Resources Law Program Lewis & Clark Law School, 10015 SW Terwilliger Boulevard, Portland, OR 97219.

Dropping: If you need to drop, please contact Shelly Witt or Linda D'Agostino Long as soon as possible. We may have a waiting list and can find a substitute in short order. If no waiting list is available, you will need to find substitute or pay fixed costs. We will work with you to find a substitute. Lewis & Clark College will make make some exceptions for family emergencies (case by case).

SF182 Information:

The following information will help FS Employees complete their SF182 (do it in AgLearn) and Travel Voucher.

All the WFW-Continuing Education workshops are listed as "internal". USDA set up the SF182 process in AgLearn for "external" listed only. Purchasing agents and travel processing clerks want SF182s for any training that costs money and/or involves travel.

Getting to your SF182 in AgLearn

Step 1. Log into AgLearn

Step 2. Be sure your supervisor is listed in your profile ("Click" on your name at the top of the page to access your Personal profile.)

Step 3. Go to “Easy Links” on the right hand block, black table inside the box; Right hand column of the black table; 2nd row – underneath “Reports”. Cursor over and click/select.
New page comes up: Requests, Authorizations, Agreement & Certification of Training. Click/Select bottom right “New Request” button. [Read directions at top of table]

NOTE: don't confuse the use of the word "request" here with "request" used in other parts of AgLearn.
Filling out an SF182 all by itself will NOT automatically register you for training or request unscheduled training. This part of AgLearn is not connected to the registration side of AgLearn.

Filling in the SF182 in AgLearn


Section A: Trainee Information
Step 4. You should see the SF182 populated with some of your personal information. You do NOT have to provide your social security number (shouldn't be on the form anymore) or home address. The form lists the address where your time sheet is routed to NFC...not necessarily your real home or work address. You can delete it out.

Step 5. Fill in the other info per usual habit.

A. Agency Code, agency sub element and submitting office number. Optional Field – if don’t know it, skip and move on. If you happen to know your "number" go ahead and fill it in. It might automatically fill in.

B. Request Status / Record Action Optional Field – choice of ‘Add’ or ‘Delete’; Choose ‘Add’ if doesn't auto fill.

A.1 Applicant’s Name Pre-populated

A. 2 & 3? Missing from the form. Must be the unnumbered fields for your name.

A.4 Home Address - Optional Field – Pre-populated; delete if you want – private & not needed

A.5 Home Phone - Optional Field – Pre-populated; delete if you want – private & not needed

A.6 Position Level Mandatory Field - Select one of the following:
6a. Non supervisory - Anyone who does not have supervisory/team leader responsibilities.
6b. Supervisory - First line supervisors who do not supervise other supervisors; typically those who are responsible for an employee's performance appraisal or approval of their leave.
6c. Manager - Those in management positions who typically supervise one or more supervisors.
6d. Executive - Members of the Senior Executive Service (SES) or equivalent.

A.7 Organizational Mailing Address Field - office mailing address. This should pre-populate in AgLearn. Sometimes it puts the administrative address where your paperwork is handled which is not always where you actually work.

A.8 Office Phone - Optional Field - Enter the trainee’s telephone number. Include area code, office number and extension.

A.9 Work Email Address - Optional Field

A.10 Position Title - Optional Field – Enter the trainee’s current position.

A.11 Applicant Handicapped or Disabled - Optional Field - If the trainee is in need of special arrangements (brailing, taping, interpreters, facility accessibility, etc); describe the requirements in the space provided or on a separate sheet. This is a new field and really important for the vendor to know ASAP to ensure a quality product.

A.12 Type of Appointment - Optional Field – Pre-populated

A.13 Education Level - Optional Field – Pre-populated

A.14 Pay Plan - Mandatory Field – If not pre-populated, enter the trainee’s pay plan. (e.g., GS, WG, ES…Pay Band)

A.15 Series - Mandatory Field - If not pre-populated, enter the trainee’s position classification four digit series. (e.g., 0201)

A.16 Grade - Mandatory Field – If not pre-populated, enter the trainee’s grade level. (1-15)

A.17 Step - Optional Field - Enter the appropriate step. (1-10)

Although most of these fields are listed as 'optional'.

Section B: Training Course Information

B.1a Training Vendor Name - Mandatory FieldTab over to second cell and type in 'Lewis & Clark Law School' (vendor name) in field labeled “If other, please specify”. You only have 30 spaces.
Note: This is probably a faster route no matter what training you are taking; rather than scroll down the long list.

Information for the ESA workshop is below. For the WFW/CE program, the vendor contact information is also available at our website: www.fs.fed.us/biology/education

Name: Janice Weis, Lewis & Clark College/Law School

Street Address: 10015 S.W. Terwilliger Boulevard - enter street address.

City: Portland - Mandatory Field – enter city of training vendor.

State/Province: Oregon - Mandatory Field –enter state of training vendor.

Postal Code: 97219 - Mandatory Field – enter postal code of training vendor.

Country: USA - Mandatory Field – enter country of vendor; usually USA

B.1b Location of Training Site - Optional Field - Provide town/state of the training site if different from B1a. If same, mark box labeled “If same, mark box”. For ESA course: (same) Portland, Oregon

B.1c Vendor Email Address - Optional Field – For ESA course: Linda D'Agostino is the contact (lindad@lclark.edu)

B.1d Vendor Telephone Number - Optional Field - (503)768-6784

B.2a Course Title - Mandatory Field – Enter the title of the course or the program that the trainee is scheduled to complete.
Endangered Species Act (ESA)

B.2b Course Number Code - Optional Field – We use the AgLearn Schedule ID: 34630 (for FY14)

B.3 Training Start Date - Mandatory Field – Enter the start date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Please use the calendar icon to select the date or enter the date manually in the following format: (mm/dd/ yyyy)
For ESAL: 11/04/13

B.4 Training Complete Date - Mandatory Field – Enter the end date of the training to be completed by the trainee.

Note: The label for the field incorrectly defines the format. Please use the calendar icon to select the date or enter the date manually in the following format: (mm/dd/ yyyy)
For ESAL: 11/07/13

B.5 Training Duty Hours - Mandatory Field - Enter the number of duty hours for training.
For ESAL: 32

B.6 Training Non-Duty Hours - Mandatory Field - Enter the number of non-duty hours for training.
For ESAL: 0 (zero)

B.7 Training Purpose Type - Mandatory Field – From the drop-down list, select the purpose for taking this course or program using the appropriate training purpose type code. We recommend 03: Improve/Maintain Present Performance - Training to provide the knowledge, skills and abilities needed to improve or maintain proficiency in present job. Though for B.9 it seems you should pick 01: Program Mission.

B.8 Training Type Code - Hidden Field – Determined by selection of Field #9 (Training Sub-Type Code)

B.9 Training Sub-Type Code - Mandatory Field – From the drop-down list, select the Training Sub-Type code that applies to the requested training. We recommend either: 01_03: Scientific - or 03_30: Employee Orientation.

B.10 Training Delivery Type Code - Mandatory Field – Enter the Training Delivery Type code. 01 – Traditional Classroom

B.11 Training Designation Type Code - Mandatory Field – Enter the Training Designation Type Code: 05 – N/A

B.12 Training Credit - Mandatory Field - Enter 0; no credits earned.

B.13 Training Credit Type Code - Mandatory Field – Enter 04 – Not Applicable

B.14 Training Accreditation Indicator - Mandatory Field – Enter No (N)

B.15 Continued Service Agreement Required Indicator - Mandatory Field - Enter No (N)

B.16 Continued Service Agreement Required Expiration Date - Optional Field – Enter NA or leave blank

B.17 Training Source Type Code - Mandatory Field –01: Government Internal - Training provided by a Federal department, agency, or independent establishment for its own employees.

B.18 Training Objectives - Optional Field - Explain policy, legal and administrative aspects of managing threatened, endangered and sensitive species.

(You don't need to be this detailed - it is asked for in the SF182 but doubt folks actually read it.)

B.19 Agency Use Only - Optional Field - For use by an agency as needed. Skip it.

Section C: Cost and Billing Information

C.1 Direct Cost and appropriation/fund chargeable - Mandatory Field – Enter the following data:

1a. Tuition – For ESA: $1,095
Insert the actual/final cost of training tuition and fees for training completed by the employee that was paid for by the Federal Government.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
1b. Books or Materials - $0.00
1c. Total Cost - $1,095

C.2 Indirect Cost and appropriation/fund chargeable - Mandatory Field – Enter the following data:

2a. Travel - Insert the actual/final travel cost excluding per diem for training completed by the employee that was paid for by the Federal Government. You need to calculate this based on if you are traveling by walking, metro, driving, flying, shuttle, taxi or any combination.
Enter the associated budget and accounting code in the Appropriation Fund field. Something like “0100 NFVW00”. INCLUDE your Override code too!
2b. Per Diem - Insert the actual/final per diem cost (e.g., meals, lodging, miscellaneous expenses) for training completed by the employee that was paid for by the Federal Government. You can get Per Diem from the GSA website.
Lodging - not knowing when you are arriving and departing (some people extend their stays) you get to do the math. Hotel rate TBD (vendor negotiated price; sometimes lower than "government rate" but usually same as "government rate"). If you are a 'frequent visitor' member to a hotel chain, you might be able to get a better rate than the vendor. See the vendor's website for current hotel status.
Per diem for Portland, Oregon (in 2012; it could change): $113 lodging and $66 M&IE.

Enter the associated budget and accounting code in the Appropriation Fund field.

2c. Total - The total cost is system generated after the Travel and Per Diem costs are entered.

C.3 Total Training Non-Government Contribution Cost: Optional Field - Enter the cost contributed by the trainee or other non-Government organizations for the training completed by the trainee.

C.4 Document/Purchase Order/Requisition Number: Optional Field - Not applicable for the ESA workshop or any other WFW-Continuing Education workshops. Lewis & Clark College takes credit card payment over the phone.
NOT your travel card, but a "Purchasing Card". You may not have purchasing card, but your Purchasing Agent does.

C.5 8-Digit Station Symbol - Optional Field – Enter the 8-digit station symbol of the nominating Agency Finance Office.This is the same number discussed at the top of this document for field “A”. Skip it if you don’t know it off the top of your head.

C.6 Billing Instructions Optional Field – Normally asking for ASC address. This is not applicable if the SF182 is not used as a billing document (if you are paying with a credit card then the SF182 isn't being used for billing). It is used to track training trends and approval. Also used to prove you attended all the training you list on your resume. You will need an approved SF182 to obligate funds through FMMI (formerly FFIS) and MOST.

NOTE: It is your responsibility to make a training request in AgLearn, ensuring the proper forms (an SF-182 and any other needed documents) are completed. Final approvals in accordance with our agency’s training policies must be received before going forward with the registration for any training request. Work with your Training Specialist to ensure that all training and budget approvals are properly obtained.

NOTE: Filling out the SF182 in AgLearn does NOT automatically register you for training in AgLearn. Registering is a separate action.

Questions? Problems? Contact Shelly Witt, USFS, WFW-Continuing Education Program Leader. Happy to help.

The Government Travel Card may never be used to pay for training, training fees, or conference fees. The use of your personal credit card is also inappropriate, and may lead to personal financial responsibility for any training costs.

Submit Your SF182

Signature blocks will show up after you submit the form in AgLearn.


6. Go to the bottom of your screen and hit submit. This will send a message to your Supervisor's email box (hence why we need your supervisor info in your profile before you start - and your supervisor needs to have his/her email info entered in AgLearn). You should see the status show up immediately in your AgLearn profile - the page where you first clicked "New Request".


NOTE: some supervisors don't notice the AgLearn email because it can come from "Plateau" (AgLearn's real software name). On rare occasions the FS Spam filter can filter out the email. Always good to ask your supervisor to go into AgLearn and approve the SF182.


AgLearn will NOT automatically pay the vendor. Once you get supervisor approval you should print your SF182 and run it through the usual Purchasing/payment route. Lewis & Clark College can take credit card or check or they can invoice.
Contact Linda D'Agostino Long to make payment. Turn in a signed copy with your Travel Voucher when you return from training.


That should be "it"! 6 fun steps. Thanks for taking the time to fill it out! Hope it doesn't take all day.


After the workshop: When you return from ESA you need to go back into your AgLearn profile and "verify" you attended. Your supervisor will need to do this too. Otherwise you will get naggy emails later on. HRM has information docs setting out all this - visit HRM Intranet web site and AgLearn.


Eastern United States

      Region 8/Region 9 - along the border; Vendor determining location

      Travel Arrangements - Lewis & Clark College: ESA workshop information

      Hotel Accommodations: See the Lewis & Clark College ESA website for this (and other) information.

      Rates:

      • Hotel Rates - TBA
      • Perdiem rate: See GSA perdiem information
      • Check perdiem information with your travel specialist! Every January the M&IE rates are updated, so things can change. This is the GSA perdiem information - its the same for all federal folks.

      If the perdiem is less than actual lodging costs, you will no longer need to complete an AD202. You will need to note it on your travel voucher (check mark the box) indicating supervisor approval.

      Events:

      Outdoor Excursions - We will visit local habitats and learn about:

      • local examples - terrestrial and aquatic
      • economics of biodiversity
      • avoiding listings via Plans
       
      Bring with you:
      1. Examples of TES issues eating your lunch
      2. Willingness to push that Envelope!
      3. Examples of successful TES management - one successful & one not
      4. Varied field clothing for sun, rain, snow & wind
      5. Binoculars, hiking legs, creative juices, mountain bikes (you could probably rent one at the hotel, if a bike won't fit in your luggage)
      6. Contact Linda D'Agostino Long or Janice Weis (host) with the topic areas in which you have a special interest!

      Keep on Learning with...

      • Job Aids
      • New support network of peers
      • On-going support from Instructors and our Web Site

      Registration Information:

      Tuition: $1,095 (does not include most meals and lodging); Tuition is based on a sliding scale pending total number of attending participants and final overall costs (vary depending on location). Recruit your fellow Forest or Region colleagues to create a shared knowledge base and reduce your tuition!

      Send tuition payment to Linda D'Agostino. She can take payment by credit card, government check, personal check, or SF182. Lewis & Clark does NOT charge an additional fee for the use of a credit card. Scroll to the bottom of this page for Linda's mailing address.

      Dropping from the Workshop: Pretty simple -- find a sub or pay fixed cost. Line officers' need to find other Line officer as a substitute. Tuition is low cost for this workshop so we do not have much of leeway on letting people drop. The budget has been set and spent based on your current confirmation. Check with us first, just in case we have a waiting list. Thank you for your understanding and consideration.

      For additional information:

      • Workshop Contact: Linda D'Agostino Long at Lewis & Clark College 503-768-6784
      • Hotel
      • Tourism
      • Local Weather - Today! (enter the zip code: xxxxx)
      • City Chamber of Commerce
      • Pollen Count - www.pollen.com (enter the zip code: xxxxx)
      • Lewis & Clark College web site for ESA


If held in Portland, Oregon

The workshop begins at 10:00 a.m. on Monday. Please make your travel plans accordingly. It will start earlier if all the participants arrive Sunday.

Airport & Ground Transportation:

Most of the workshop will be on the Lewis & Clark campus, as well as the law campus. There will be a shuttle available from downtown Portland, if that is where the hotel group lodging arrangements are made. Also, the field trip will be in downtown Portland. If participants have their own vehicle, parking permits will be issued, however, parking can be difficult on the campus.

If flying to Portland, we recommend Portland International Airport. It is approximately a thirty minute drive from the airport to the hotel (about $40 cab fare).

Ground Transportation. If you are staying downtown, there are a number of shuttles leaving the airport every 30 minutes for downtown Portland. You can also take TriMet from the airport to downtown (all around town). It is a great deal!

Check out your own travel options below, then buy your tickets through your federal/company/institution travel staff.

Hotel Accommodations:

You can make your own arrangements, however, the vendor does reserve a block of rooms to make transport to the various meeting rooms and field trips easier. See the vendor's website for current hotel information. In the past the vendor ha used Hotel Vintage Plaza or the Paramount.

Reserve your room before the cut-off date to make sure you get the room rate. You will need to call the hotel and confirm your lodging arrangements with your credit card. Payment for your accommodations will be due upon your arrival at the hotel. When choosing the days you will be needing a room, please consider that the conference begins around 10:00 AM on Monday morning, and ends with dinner at 4:00 PM on Thursday.

  • Tax exempt forms should be available at the hotel for you to complete when you check-in.
  • Or download a tax exempt form from this web site: Tax Exempt Form
  • Or get a copy from your fiscal person and bring the form with you!
  • For Hotels in the Portland city area (you are not required to stay at the Hotel Vintage Plaza) try "google" or travel websites (Travelocity, Expedia, Hotels.com, etc).
    List of hotels from fellow travelers

Meals:

Lewis & Clark will provide coffee, tea, sodas and break snacks each day. Breakfast and lunch are on your own, as are most dinners. Lewis & Clark will host a Monday night "Welcome" party of hors d'oeuvres and soft drinks. A cash bar will also be available at the "Welcome" party.

Rates:

  • Hotel Rates: See above

  • Per Diem rate: see GSA perdiem information
    Check perdiem information with your travel specialist!
    Every January the M&IE rates are updated -- rates can change. The GSA per diem information - its the same for all federal folks - provides this information in an easy to understand format.
    GSA Perdiem Rates
    If the perdiem is less than actual lodging costs, you will no longer need to complete an AD202 (if you are a federal employee). Simply note it on your travel voucher with supervisor approval.

Events:

Outdoor Excursions - We will visit local habitats and learn about:

  • local examples - terrestrial and aquatic
  • economics of biodiversity
  • avoiding listings via Plans
 
Bring with you:
  1. Examples of TES issues eating your lunch
  2. Willingness to push that Envelope!
  3. Examples of successful TES management - one successful & one not
  4. Varied field clothing for sun, rain, snow & wind
  5. Binoculars, hiking legs, creative juices, mountain bikes (you could probably rent one at the hotel, if a bike won't fit in your luggage)
  6. Contact Linda D'Agostino Long with the topic areas in which you have a special interest!

Keep on Learning with...

  • Job Aids
  • New support network of peers
  • On-going support from Instructors and our Web Site

Registration Information:

Tuition: $1,095 (does not include most meals and lodging); Tuition is based on a sliding scale pending total number of attending participants and final overall costs (vary depending on location). Recruit your fellow Forest or Region colleagues to create a shared knowledge base and reduce your tuition!

Payment: Send tuition payment to Linda D'Agostino Long. She can take payment by credit card, government check, personal check, or Direct Deposit. For the Forest Service, Direct Deposit is conducted through ASC/Misc. Payment process. Lewis & Clark does NOT charge an additional fee for the use of a credit card. Scroll to the bottom of this page for Linda's mailing address.

Dropping: If you need to drop, please contact Shelly Witt or Linda D'Agostino Long as soon as possible. We may have a waiting list and can find a substitute in short order. If no waiting list is available, you will need to find substitute or pay fixed costs. We will work with you to find a substitute. Lewis & Clark Law School will make make some exceptions for family emergencies (case by case).

For additional information:





Disclaimers | Freedom of Information Act (FOIA) | Privacy Notice

Forest Service Continuing Education for Natural Resource Professionals
Author: Shelly Witt, National Continuing Education Coordinator,
WFW staff
Email: switt01@fs.fed.us
Phone: 435-881-4203
Publish_date:2/24/98
Expires: none

Photo Credits

USDA Forest Service
1400 Independence Ave., SW
Washington, D.C. 20250-0003
(202) 205-8333

 Last Modified: October 2013